Massive Recruitment by the Government of Kenya - IPOA

Head, Risk & Audit

The position reports to the Board functionally and to the Director/CEO administratively.
Supervises: Risk and Audit Staff.
Responsibilities
The Head of Risk and Audit is responsible for the following: –
·         Developing and reviewing the internal audit strategy, policies, procedures, and guidelines;
·         Monitoring implementation of audit plans as approved by the Risk and Audit Committee;
·         Coordinating audit reviews of the effectiveness of risk management process and the adequacy of internal controls;
·         Coordinating preparation and submission of periodic audit reports;
·         Developing and coordinating implementation of the Risk Management Framework;
·         Managing risk assessment and developing risk management guidelines as well as fraud investigation and anti-corruption strategy;
·         Developing and monitoring implementation of internal audit systems in accordance with International Auditing Standards;
·         Reporting and communicating audit findings and recommendations to the Management and to the Risk and Audit Committee;
·         Reporting and communicating on the status of risks faced by the Authority and mitigation strategies to the Management and to the Risk and Audit Committee;
·         Instituting follow-up audits to ensure implementation of audit recommendations;
·         Coordinating timely performance of special audit investigations and forensic audits as necessary; and
·         Managing staff development and performance appraisal.
·         Facilitating the Authority’s annual external auditing
·         Monitoring compliance with all policies and of relevant laws
·         Any other duties that may be assigned from time to time
Qualifications
For appointment at this grade, an officer must have: –
·         Bachelor’s degree in the following disciplines: Commerce (Finance or Accounting Option), Business Administration (Accounting Option); or equivalent qualification from a recognized institution;
·         Master’s degree in any of the following disciplines Auditing, Accounting, Finance, Business Administration or equivalent qualification from a recognized institution;
·         Must be a CPA(K) or have equivalent qualification from recognized institution;
·         Must be a registered member of the Institute of Internal Auditors (IIA), Institute of Certified Public Accountants of Kenya (ICPAK) or ISACA;
·         Served in the grade of Principal Risk & Audit Officer for a minimum period of three (3) years or ten (10) years in a comparable and relevant position in the Public or Private Sector;
·         Certificate in either Corporate Governance or Strategic Leadership Development Programme or equivalent qualification lasting not less than three (3) weeks from a recognized institution;
·         Certificate in computer application skills; and
·         Demonstrated integrity, professional competence and ability in planning and controlling internal audit activities.
Required behavioral skills
·         Integrity
·         Professional competence
·         Objectivity
·         Confidentiality
·         Team player
·         Results oriented, meet deadlines on assignments and juggle multiple demands

Principal Human Resource Officer

The position is responsible to the Head of Human Capital for implementation of Human Resource policies, procedures and processes for efficient and effective organizational performance.
Responsibilities
Specific duties and responsibilities will entail:
·         Implementing and interpreting Human Resource strategies, policies, rules and regulations;
·         Coordinating human resource and organizational succession planning processes;
·         Coordinating recruitment and selection, and processing appointments and employee on-boarding;
·         Coordinating the implementation of employee recognition reward and system:
·         Coordinating payroll processing and employee benefits administration;
·         Coordinating employee performance management system;
·         Coordinating Training Needs Assessment, developing and implementing Annual Training Plans;
·         Managing the Human Resource Information Management System (HRIMS);
·         Developing and implementing annual and semi-annual Departmental work plans, and budget;
·         Managing employee relations and processing of staff disciplinary cases in compliance with Labour Laws;
·         Developing and implementing Employee Assistance strategies and programmes;
·         Supervising, coaching and mentoring direct reports.
Responsibilities
For appointment to this position, an officer must: –
·         Bachelor’s degree in either of the following disciplines: Human Resource Management/Development, Industrial Relations, Business Administration (Human Resource Option) or equivalent qualification from a recognized Institution;
OR
·         Bachelor’s degree in Social Sciences with a Higher Diploma in Human Resource Management or equivalent qualification from a recognized institution;
·         Registered as a professional member with Institute of Human Resource Management (IHRM) or any other relevant and equivalent organization;
·         Served in the grade of Senior Human Resource Officer for a minimum period of three (3) years or nine (9) years in a comparable and relevant position in the Public or Private Sector;
·         Attended a Senior Management Course lasting not less than three (3) weeks from a recognized institution;
·         Certificate in computer application skills; and
·         Shown merit and ability as reflected in work performance and results.
Required Behavioural Skills
·         Candidates must be a person of integrity, demonstrate excellent interpersonal skills and be a team player;
·         Strong supervisory skills, including motivating, developing, coaching and leading teams;
·         Demonstrated high ethical standards;
·         Be an effective communicator with excellent negotiations skills;
·         Excellent knowledge of relevant computer software and applications.

