Office Administrator Job in Kenya

Ref. No: MSEA – 22/7/2019 (MSEA Grade 5)


Responsibilities
An officer at this level will be deployed to work in the office of the Chief Executive Officer. Duties and responsibilities at this level will entail:- taking oral dictation; using e-office to research and process data; operating office equipment; attending to visitors/clients; handling telephone calls; handling customer inquiries and complaints; coordinating schedules of meetings and appointments; coordinating travel arrangements; ensuring security of office records, equipment and documents, including classified materials; ensuring security, integrity and confidentiality of data; establishing and monitoring procedures for record keeping of correspondence and file movements; maintaining an up to date filing system in the office; preparing responses to routine correspondence; managing office protocol and etiquette; managing petty cash and any other office administrative services duties that may be assigned. In addition, the officer will guide and supervise other office administrative services personnel.
Qualifications
For appointment to this grade, an officer must have:-
·         Bachelors degree in Secretarial Studies, social sciences or Bachelor of Business and Office Management from a recognized institution;
·         served in the grade of Senior Office Administrator, administrative secretary, personal assistant or a comparable senior administrative position in a busy public office for a minimum period of three (3) years;
·         Masters degree will be an added advantage
·         Proficiency in computer applications; and
·         demonstrated outstanding professional competence in the management of office management services.
In addition, all prospective candidates MUST satisfy the requirements of leadership and integrity as set out in Chapter six (6) of the constitution of Kenya and attach the following documents to their applications:-
·         Ethics and Anti-corruption Commission clearance Certificate (EACC)
·         Kenya Revenue Authority Tax compliance Certificate (KRA)
·         Higher Education Loans Board clearance Certificate(HELB)
·         Certificate of Good Conduct from Criminal Investigation Department (CID)
·         Certificate from Credit Reference Bureau
How To Apply
If you clearly believe that you to meet the criteria given above, please submit your sealed application letters with detailed CV, copies of academic certificates, 3 referees with their e-mail addresses and telephone contacts; quoting the Reference Number for the job being applied on both the envelop and the application letter.
All applications should either be sent through the post office or hand delivered or emailed to the Chief Executive Officer not later than 30th July, 2019.
The Chief Executive Officer
Micro and Small Enterprise Authority (MSEA)
Utalii House 10th Floor, Left wing
P.O. Box 48823-00100
NAIROBI. 
Email: recruitment@mseauthority.go.ke 
MSEA is an equal opportunity employer .Only shortlisted candidates will be contacted. Canvassing in any form or failure to attach any of the stipulated documents shall lead to automatic disqualification

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