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Our Client, in the Airline industry, seeks to recruit a highly efficient and proactive Executive Secretary to manage the office and administrative function, in providing executive support to senior management.


Responsibilities:
The successful candidate will be responsible for the following:
·         Arrange for travel ticketing and visa and per diem, and ensure trip reconciliation within 24 hours of return from trip; ensure any documents to be carried for any meeting is ready and handed out.
·         Maintain accurate diary of meetings.
·         Send out accurate and timely invitations for meetings, and ensure logistics are in place before meetings.
·         Write minutes as directed and ensure the minutes are completed within stipulated time, signed and readily available at all times.
·         Maintain up-to-date and accurate contact details for CEOs, partners and invitees to meetings and other events.
·         Prompt management on actionable matters arising from meetings according to timelines in Summary Decisions
·         Draft letters as instructed.
·         Ensure memos are signed and distributed to staff.
·         Maintain office area in a neat and tidy manner at all times and ensure chronological and regular filing of documents at least within 12 hours of completion of tasks.
·         Timely application for renewal of contracts.
·         Attend to enquiries by receiving phone calls etc
·         Arrange for presents and gifts for CEOs and other senior guests
·         Carry out translations into French as directed.
Desired Qualities
·         Must be calm under pressure e.g during conferences/meetings.
·         Maintain confidentiality in all matters pertaining to the office.
·         Ensure that the office area is not unduly noisy during working hours.
·         Report incidences of indiscipline by staff such as absenteeism, poor time keeping, poor performance of duties whenever they occur.
Minimum Qualifications
·         Bachelors degree in Business Administration or equivalent.
·         Relevant experience in offering executive support.
·         Fluency in written and oral French is a MUST.
Qualified and interested applicants to send their application and detailed CV, indicating current and expected remuneration to recruitment@amsol.co.ke, explicitly indicating the position in the email subject line, by latest 18th July 2019.
Only short-listed candidates will be contacted.
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