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Administrative Assistant


Job Title: Administrative Assistant, School
Grade: ANU 9
Department: School of Religion and Christian Ministry
Location / Workstation: Main Campus
Reports to: School Manager of respective school
Direct reports: None
Job Description
Responsible for supporting the smooth running of the school through managing records/ documents/ files/ supplies, handling enquiries, and conducting other related administrative/ clerical activities.
 Responsibilities
• Handle student and others’ enquiries as a first point of contact in the school. Provide first level guidance on credit transfers, unit selection, procedures for submitting class work, access to course materials, distance learning, and any other matter
• Manage records, documents and files for the school, closely working with the registrar department
• Manage supplies for the school. Order or obtain materials needed for classes and teaching. Duplicate materials when required for classroom use
• Assist in the collection of assessments from students on time, reporting on any delays and non-submission
• Answer phone calls for the school and direct calls to appropriate parties or take messages when necessary
• Open, sort, and distribute incoming correspondence, including faxes and email. Prepare responses to correspondence containing routine inquiries
• Support in data collection used for evaluating students’ and curriculum needs
Job Dimensions:
I. Financial Responsibility:
• Participate in the development of the department’s annual budget
II. Working Conditions:
• Works predominantly within a comfortable office environment
Job Competencies (Knowledge, Experience and Attributes / Skills).
Qualifications
• Bachelor’s degree in a relevant field
Professional Qualifications / Membership to professional bodies
• N/A
Work experience required.
• Minimum of one (1) year relevant experience
Skills and Competencies:
• Interpersonal skills
• Communication skills
• Organising and time management skills
• Team player
• Detail oriented
• Discretion and confidentiality

Supply Chain Manager

Africa Nazarene University (ANU) is an accredited Private Christian University sponsored by the Church of Nazarene International, which follows the Wesleyan Holiness Tradition. It integrates faith with learning to produce well rounded individuals who are able to meet challenges of their times.
Applications are invited from qualified professionals to fill the following position;
Job Title: Manager, Supply Chain Management
Grade: ANU 5
Department: Supply Chain Management
Location / Workstation: Main Campus
Reports to: Deputy Vice Chancellor, Finance and Administration
Direct reports: Assistant, Supply Chain Management
Job Description
Responsible for the finding, agreeing terms, and acquiring of quality goods, services or works often via a tendering or competitive bidding process, to support the University’s delivery of services to both its external and internal customers.
Responsibilities
• Develop procurement strategy, program, policy, procedures, plan and guidelines
• Establish and manage a suppliers’ master data list by analyzing requests for quotation from various departments, market conditions, present and future material availability and merchandise price. Communicate list of approved preferred suppliers/vendors/ service providers to the management and employees
• Oversee the process of tendering by chairing the bid evaluation committee and prepare a consolidated report on the bid process. Review, evaluate, and approve specifications for issuing and awarding bids
• Lead the contract negation and contract signing with preferred suppliers for future procurement on agreed terms and conditions. Review purchase order claims and contracts for conformance to company policy and signing memorandum of understanding with approved suppliers for term of delivery, payment and other supply related matters
• Manage vendor and supplier relationships. Liaise with suppliers to clarify issues arising from the supplied product, scope/description, pricing, service level duration stated on contractual terms and conditions of purchase. Resolve vendor or contractor grievances, and claims
against the procurement amicably or by liaising with the University’s legal team
• Work with internal departments to assess the performance of outsourced agencies/ vendors/ suppliers, and to process the periodic settlement of fees as per pre-established terms and conditions
• Set overall methods to control inventory levels including minimum/maximum levels, safety stocks and order policies for various types of materials
• Mentor, coach and supervise subordinate staff
• Develop and monitor the department annual plan and budget
• Provide technical advice and reports to management when required
Job Dimensions
Financial Responsibility:
• Departmental budget
Working Conditions:
• Works predominantly within a comfortable office environment
Qualifications
• Master’s degree in a relevant field
Professional Qualifications / Membership to professional bodies
• Relevant professional qualification
• Member of a relevant professional body
Work experience required.
• Minimum of six (6) years of relevant experience
Skills and Competencies:
• Executive disposition, and demonstrate high levels of integrity
• Ability to develop long term integrated and cross-functional operational plans
• Ability to operationalise strategy into action for the function
• Business/Financial acumen, business savvy, innovative
• Strategic management skills
• Communication skills
• Interpersonal skills
• Organising and planning skills
• Negotiation skills

