Receptionist Job in Nairobi

Responsibilities
·         Greet and welcome guests as soon as they arrive at the office
·         Executes all administrative tasks to the highest quality standards.
·         Direct visitors to the appropriate person and office
·         Answer, screen and forward incoming phone calls
·         Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
·         Provide basic and accurate information in-person and via phone/email
·         Receive, sort and distribute daily mail/deliveries
·         Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
·         Order front office supplies and keep inventory of stock
·         Update calendars and schedule meetings
·         Arrange travel and accommodations, and prepare vouchers
·         Keep updated records of office expenses and costs
·         Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
·         Managing office staff including the driver and checking on the assignment of the staff on daily basis.
Qualifications
·         Proven work experience as a Receptionist, Front Office Representative or similar role
·         Proficiency in Microsoft Office Suite
·         Hands-on experience with office equipment (e.g. fax machines and printers)
·         Professional attitude and appearance
·         Solid written and verbal communication skills, especially efficiency while writing emails.
·         Ability to be resourceful and proactive when issues arise
·         Excellent organizational skills
·         Multitasking and time-management skills, with the ability to prioritize tasks
·         Customer service attitude
·         High school degree; additional certification in Office Management is a plus
How to Apply
Send your applications to info@archstonekenya.com, info@futurekenya.com as well copy reception@futurekenya.com

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