The Office of Research and Program at Kenyatta National Hospital in collaboration with the University of Washington is seeking to fill the following position.
Position: Administrative Assistant
Location: Kenyatta National Hospital
Reporting to: Study Administrator and Principal Investigator
Roles and Responsibilities.
· Prepare payroll for the project staff, follow through the payment and submit statutory deductions to relevant bodies.
· Implement financial and administrative policies as established by KNH and Various donor partners
· Follow Payment vouchers and other accounting documents through KNH finance department to ensure they are paid in time are properly described, filed and stored safely.
· Ensures that petty cash is available and its management is according to the set guidelines and cash counts are done from time to time.
· Maintain a well updated asset register for all the project and ensure all assets are properly labeled and recorded in the asset register.
· Prepare and maintain records of correspondence with institutional review boards, ethical review committees, donors and collaborators.
· Coordinate and make arrangements for venues for meetings and training sessions.
· Coordinating and reporting progress of the study administrative activities.
· Maintain personnel files i.e. CVs, appointment letters, contracts, leave records etc.
· Ensuring staff paychecks are processed on time, as well as preparation and payment of locum salaries and benefits.
· Procuring of office, lab and clinic supplies.
· Keeping supplier records and maintaining the supply reorder levels.
· Other duties as they may be assigned by the administrator.
· Applicant should be a holder of Diploma in project management/ Business management or a related field.
· At least 3 months experience in administration position
· Proficient in the use of Ms excel
· Ability to work with minimal supervision
· Strong analytical, organizational, written, and verbal communication skills
Applications must include the following:
· CLICK HERE to complete our online application form
· Complete CV with 2 referees indicating their telephone contacts and email contacts
· MUST attach all the relevant certificates and testimonials
If qualified for the above post, please send your CV to the email email@example.com by Close of Business 19th August 2019