Vacancies in USIU, Nairobi, Kenya

Administration Director


Job Purpose
Reporting to the Vice Chancellor, the successful candidate will provide exemplary strategic leadership in the Administration Division.
Responsibilities
·         Oversee the Administration Division that includes five departments: Human Resources, Security, Health facilities, Operations, and Insurance.
·         Provide oversight for the implementation of the University strategic plan into the strategic and operational plans, policies and procedures of the Division.
·         Manage the development and implementation, monitoring of the Divisional budgets.
·         Ensure optimal staffing levels, performance, training and development.
·         Develop University reward policies and systems.
·         Ensure compliance with labour, health, safety, and occupational laws and other regulatory requirements.
·         Ensure efficient delivery of health services to students, faculty, and staff.
·         Ensure the development and maintenance of the University’s physical infrastructure.
·         Ensure efficient delivery of transport, catering, housing and related services.
·         Oversee the efficient provision of security services in collaboration with service provider and relevant external agencies.
·         Provide oversight for effective insurance services covering health, assets, motor vehicle, and all other university insurance services.
Qualifications
·         Masters’ degree in relevant field.
·         Member of the Institute of HR Management.
·         15 years of relevant experience, with 8 of them in senior management.
·         Proficiency in computer applications.
·         Shown merit and ability as reflected in work performance and results.
Skills and Competencies
·         Analytical and quantitative skills
·         Organizational skills
·         Good inter-personal skills
·         Good computer skills
·         Management skills
·         Administrative and leadership experience preferably in an accredited institution of higher education.
·         Demonstrated ability to communicate and develop relationships as well as partnerships within the University.
·         Demonstrated strategic planning experience.
·         Documented experience with budgets and talent management.
Decision making
·         Strategic decisions
·         Tactical decisions
Problem-solving
·         Quality assurance
·         Conflict resolution

Partnerships & External Linkages
Job Purpose
Reporting to the Director, University Advancement, the Chief Manager will spearhead the University’s strategy to identify, engage with and build partnerships and linkages that will help fulfill the mission of USIU-Africa.
Responsibilities
·         Strengthen the capacity of USIU-Africa to harness partnerships and institutional linkages.
·         Develop, implement and monitor policies, plans, strategies, and outputs.
·         Cultivate and coordinate partnerships with Government agencies, the private sector, international agencies, civic organizations, and foreign missions.
·         Organize and provide leadership to multi-stakeholder alliances, consortia, committees, task forces, or technical working groups in advancing the university’s interests.
·         Develop, implement and monitor effective use of the departmental budget.
·         Maintain a repository and monitor all University partnerships and external linkages.
·         Engage all stakeholders of the University involved in external partnerships.
·         Any other responsibilities assigned by the supervisor.
Qualifications
·         Master’s degree in Business related studies, Communications or International Relations from an accredited university.
·         Demonstrated management experience of at least seven years in a multi-level and cross-cultural relations in an international environment preferably in a higher education institution.
Skills and Competencies
·         Relationship management skills
·         Strong negotiation skills
·         Organizational skills
·         Good inter-personal skills
·         Good computer and database skills
·         Management skills
·         Strategic planning experience
·         Budgeting experience
Decision making
·         Strategic decisions
·         Tactical decisions
Problem-solving
·         Relationship management
·         Conflict resolution

Development Manager
Job Purpose
Reporting to the Director of University Advancement, the Chief Manager, Development will spearhead the University development strategy as part of its strategy to expand and diversify its revenue streams.
Responsibilities
·         Strengthen the capacity of USIU-Africa to harness non-tuition income of the University.
·         Develop, implement and monitor policies, plans, strategies, and outputs.
·         Manage a diverse and innovative portfolio of development (fundraising) programs.
·         Manage the development (fundraising) team and work closely with Alumni Relations, Partnerships and External Linkages, Schools, and other University stakeholders.
·         Maintain a database and monitor all University non-tuition revenues.
·         Work with staff and volunteers to ensure that all fundraising activities are consistent with the overall mission and policies.
·         Develop, implement and monitor effective use of the departmental budget.
·         Any other responsibilities assigned by the supervisor.
Qualifications
·         Master’s degree in Business related studies, Communications or International Relations from an accredited university.
·         Seven years experience in fundraising, preferably in higher education settings
·         Demonstrated management experience of at least five years in a multi-level and cross-cultural relations in an international environment.
·         Member of the Kenya Association of Fundraising Professionals or equivalent.
Skills and Competencies
·         Grant writing
·         Relationship management skills
·         Strong negotiation skills
·         Organizational skills
·         Good inter-personal skills
·         Good computer, CRM, and database skills
·         Management skills
·         Strategic planning experience
·         Budget forecasting and monitoring experience
·         Demonstrated ability to effectively manage staff
·         Results-oriented
·         Able to deliver to strict deadlines
Decision making
·         Strategic decisions
·         Tactical Decisions
Problem solving
·         Relationship management
·         Conflict resolution