Principal Legal Officer
The position is responsible to the Director Complaints and Legal Services through the Head of Legal Services for advise to the Authority on all legal matters and representation in court
Responsibilities
Specific duties and responsibilities will entail: –
·         Liaising with the Office of the Director of Public Prosecution and other relevant State Agencies on all legal matters affecting the Authority;
·         Providing adequate representation of IPOA in civil and criminal court proceedings;
·         Carrying out comprehensive analysis of evidence, which includes evaluation of evidence gathered in the course of the investigations and to prepare prosecution reports and briefs;
·         Participating in reviews and the formulation of legal policies and practices;
·         Participating in negotiations of treaties and contracts;
·         Providing legal opinions/advice and reports on legal matters as required;
·         Interpreting legal instruments and statutes;
·         conducting legal assignments and projects;
·         Representation in legal, civil and criminal court proceedings;
·         Participating in discussions of legal concepts and development processes, risks and opportunities;
·         Undertaking conveyancing and provide legal advice to the Authority; and
·         Drafting and reviewing contracts and leases.
Profile
·         Must be a citizen of Kenya.
·         Meets the requirements of Chapter six of the Constitution of Kenya.
Qualifications
For appointment to this grade, an officer must have: –
·         A Bachelor’s degree in Law from a recognized institution;
·         Post graduate diploma in legal studies;
·         Registered as an Advocate of the High Court of Kenya;
·         Served for a minimum period of three (3) years in the grade of either Senior Legal Officer or nine (9) years post admission experience in Law as a legal practitioner/state counsel/ or judicial officer;
·         Attended Senior Management Course lasting not less than three (3) weeks from a recognized institution;
·         Certificate in computer application skills; and
·         Demonstrated professional competence, integrity and capability in work performance.
Required Behavioural Skills
·         Candidates must be a person of integrity, demonstrate excellent interpersonal skills and be a team player;
·         Strong supervisory skills, including motivating, developing, coaching and leading teams;
·         Demonstrated high ethical standards;
·         Be an effective communicator with excellent analytical and negotiations skills;
·         Excellent knowledge of relevant computer software and applications

Senior Monitoring Officer (2 Posts)
The Senior Monitoring Officer will be responsible to the Principal Monitoring Officer.
Responsibilities
Duties and responsibilities at this level will entail: –
·         Monitoring detention facilities under the Control of the service;
·         Monitoring policing operations affecting members of the public;
·         Preparing timely and accurate monitoring reports;
·         Doing follow ups on monitoring recommendations; and
·         Providing rapid response action during eventualities.
Profile
·         Must be a citizen of Kenya.
·         Meets the requirements of Chapter six of the Constitution of Kenya.
Qualifications
For appointment to this grade, an officer must have: –
·         Bachelor’s degree in any of the following disciplines: Law, Public Administration, Criminology & Criminal Justice, Sociology, Political Science, Human Rights, Social Sciences, recognized military or police degree or equivalent qualifications from a recognized institution;
·         Served for a minimum period of three (3) years in the grade of Monitoring Officer or six (6) years in a comparable and relevant position in the Public Service or Private Sector;
·         Certificate in computer application skills; and
·         Shown merit and ability as reflected in work performance and results.
Required behavioural skills
·         A candidate must be a person of integrity, demonstrate excellent interpersonal skills and be a team player;
·         Demonstrate high ethical standards;

