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JOB TITLE Manager, ICT Security and Business Continuity (1 Post)
SCALE 4
LOCATION IEBC Headquarters
DIRECTORATE Directorate of Information and Communication Technology (ICT)
TERMS OF SERVICE Permanent and Pensionable
The role oversees the Information systems security function in the Commission in order to safe guard information and the infrastructure assets of the Commission by developing and Implementing ICT security strategies and policies, advising the Commission and management on the ICT security issues as well as carrying out security training and awareness, performing ICT security risk assessment and reviews, handling security incidents and collaborating and integrating with partners to leverage on the best ICT security services available in the market.
The role manages and coordinates the Commission’s Business continuity management program by developing strategies, emergency response and crisis management plans in order to ensure effective responses that safeguard the interests of key stakeholders, reputation, brand and value creating activities.
Responsibilities
  • Develop and implement information systems security strategies, policies standards and procedures;
  • Review, maintain and strengthen the organization’s information system assets risk management framework and programme, incorporating infrastructure and process risk ownership, assessment and mitigation;
  • Proactively monitor security activity through continuous research and recommend suitable solutions to strengthen security measures and safeguard company systems and information assets;
  • Establish and maintain computer incident capability, and provide appropriate systems specialist support to investigations, forensics and recovery;
  • Establish the processes to ensure there is a high degree of integration with the other assurance functions;
  • Develop a Risk and business impact analysis process and iteratively implement it on all information systems in alignment with the Commissions requirements;
  • Develop, document and maintain an effective systems continuity plans by regularly coordinating mock runs and improving the backup and restore processes and procedures;
  • Gain understanding and acceptance from system users throughout the Commission of the continuity plans and their roles/responsibilities within it;
  • Establish and maintain systems disaster recovery sites and plans, manage the vendors partnering in the business continuity (BCM) plans where appropriate and ensure their compliance to contracts/Service Level Agreements;
  • Managing and coordinating with the respective Directorates in order to develop and implement the business continuity management (BCM) programme;
  • Overseeing the development the BCM strategy and BCP plans, liaising with the respective Directorates in order to ensure that the BCPs are tested and reviewed;
  • Provide expert, timely, and relevant advice to management and the entire organization well as training and awareness on systems security issues and activities in the Commission as well as on the best business continuity practices.
Qualifications
  • Must have a degree in Information Communication Technology, or related field from a recognized institution;
  • A Master’s Degree in Information Communication Technology or a related field from a recognized institution;
  • Must have a minimum of ten (10) years of relevant work experience in ICT, three (3) of which must be at management level; and at least mandatory eight (8) years working experience as a systems administrator in: Networks, Database, Application Systems Administration and Security Management;
  • Must have professional qualification(s) in Business Continuity, Planning Information and Security Management.- CISA/CISM/CGEIT;
  • Must have IT Service Management Certification;
  • Should have Project Management skills;
  • Should have basic Skills on Business Management and Strategic Management.
  • Must have good interpersonal and communication skills;
  • Must be a team player and possess good management and leadership skills;
  • Must be a person of undoubted integrity

JOB TITLE Manager, Communications and Public Affairs (1 Post)
SCALE 4
LOCATION IEBC Headquarters
DIRECTORATE Directorate of Voter Education, Partnership and Communication
TERMS OF SERVICE Permanent and Pensionable
Reporting to the Director of Voter Education, Partnership and Communication, the Manager, Communications and Public Affairs shall be responsible for developing communication strategies and policies and responding to public enquiries.
Responsibilities
  • Review and initiate Development and Implementation of Public Communications policies, strategies, work-plans and budgets; and design appropriate programmes and infrastructure to facilitate its implementation;
  • Initiate and coordinate research and surveys on various media issues and develop appropriate interventions including standards and regulations to manage the function;
  • In liaison with ICT directorate develop effective, reliable and secure external communications system to ensure timely information and public/stakeholder satisfaction and improvement of the Commission’s brand and image;
  • Planning and/or directing the development of programs for maintenance of favorable public image and the Commission’s agenda and accomplishments;
  • Develop and manage a robust and interactive website, social media and digital platforms;
  • Coordinate and organize fora where the Commission’s policies, programmes and projects can be propagated and promoted – oversee content generation for corporate speeches, media and all communication platforms; and serve as the media liaison for the Commission and facilitate effective media coverage of its activities;
  • Liaise with the relevant directorates and departments to establish efficient media and public response mechanisms, hotlines and interactive social media in line with the Commissions website and social media strategy
  • Coordinate and prepare media supplements, documentaries, press release/media features and provide periodic reports as may be required; and
  • Co-ordinate establishment and management of Commission’s media and information desks at head office and regional levels.
  • Supervising, guiding, mentoring, coaching, training and development of communications personnel in the department
Qualifications
  • Must have a degree in Communications, Public Relations or equivalent form from a recognized institution;
  • A Master’s Degree in Communications or equivalent form a recognized institution;
  • Must have a minimum of ten (10) years of communications work experience, three (3) of which must be at management level;
  • Must be a member of a registered professional body with valid membership certificate;
  • Must have experience in stakeholder/public relations or engagement;
  • Must have experience in editorial and excellent script and speech writing skills;
  • Must have adequate knowledge of Kenya’s media;
  • Must have good interpersonal and communication skills;
  • Must be a team player and possess good management and leadership skills;
  • Must be computer literate and possess good analytical skills;
  • Must be a person of undoubted integrity.