Secretary & Chief Legal Officer

Africa Nazarene University (ANU) is an accredited Private Christian University sponsored by the Church of Nazarene International, which follows the Wesleyan Holiness Tradition. It integrates faith with learning to produce well rounded individuals who are able to meet challenges of their times.
Applications are invited from qualified professionals to fill the following position;
Job Title: University Secretary & Chief Legal Officer
Grade: ANU 4
Department: University Secretariat
Location / Workstation: Main Campus
Reports to: Vice Chancellor
Direct reports: None
Job Description
The University Secretary and Chief Legal Officer is the head of the corporate legal services and the corporate secretariat services and is responsible for the legal affairs of the entire University. This role includes providing legal counsel to the Council and Board of Trustees, the Vice-Chancellor, Senate and Management Board.
 Responsibilities
• Develop university secretariat strategy, program, policy, procedures, framework, plan and guidelines
• Periodically review the effectiveness of the University Council, Management Board, Senate, Committees, and related governance organs
• Manage procedures for the recruitment and induction of new members into the governance organs of the University. Ensure each of these is properly constituted and congruent with University statutes and regulations
• Provide advice and guidance on the application and interpretation of the University’s governing documents and related governance processes and procedures as they apply to aspects of the University’s business. Also provide or obtain legal advice on various matters as and when requested
• Developing and leading corporate legal strategy to promote and protect the company’s matters
• Overseeing delivery of legal services and resources to accomplish corporate goals, strategies and priorities
• Maintaining proper corporate interactions with the relevant local, state and federal governmental bodies, legislatures and the community at large
• Advising the CEO and other senior corporate officers on a variety of issues
• Participating in the formulation of general management policy as a member of the executive management team
• Organize and distribute the agenda, coordinate, facilitate, and record minutes of the activities and discussions of the University’s governance organs and committees. Ensure that committee meetings and business are conducted satisfactorily, documentation provided on a timely basis, and that it is as concise as possible, and its content is appropriate
• Follow up implementation of action plans from meetings when required
• Custodian of the University seal
• Develop and monitor the department annual plan and budget
• Provide technical advice and reports to management when required
Job Dimensions:
I. Financial Responsibility:
• Departmental budget
II. Working Conditions:
• Works predominantly within a comfortable office environment.
 Qualifications
• Master’s degree in Law
Professional Qualifications / Membership to professional bodies
• An Advocate of the High Court
• Member of the Kenya Institute of Certified Secretaries of Kenya
Work experience required.
• Minimum of six (8) years of relevant experience
Skills and Competencies:
• Executive disposition, and demonstrate high levels of integrity
• Ability to develop long term integrated and cross-functional operational plans
• Ability to operationalize strategy into action for the function
• Business/Financial acumen, business savvy, innovative
• Strategic management skills
• Communication skills
• Interpersonal skills
• Organizing and planning skills
• Analytical skills