Senior Legal Officer
The Senior Legal Officer will be responsible to the Head of Legal Services through the Principal Legal Officer.
Responsibilities
Specific duties and responsibilities will entail: –
·         Handling complex litigation cases and provide adequate representation of IPOA in civil and criminal Court Proceedings;
·         Carrying out comprehensive analysis of evidence, which includes evaluation of evidence gathered in the course of investigations and to prepare legal reports and briefs;
·         Carrying out research into legal issues pertinent to the operations of the Authority;
·         preparing statutory performance and annual reports in liaison with Heads of other departments of the Authority;
·         Undertaking conveyancing and provide legal advice to the Authority on all aspects thereof;
·         Handling matters pertaining to the preparation of cases for prosecution and oversee the prosecution thereof;
·         Liaising with the Office of the Director of Public Prosecution and other relevant State Agencies;
·         Undertaking any other duties that may be assigned from time to time
Profile
·         Must be a citizen of Kenya.
·         Meets the requirements of Chapter six of the Constitution of Kenya.
Qualifications
For appointment to this grade, an officer must have: –
·         A Bachelor’s degree in Law or equivalent qualifications from a recognized institution;
·         Post graduate Diploma in legal studies;
·         Registered as an Advocate of the High Court of Kenya;
·         Served for a minimum period of three (3) years in the grade of either Legal Officer or for a period of six (6) years in Legal services, in the Public Service or Private Sector post admission experience in Law as a legal practitioner/academician or judicial officer;
·         Knowledge and experience in a law enforcement environment will be an added advantage; and
·         Certificate in computer application skills;
Required behavioural skills
·         A candidate must be a person of integrity, demonstrate excellent interpersonal skills and be a team player;
·         Ability to maintain confidentiality regarding sensitive issues;
·         Demonstrated professional competence; and
·         Excellent knowledge of relevant computer software and applications.

Senior Security Officer
The Senior Security Officer will be responsible to the Head of Security.
Responsibilities
Specific duties and responsibilities will entail: –
·         Interpreting and enforcing the implementation of security policies, procedures and standards as required by the Authority;
·         Conducting briefing and debriefing of field teams to capture lessons learnt;
·         Ensuring maintenance of law and order within the Authority;
·         Liaising with police and other security agencies regarding security matters;
·         Conducting due diligence for security service providers;
·         Undertaking security intelligence collection, dissemination and investigations;
·         Carrying out training and sensitization of staff on security and safety procedures;
·         Ensuring appropriate security screening of visitors to Authority`s offices;
·         Assisting in identifying training needs and implementation of relevant training for IPOA staff
·         Coordinating the issuance of access instruments to all IPOA staff;
·         Conducting liaison and security reconnaissance in high risk environment, to inform subsequent deployment;
·         Assisting in conducting research to determine levels of security satisfaction by the staff;
·         Assisting in reviewing security policy and procedures to enhance security of the Authority personnel and resources;
·         Analysing CCTV footage and access control systems, for correlation and reporting of any possible infringements;
Profile
·         Must be a citizen of Kenya.
·         Meets the requirements of Chapter six of the Constitution of Kenya.
Qualifications
For appointment to this grade, an officer must have: –
·         Bachelor’s degree in Criminology or any other related and equivalent qualification from a recognized Institution;
·         Undergone six (6) weeks approved security investigation course at the Directorate of Criminal Investigations (DCI) Training School or Military Police Training School or any other related and equivalent qualification from a recognized institution;
·         Served in the grade of Security Officer for a minimum period of three (3) years in IPOA or six (6) years in a comparable and relevant position in the Public or Private Sector;
·         Attended a Management Course lasting not less than three (3) weeks from a recognized Institution;
·         Certificate in computer application skills; and
·         Shown merit, integrity and ability as reflected in work performance and results.
Required behavioural skills
·         A candidate must be a person of integrity, demonstrate excellent interpersonal skills and be a team player;
·         Ability to maintain confidentiality regarding sensitive issues; and
·         Demonstrated professional competence.

