Personal Assistant Job in Nairobi, Kenya


Our Client in the real estate industry is currently looking to hire a Personal Assistant / Admin.
Responsibilities
·         Provide a high quality management and functional support to the CEO.
·         Effective management of the diary, assessing priority of appointments and reallocation as necessary.
·         Providing support for an extensive range of meetings. This will include preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up.
·         Preparation of management and company presentations.
·         Assist with the overall maintenance of the company and its offices as well as maintain office equipment and supplies.
·         Maintain good filing systems for smooth data retrieving.
·         Maintain and manage client database with details of deals, contracts and payments.
·         Preparation and delivery of transaction and contractual documentation including Letters of Offer.
·         Track and monitor payments and other obligations.
·         Attend to visitors and walk-in clients, handle telephone calls.
·         Petty cash allocation and management.
·         Receive, issue receipts, and deposits all cheques collected from external clients
·         Complete a broad variety of administrative tasks for the Director including calendar management, answering calls and managing correspondence.
·         Coordinate the sales team by following up on their sales activities.
·         Provide a bridge for smooth communication between the Director and internal departments; demonstrating leadership to maintain credibility, trust, and support with staff.
Qualifications
·         Diploma or a Bachelor’s Degree in a Business-related field or in a similar role.
·         Minimum 3 years’ experience in a similar position preferably in a real estate firm.
·         Must possess excellent communication and interpersonal skills.
·         Must demonstrate the ability to move with speed and handle multiple tasks at once.
·         Strong prioritization and administrative skills
·         Ability to handle matters with integrity
·         Ability to meet pressing deadlines, collect data and communicate it in a comprehensive report.
How To Apply
Please send your CV to jobs@alternatedoors.co.ke

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