Accountant
Job Purpose
The Chief Accountant is in-charge of all accounting activities and is responsible for preparing financial and performance reports, assisting departments with annual budgets and reviews, internal control and cash flow planning.
Responsibilities
·         Oversee the finance and accounting department
·         Implement sound internal controls to safeguard the university assets.
·         Manage all sections of the accounting department by ensuring timely reporting and efficient delivery of service.
·         Prepare the department’s annual budget.
·         Monitor implementation of the university’s revenue collection and credit policies.
·         Monitor the student billing system each semester for correctness.
·         Lead the annual audit by preparing the final accounts and audit schedules, and ensuring tax compliance.
·         Lead other external audits e.g. tax audits, NSSF audits etc.
·         Ensure integrity of all accounting ledgers by regular analysis of the trial balance.
·         Assist in preparation of the annual budget by ensuring timelines are adhered, to, departmental budgets are correctly captured and budget forecasts are reasonable.
·         Liaise with students, sponsors/guardian on payment plans
·         Review tuition refunds to ensure correctness
·         Review supplier payments, cheques, RTGS and EFT payments for approvals, USIU’s tax liability and correct documentation.
·         Perform cash planning and ensure a stable cash flow for the university
·         Review payrolls to ensure accuracy and correct statutory remittances
·         Approve petty cash payments as per the finance policy and ensuring the petty cash payments are accounted for.
Qualifications
·         Bachelor’s degree in Finance/Accounting/Business
·         CPA (K);
·         Relevant Master’s degree;
·         Must be a member, in good standing, of the Institute of Certified Public Accountants of Kenya ( ICPAK)
·         Proficiency in computer applications;
·         Served as Senior Accountant for a minimum of 6 years;
Competencies
·         Computer Literacy
·         Good interpersonal skills
·         Excellent planning and budgeting
·         Excellent communication skills.
·         Organizational skills
·         Good analytical skills
·         Good customer service skills
·         Decision making skills

Marketing & Communication Manager
Job Purpose
Reporting to the Director of University Advancement, the Chief Manager, Marketing and Communications will provide leadership in designing and implementing the corporate communications and marketing strategy of the University.
Responsibilities
·         Develop and implement a strategic marketing, student admissions, communications, Public Relations and digital strategies in line with the overall University’s Strategic Plan.
·         Develop, implement and monitor policies, plans, strategies, and outputs.
·         Continually build all aspects of the University’s brand in collaboration with its stakeholders.
·         Ensure consistent articulation of the University’s brand to internal and external stakeholders.
·         Design and implement effective internal communication strategies to the University’s various constituencies.
·         Develop, implement and monitor effective use of the departmental budget.
·         Provide guidance for university functions to be executed in line with the University’s brand, policies, and aspirations.
·         Manage the University’s marketing efforts in liaison with Schools, Admissions, and other stakeholders.
·         Act as the University’s representative with the media in negotiating and building relations with the media.
·         Continuously monitor and report on the University’s media coverage and brand positioning across multiple media channels.
·         Develop a deep understanding of client preferences and trends, based on market research, customer satisfaction surveys, and focus groups.
·         Any other responsibilities assigned by the supervisor.
Qualifications
·         Master’s degree in Corporate Communications, Marketing or Public Relations from an accredited university.
·         Demonstrated management experience of at least ten years in a multi-level and cross-cultural relations in an international environment.
·         Member of the Public Relations Society of Kenya/Marketing Society of Kenya
Skills and Competencies
·         Exceptional writing and editorial skills
·         Media relations skills
·         Relationship management skills
·         Strong negotiation skills
·         Organizational skills
·         Good inter-personal skills
·         Good computer and database skills
·         Management skills
·         Strategic planning experience
·         Budgeting experience
Decision making
·         Strategic decisions
·         Tactical decisions
Problem solving
·         Relationship management
·         Conflict resolution
How To Apply
Interested applicants must provide a cover letter and a current CV, certified copies of educational certificates and transcripts, names and addresses of three referees, current salary and benefits, telephone and e-mail contacts to jobs@usiu.ac.ke by Wednesday, July 31, 2019.
Director Administration,
United States International University – Africa
P.O. Box 14634-00800, Nairobi, Kenya

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