Inspections Officer (5 Posts)
Reports to Head Inspections and Monitoring a work under the guidance of a senior inspections officer.
Responsibilities
·         Conducting inspection of police premises and detention facilities under the Control of the service;
·         Preparing timely and accurate inspection reports;
·         Conducting of thematic, impromptu and routine Inspections of Police premises in accordance with laid down regulations;
·         Providing rapid response action during eventualities;
·         Any other administrative and operational duties as assigned by the Director of Inspections and Monitoring from time to time.
Profile
·         Must be a citizen of Kenya.
·         Meets the requirements of Chapter six of the Constitution of Kenya.
Qualifications
For appointment to this grade, an officer must have:
·         Bachelor’s degree in any of the following disciplines: Law, Public Administration, Criminology & Criminal Justice, Sociology, Political Science, Human Rights, Social Sciences, recognized military or police degree or equivalent qualifications from a recognized institution; and
·         Excellent knowledge of relevant computer applications.
Required behavioural skills
·         A candidate must be a person of integrity, demonstrate excellent interpersonal skills and be a team player;
·         Demonstrate high ethical standards;

Communication & Outreach Officer

Reports to Head, Communications and Outreach and work under the guidance of a Senior Communications and Outreach Officer.
Responsibilities
·         Maintaining up to date website and other social media tools;
·         Use audio-visual tools including cameras and videos to generate content;
·         Receipt and distribution of mails;
·         Assist other departments to organize and coordinate communication and outreach activities and events;
·         Maintain press summaries and newspaper cuttings;
·         Preparing daily media briefs;
·         Participating in the preparation of press releases, conferences, supplements and press briefs on the Authority’s programs and activities;
·         Maintaining positive Authority’s image;
·         Preparing and disseminating the Authority’s magazine and newsletters;
·         Assisting in preparing and organizing forums where authority policies, programmes and projects can be propagated and promoted;
·         Participating in corporate social responsibility and public education programmes;
·         Participating in sensitizing the public on the Authority’s programmes and activities; and
·         Participating in the implementation IPOA Communication policy.
Profile
·         Must be a citizen of Kenya.
·         Meets the requirements of Chapter six of the Constitution of Kenya.
Qualifications
For appointment to this grade, an officer must have:
·         Bachelor’s degree in any of the following disciplines:- Public Relations/CommunicationsMass Communication, Journalism or equivalent qualification from a recognized institution; and
·         Excellent knowledge of relevant computer applications.
Required behavioural skills
·         A candidate must be a person of integrity, demonstrate excellent interpersonal skills and be a team player;
·         Demonstrate high ethical standards;

Accountant

Reports to the Senior Accountant.
Responsibilities
·         Reviewing payment vouchers and reconciling creditors accounts to ensure accuracy;
·         Verifying monthly, quarterly and annual trial balances;
·         Making timely statutory payments and filing of their returns;
·         Compiling Treasury and Revenue reports as required;
·         Organizing for withdrawal of cash for office use and ensuring safety of the same at all times;
·         Maintaining asset register and other capital expenditures;
·         Maintaining the vote book;
·         Analyzing bank reconciliations on monthly basis to ensure correctness; and
·         Reviewing all accounts entries and verifying receipts and invoices
Profile
·         Must be a citizen of Kenya.
·         Meets the requirements of Chapter six of the Constitution of Kenya.
Qualifications
·         Bachelor’s degree in any of the following disciplines:- Commerce, Business Administration/Management, (Accounting/finance option) or equivalent qualification from a recognized institution; and
·         Certified Public Accountants (CPA) Part II or its approved equivalent.
·         Certificate in computer application skills.
·         Served in the grade of Finance Assistant/Accounts Assistant for three (3) years;
Required behavioural skills
·         A candidate must be a person of integrity, demonstrate excellent interpersonal skills and be a team player;
·         Demonstrate high ethical standards;

