Office Administrator Job in Nairobi (40K)

Our client is an established group of companies dealing comprising of an insurance brokerage firm, a microfinance and a Real Estate firm. They seek to hire an Office administrator assist the management team in administrative roles.


Title: Office Administrator – Insurance Firm
Gross Salary: 40k
Location: Nairobi
Responsibilities
·         Serve as an assistant to the team
·         Ensure the front desk, and telephone have constant coverage and that visitors receive excellent customer service and are made to feel welcome and are treated with respect.
·         Professionally handling client enquiries via telephone and email correspondence
·         Assist and offer support for tasks for Office management, procurement support
·         Payment of utilities and assisting with payment of suppliers when requested
·         Management and follow up of the office shared email
·         Ensure that the field staff are adequately supported to accomplish their tasks effectively
·         Supervise all repair and maintenance of equipment and the office in general
·         Keep stock of office supplies and place orders when necessary
·         Conducting office support tasks, including, but not limited to, the use of telephone and office equipment; mail and filing; and maintaining office equipment.
·         Arrange mail delivery as requested and provide proper documentation thereof.
·         Make calls and rally up stakeholders whenever there are scheduled meetings.
·         Bookings and reservation of venue for office activities and events
·         Ensure the office is clean and presentable at all times
Qualifications
·         At least 3-4 years’ experience in a similar administrative position preferably in the Insurance industry
·         Diploma in business Administration or other relevant field
·         Smart, presentable , confident and well spoken
·         Female candidates who are not working are advised to apply
·         Team player and self-driven
·         An organized approach and excellent time management skills
·         Excellent communication skills
·         The ability to work well as part of a team
·         Computer literacy and good typing skills
·         Accuracy and attention to detail

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