JOB TITLE Manager, Supply Chain Management (1 Post)
SCALE 4
LOCATION Headquarters – Nairobi
DIRECTORATE Directorate of Supply Chain Management
TERMS OF SERVICE Permanent & Pensionable
Reporting to the Director Supply Chain Manage, the Procurement Manager will be responsible for ensuring timely procurement of goods, services and works; developing and implementing policies, and administrative systems in line with budgetary allocations in the Commission.
Responsibilities
  • Initiate development of procurement policies and procedures manuals and systems;
  • Coordinate development of procurement plans in liaison with Users
  • Coordinate procurement of goods, works and services in the Commission;
  • Oversee preparation of tender documents for procurement of goods, works and services;
  • Preparation of contract documents in liaison with Users and Legal Directorate;
  • Preparation and monitoring of payments to suppliers.
  • Preparation periodic procurement reports;
  • Coordinate development and maintenance of an asset register for the Commission;
  • Coordinate disposal of stores in accordance with existing regulations;
  • Enforcing of Public Procurement and Assets Disposal Act, 2015, regulations and guidelines;
  • Coordinate planning and development of work-plans and budgets for department; and
  • Supervising, guiding, counselling, mentoring, training and development of staff working in the department.
Qualifications
  • Must have a minimum of Bachelor’s degree in Procurement or Supply Chain Management or equivalent form a recognized institution;
  • A Master’s degree in Procurement; Supply Chain Management or equivalent form from a recognized institution;
  • A postgraduate diploma in Procurement or Supply Chain Management from a recognized institution/Professional body;
  • Must be a member of a recognized professional procurement body with valid Practicing License from KISM;
  • Must have a minimum of ten (10) years of relevant work experience, three (3) of which must be at management level;
  • Must be conversant with the provisions of the Public Procurement & Asset Disposal Act 2015 and the related Regulations;
  • Must have good interpersonal and communication skills;
  • Must be a team player and possess good management and leadership skills;
  • Must be computer literate and possess good analytical skills;
  • Must be a person of undoubted integrity.

JOB TITLE Constituency Election Coordinator (30 Posts)
SCALE 5
LOCATION
(CONSTITUENCY)
Baringo North, Yatta, Kirinyaga Central, Kacheliba, Wundanyi Ugunja, Mvita, Isiolo North, Pokot South, Suna East, Saboti, Rongo, Sigowet/Soin, Tigania East, Turkana Central, Sotik, Nambale, Laisamis, Samburu East, Kilgoris, Tetu, Kaiti, Mathioya, Turkana South, Chepalungu, Bura, Kitutu Masaba, Chesumei, Kieni, Mandera West
DIRECTORATE Voter Registration and Electoral Operations
TERMS OF SERVICE Permanent and Pensionable
Reporting to the Director Voter Registration through the respective County Election Managers, the Constituency Election Coordinator shall be responsible for all matters pertaining to administration of elections in their constituencies of deployment.
Responsibilities
  • Provide management support, develop and oversee the implementation of strategies, policies, plans and budgets at the constituency level while ensuring the alignment of these to the regional and overall Commission strategies;
  • Ensure that election operation activities at the constituency level comply with internal controls and budget restrictions;
  • Ensure provision of administrative support services at the constituency level including distribution of election materials, transport management, implementation of security policies and protocols and ensuring the safe custody of the Commission’s assets;
  • Be responsible for sound financial management and prudent use of all Commission funds at constituency level in line with Commission’s financial policies;
  • Liaise with the County Election Manager to implement training programmes for registration and election officials at the constituency level;
  • Identify, inspect suitable polling, nominations and tallying centers;
  • Liaise with regional administrative and security officials at the constituency level to ensure safety of Commission Assets;
  • Undertake the verification, compilation and revision of Constituency voter’s register as required by law from time to time;
  • Liaise with political parties with respect to elections and related activities;
  • Develop accountability measures, monitor the performance indicators at the constituency levels and ensure the timely preparation of periodic reports;
  • Be the Returning Officer during elections and the Voter Registration Officer during voter registration exercise;
  • Perform any other duties as assigned by the Commission.
Qualifications
  • Must have a minimum Bachelor’s degree from a recognized university;
  • Must have a minimum of Six (6) years working experience, two (2) of which must be at management level;
  • Must be a resident of the Constituency he/she is applying to be considered;
  • Should possess good negotiation, planning and coordination skills;
  • Proven experience in results-based management, monitoring and evaluation or managing election process is an added advantage;
  • Additional training, professional Qualifications and experience of fieldwork will be an advantage;
  • Must have good interpersonal and communication skills;
  • Must be a team player and possess good management and leadership skills;
  • Must be computer literate and possess good analytical skills;
  • Must be a person of undoubted integrity
Integrity Clearance
Shortlisted applicants shall be required to avail clearances from the following institutions as they appear for interview;
  • Ethics and Anti-Corruption Commission (EACC);
  • Directorate of Criminal Investigation (DCI);
  • Kenya Revenue Authority (KRA);
  • Office of the Director of Public Prosecutions (ODPP);
  • Higher Education Loans Board;
  • Professional bodies (where applicable) to which the applicant is a member e.g. LSK, IHRM, KISM, ICPAK, AAK, IEK etc. (where applicable) and
  • Credit Reference Bureau Africa Ltd or Metropol Credit Reference Bureau.
How To Apply
Applications are strictly online. Details, including job requirements are available on the Commission website, https://www.iebc.or.ke/iebcjobs
After completing online application, applicants are also required to submit hard copies of application letters, detailed CVs, academic certificates, testimonials, and ID/Passport to:
The Commission Secretary/CEO
Independent Electoral and Boundaries Commission,
15th floor Anniversary Towers,
P.O. Box 45371-00100,
Nairobi
Canvassing will lead to disqualification of any applicant.
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