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Registry Supervisor

Grade 7:
KarU/HR/RS/2019
Job Description
The position is responsible for planning, organizing, leading and managing the University registry. It entails performance of records management duties in establishing a
Functional Records Management System in the University in accordance with International standards and best practice.
In addition, it supports development, implementation and maintenance of a range of records and information management services as modern trends of record management may dictate. Specific duties and responsibilities include:
Responsibilities
·         Planning, organizing, leading and managing the University registry in accordance to the record management procedures;
·         Maintaining Records Management System – controlling and managing movement of documents, ensuring archive maintenance and information security;
·         Serves as the section technical expert on University records management issues;
·         Mail handling in an efficient manner – collecting, processing, recording and dispatching mails;
·         Leading in transformation of University records management processes to address the challenges posed by management of records;
·         Providing guidance on formulation and implementation of records management policies to keep abreast with appropriate national and international professional records and information management standards;
·         Ensuring registry staff are knowledgeable and kept current about records management principles and requirements;
·         Providing guidance to University staff on emerging issues on proper records management;
·         Support compliance with the Information Security and Data Protection;
·         Any other duty assigned by a Senior Officer; and
·         Reporting to the Registrar (Planning and Administration)
Qualifications
For appointment to this grade, a candidate must have;
·         Higher National Diploma from a recognized institution in the relevant field (such as Records Management, Information Management, Information Science, Library Science)
·         At least three (3) years post qualification work experience
·         Proficiency in Information Communication Technology
·         Registration with a professional body is an added advantage
Terms And Conditions Of Service
The successful candidates will be offered a competitive remuneration package in accordance with the existing Terms and Conditions of Service.

University Librarian
Grade 14:
KarU/HR/DUL/2019
Responsibilities
·         Liaising with the University Librarian in planning and coordination of library services.
·         Marketing the library through publications of bulletin, manuals and guides, attending to official correspondence, career development and counseling.
·         Performance evaluation.
·         Training and professional development.
·         Budget preparation and harmonization.
·         Promotion of staff welfare.
·         Participating in Resource Mobilization activities.
·         Undertaking labour relations/public relations.
·         Responsible for staff development and capacity building.
·         Facilitating library services user education and
·         Any other duties as may be assigned by senior officer.
Qualifications
For appointment to this grade, a candidate must have;
·         Doctorate degree in the relevant field from a recognized institution;
·         At least four (4) years relevant work experience.
·         Good knowledge of Information Communication Technology.
·         Membership registration to a relevant professional body.
·         Published at least two (2) relevant refereed publications.
Terms And Conditions Of Service
The successful candidates will be offered a competitive remuneration package in accordance with the existing Terms and Conditions of Service.

Medical Officer
GRADE 13: KarU/HR/MO/2019
Responsibilities
·         Management of University Health Services.
·         Ensuring smooth running of the clinical services
·         Organizing, planning and controlling resources available at the University Health Services.
·         Participating in planning and development committees;
·         Management and implementation of projects for Health Services development
·         Controlling Health Services supplies.
·         Staff development and capacity building.
·         Providing specialized services in various disciplines.
·         Managing of medical stores, plant and equipment in use in relevant specializations.
·         Any other duties as may be assigned by a senior officer.
Qualifications
·         Bachelor of Medicine and Bachelor of Surgery (MB ChB) from a recognized institution
·         Valid registration with Medical Practitioners and Dentists Board.
·         At least five (5) years relevant post internship work experience as a Medical practitioner with proven performance
·         Evidence of continuing professional development
·         Knowledge of Information Communication Technology
·         Current practicing Certificate
Terms And Conditions Of Service
The successful candidates will be offered a competitive remuneration package in accordance with the existing Terms and Conditions of Service.

Accountant
GRADE 13: KarU/HR/SA/2019
Responsibilities
·         Organization and management of accounting units.
·         Directing, controlling and coordinating of both routine and non-routine accounting matters.
·         Interpreting financial policies, budgetary control, management accounting and periodic financial returns.
·         Staff development and capacity building
·         Any other duties as may be assigned by a senior officer.
Qualifications
For appointment to this grade, a candidate must have;
·         Masters Degree in finance or accounting field from a recognized institution
·         CPA (K)
·         At least seven (7) years relevant work experience, three (3) of which must have been in a senior managerial position.
·         Membership registration with ICPAK or any other relevant professional body
·         Knowledge of Information and Communication Technology.
Terms And Conditions Of Service
The successful candidates will be offered a competitive remuneration package in accordance with the existing Terms and Conditions of Service.
How To Apply
Applicants must submit two (2) copies of applications giving details of their educational and professional qualifications, age, detailed work experience, present, post and salary, applicant’s telephone number and e-mail address. Enclose certified copies of certificates and testimonials and giving names and addresses of three (3) referees who are knowledgeable about the applicant’s competence and area of specialization, accompanied with detailed Curriculum Vitae and a copy of the most recent pay slip.
In addition, applicants should request their referees to write directly to the undersigned, in separate sealed envelopes. Interested applicants should send the applications to the address below, quoting the relevant reference number, so as to be received on or before
Tuesday 2nd July, 2019.
The Vice Chancellor
Karatina University
P.O. Box 1957- 10101
KARATINA
Only shortlisted candidates will be contacted.
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