Complaints Management Officer
The Complaints Management Officer II will be responsible to the Senior Complaints Management Officer.
Responsibilities
Specific duties and responsibilities will entail: –
·         Receiving and processing complaints;
·         Updating the complaints management database;
·         Liaising with the complaints clients and informing on the status accordingly;
·         Organizing and maintaining reports on complaints;
·         Making enquires and follow-ups of complaints made to relevant state agencies;
·         Conducting preliminary investigations and statement taking; and
·         Participating in complaints management review meetings.
Profile
·         Must be a citizen of Kenya.
·         Meets the requirements of Chapter six of the Constitution of Kenya.
Qualifications
For appointment to this grade, a candidate must: –
·         Diploma in any of the following disciplines: Law, Criminology, Dispute Resolution, Customer Care, Counselling Psychology or equivalent qualifications from a recognized institution; and
·         Certificate in computer application skills.
Required behavioural skills
·         A candidate must be a person of integrity, demonstrate excellent interpersonal skills and be a team player;
·         Demonstrate high ethical standards

Support Staff

The Support Staff will be responsible to the Senior Administration Officer.
Responsibilities
Specific duties and responsibilities will entail: –
·         Posting, collecting, delivering and distributing mails;
·         Ensuring cleanliness of IPOA premises;
·         Assisting in photocopying, binding and documentation tasks;
·         Organize and maintain office common areas;
·         Check office supply stock and place orders;
·         Perform receptionist duties when needed;
·         Prepare conference/Board rooms before and after meeting;
·         Supervise office maintenance/repairs;
·         Preparing and serving of tea; and
·         Undertaking any other day to day official errands as required.
Profile
·         Must be a citizen of Kenya.
·         Meets the requirements of Chapter six of the Constitution of Kenya.
Qualifications
For appointment to this grade, a candidate must: –
·         Be in possession of at least the Kenya Certificate of Secondary Education (KCSE) mean grade D;
·         Have experience in motor cycle riding with a valid class F/G License
·         Have at least two years’ relevant experience.
Required behavioural skills
·         A candidate must be a person of integrity, demonstrate excellent interpersonal skills and be a team player;
·         Ability to maintain confidentiality regarding sensitive issues.
All applicants MUST attach valid/current clearances from the following bodies:
·         Kenya Revenue Authority (KRA);
·         Ethics and Anti-Corruption Commission (EACC);
·         Higher Education Loans Board (HELB);
·         Directorate of Criminal Investigations (DCI); and
·         Credit Reference Bureau (CRB).
How to apply
Interested persons who meet the requirements should submit their application through Post Office, email, online or by hand delivery, clearly indicating the position, on both the cover letter and envelope, together with IPOA Employment Application Form (available: https://portal.ipoa.go.ke/careers/ ), a detailed CV, copies of academic certificates, national identity card, names and telephone contacts of three referees, so as to reach the Authority by Friday, 12th July, 2019 to:
Director/Chief Executive Officer,
Independent Policing Oversight Authority,
1st Ngong Avenue, ACK Garden Annex, 2nd Floor,
P.O Box 23035 – 00100, NAIROBI.
Email: recruitment06@ipoa.go.ke
Online application portal: https://portal.ipoa.go.ke/careers/
Only shortlisted candidates will be contacted. Locals from Turkana County are encouraged to apply for the Complaints Management Officer II position above.
IPOA is an equal opportunity employer and shall not in its recruitment discriminate on the basis of race, religion, colour, ethnic origin, political affiliation, sex or sexual orientation, pregnancy, marital status, disability, health or social status.

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