Director of Corporate Services

Africa Nazarene University (ANU) is an accredited Private Christian University sponsored by the Church of Nazarene International, which follows the Wesleyan Holiness Tradition. It integrates faith with learning to produce well rounded individuals who are able to meet challenges of their times.
Applications are invited from qualified professionals to fill the following position;
Job Title: Director, Corporate Services
Grade: ANU 3
Department: Corporate Services
Location / Work station: Main Campus
Reports to: Vice Chancellor
Direct reports: Communications Officer, Social Media Officer , Administrative Assistant,Receptionist/ Front office assistant
Job Description
Supporting the Office of the VC in providing leadership across the University. At its core, the position of Director Corporate Services allows the Vice Chancellor to scale, giving her/him back most important resource; time. The Director of Corporate Services operates at a tactical, strategic and operational level, often handling the oversight of projects that do not neatly fit within the organizational chart or [that] fall between departments or leaders’ areas of responsibility. Specifically, the purpose of the function is to:
·         Ensure that the VC/CEO is always working on the most important items for the university
·         Help complete priority items for the VC to an appropriate level of quality
·         Keep the Vice-Chancellor accountable for commitments, while helping keep reports accountable for new ideas and proposals
·         Keeping the Vice-Chancellor accessible and open to new ideas and proposals
·         Managing, advising, and orchestrating all internal and external communications events and relations aimed at effective communication and creation of a favorable corporate image among the University’s stakeholders
Responsibilities
Direct Support of the Vice-Chancellor
• Setting the VC’s strategic priorities: Helping a leader identify the areas where they must direct their focus and identifying metrics for success. Revisiting regularly and evaluating progress.
• Strategically managing the VC’s time: working with the VC’s Personal Assistant, looking at long term travel calendar, evaluating opportunities and determining fit with priorities.
• Meeting preparation and follow up: reviewing upcoming meetings for the week to ensure the VC has all of the information needed to be as productive as possible and sending out agendas or documents to meeting attendees as necessary.
• Reviewing Internal and External Communications: drafting company newsletters, reports, pitch decks, speeches or presentations for the VC.
• Monitoring information flow: Sometimes acting as a gatekeeper, ensuring the VC’s involvement in a project or decision- making process at the right moment.
• Planning and leading company retreats, step backs, and other special events
Strategic Initiatives/Project Management
• Identifying and taking on ad hoc strategic projects (for example, executing key initiatives or closing any operational gaps)
• Defining and researching new ideas and business opportunities• Building out a new business unit
• Providing decision support through data gathering, information analyzing, and presenting considerations to relevant stakeholders
• Overseeing large, often cross-functional organization-wide projects or initiatives.
• Bring together multiple stakeholders and help drive decisions.
• Researching, benchmarking, analyzing data, and making recommendations.
• Creating systems and processes to streamline operations
• Pulling together and managing project teams that require input from multiple areas within the company
Communications
• Designing and executing a corporate communication strategy
• Drafting speeches and presentations
• Acting as the University’s spokesperson
Public Relations
• Vetting speaking opportunities and interview requests
Human Resources
• Overseeing diversity and culture initiatives
• Aligning internal processes
• Creating and maintaining cross-departmental relationships to enable leadership success
• Serving as strategic advisor and counsel to leaders
• Assuming day-to-day responsibility for projects and tasks
Advisory
• Serving as a trusted advisor and confidant to the Vice-Chancellor
Proxy
• Attending meetings in place of the VC
• Making decisions in place of the Vice-Chancellor
Relationship Management
• Managing critical relationships on behalf of the Vice-Chancellor
Gatekeeper
• Assessing all inquiries directed to the VC and determining the proper course of action
• Determining which meetings take priority
• Vetting requests for time and routing requests to other departments as appropriate
Personal administration to the Executive:
• Manage personal relationships of the Vice Chancellor with senior external stakeholders (calls, correspondence, meetings, visitors…). Maintain the stakeholder relationship database accordingly.
• Coordinate sensitive issues upon request of the Vice-Chancellor.
• Assist the Vice-Chancellor as appropriate to prepare and edit communications, mails, letters, presentations and other documents (particularly ppt).
Administration of the Board of Directors:
• Support the Vice-Chancellor to organize the Council and Board meetings.
• Organize overall logistics support for Council and Board meetings: event preparation, document gathering.
• Prepare Management Board meetings and support as appropriate sub committees of the Management Board.
• Liaise with relevant heads/directors in charge of agenda items to ensure timely delivery of content and preparation of decisions.
Job Dimensions:
I. Financial Responsibility:
• Departmental budget
• CSR Budget
II. Working Conditions:
• Works predominantly within a comfortable office environment
Qualifications
• Master’s degree in a relevant field
Professional Qualifications / Membership to professional bodies
• Relevant professional qualification
• Member of a relevant professional body
Work experience required.
• Minimum of ten (10) years of relevant experience, with at least three (3) years in a Senior managerial position
Skills and Competencies:
• Executive disposition, and demonstrate high levels of integrity
• Ability to develop long term integrated and cross-functional operational plans
• Ability to operationalise strategy into action for the function
• Ability to sell the vision of the university
• Business/Financial acumen, business savvy, innovative
• Strategic management skills
• Communication skills
• Interpersonal skills
• Public Relations Skills
• Organising and planning skills
How to Apply
Applications giving full details of age, marital status, education and professional qualifications, experience, current post, salary and other financial benefits, copies of certificates, curriculum vitae, transcripts, the names and addresses of three referees (one of whom should be present or previous employer) should be addressed to: –
The Vice Chancellor
Africa Nazarene University
P.O. Box 53067 – 00200
Nairobi. 
Applications should reach the office not later than 6th December, 2019. Applications could also be dropped at the Vice Chancellor’s Office at the Ongata Rongai Campus. Note that only short listed candidates will be contacted.
Please note that Africa Nazarene University is an Equal Opportunity Employer.
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