Vacancies by Sheer Logic, Nairobi, Kenya

Administrative Assistant


Sheer Logic Management Consultants is seeking to engage dynamic individuals for an Administrative Assistant Position for one of our clients.
Responsibilities
·         Manage the reception; including receiving, screen and transferring calls to relevant staff
·         Interface with the visitors to the office, welcoming guests and responding to enquiries
·         Collecting, sorting, distributing and preparing mails, messages and courier deliveries
·         With assistance from the Office assistant, making coffee and tea for staff and visitors
·         Support organization on meetings and conferences
·         Provide secretarial support to staff when need arise.
Administrative services
·         Liaise with ICT providers to ensure ICT administration is effectively carried out and internal IT issues are addressed
·         Management of consumables stock and oversee office maintenance, repairs and cleaning and re-order of goods.
·         Management of assets, utilities and consumables – telephone usage, photocopying & printing
·         File data/documents and maintain records by making sure relevant documents are filed properly.
·         Maintaining cleanliness and orderliness in the office, with the help of the office assistant.
·         Assist on management of accounts for suppliers of office supplies and other service providers, including internet, phone, electricity, and advising when services are due for payment.
·         Asset management and maintenance.
·         Enhance the office outlook.
·         Provide administrative support on statutory liaison.
·         Taking minutes of meetings in a professional way then having them approved before being filed.
·         Supervising Office assistant
·         Taking care of other staff related activities as may be determined by the Head of Finance & Administration
Logistics and Travel
·         Managing staff travel and related accommodation bookings for staff
·         Organization of functions of workshops and meetings
·         Coordinate internal meetings, workshops, retreats and conferences
Procurement management functions
·         Support procurement function
·         Establish and maintain good relationships with key suppliers
·         Processing orders of supplies
·         Take minutes during the Procurement Committee meetings
Accounting and Finance functions
·         Management of payables
·         Manage petty cash as per policy and guidelines
·         Statutory payments and returns
Communication
·         Making sure all emails enquiries on the info account are attended to and responded to promptly
·         Carrying out any other duties as assigned from time to time by the management
Qualifications
·         A degree holder in Management or Administration with office management practical knowledge
·         5 years’ experience in similar position.
·         Previous experience in an International NGO.
Skills
·         Public Relations, Front Office Management, Secretarial and Cooperate Communication.
·         Proficiency in Microsoft Office Suite
·         Proven office organizational and file management skills,
·         Excellent communications skills: (with all levels of people i.e. public, staff, partners, donors offices, CEO’s, Government officials, service providers)
·         Excellent team player with good inter-personal relationship
·         Excellent computer writing skills – (minutes and workshop reports)     Strong ability to multitask, an eye for details and high level of accuracy     Highly self-organized, coordination and ability to work under pressure
·         Ability to work with minimum supervision, and possess problem solving skills
·         Understanding of the development sector, current trends and willingness to learn Understanding of the Navision ERP
·         Basic accounting knowledge and experience

Factory Manager
Role Purpose
The EPZ Manager is fully responsible for the entire EPZ Area (covering the Vegetable and Roses Packhouses) and to ensure that Industry and Company standards are adhered to, with any corrective action implemented.  This includes overseeing site logistical operations, including equipment, machinery and fabric maintenance.
The EPZ Manager will also oversee the expansion of new facilities and project management.
Responsibilities
General Administration
People Management and Administration
·         Manage and oversee Packhouse teams
·         Manage casual staff and permanent employee numbers – Casual labour recruitment, Leave, Salaries, Overtime.
·         Follow up on salary and wage payments.
·         Maintain staff discipline and welfare in accordance with company policy.
·         Oversee performance management, workforce planning and recruitment within the EPZ
·         Organise and follow-up on weekly meetings to discuss various issues at EPZ including Labour, Security etc.
EPZ Security
·         Ensure the safety of staff as well as company property
·         Ensure adherence to EPZ/Customs access control required for all EPZ facilities
·         Ensure compliance with all local and international security requirements with particular emphasis on customer requirements
·         Coordinate security trainings and PPE for EPZ staff
Transport
·         In coordination with Transport Manager, oversee site logistical operations
·         Facilitate and schedule transport of EPZ workers
·         Ensure that trucks are released as scheduled
·         Coordinate the running of the inter-farm truck
·         Ensure that the produce is dispatched at the stipulated temperature / maintain Cold Chain
EPZ Store
·         Over all in charge on EPZ Store
EPZ Canteen
·         Conduct periodical audits to ascertain adherence to the terms and conditions of the contract
EPZ Clinic
·         Over all in charge on EPZ Clinic
Packhouse Management
General
·         Ensure facilities are clean and well run
·         Ensure hygiene standards are maintained
·         Monitor labour efficiency and authorize overtime for the pack house staff
·         Ensure that the packhouse comply with all the applicable local and international standards
·         Liaise with farm managers to ensure that crop harvesting and deliveries to the pack house are efficient and timely
·         Monitor raw material utilization; ensure that waste/rejects are within acceptable limits and all dumps are authorized
·         Effectively communicate with the sales team on stock levels, labour numbers, pack plan, and outload volume and packhouses packing capacity
·         Co-ordinate all preparations for audits and customer visits along with the Technical Teams
·         Facilitate daily logistics for Shipments to Airport
·         Check shipments of both veg and roses to ensure no discrepancies arise
·         Identify and advise Senior Management on any emerging issues affecting the EPZ operations whether it be in the floriculture or horticulture units
·         Develop work plans and budgets
·         Ensure that the packhouse management systems (Veg and Roses Manager) are used appropriately and that the reports generated from them are a true reflection of the packhouse operations.
Packhouse Maintenance & Expansion
·         Arrange for prompt repair and maintenance of Packhouse equipment and external machinery – Cold rooms, Water system and Solar system.
·         Monitor the efficiency of the cold rooms to ensure that the specified temperatures for the various products are maintained
·         Liaise with Head Office for the procurement of all materials required for maintenance
·         Maintain the physical condition of the facility
·         Budget, plan and prepare for expansion projects
Key Competencies
·         A specialist in organization, production and supply chain management;
·         Self-motivated, strategic thinker with excellent crisis management skills and able to bring solutions to the table;
·         Degree educated with a minimum 10 years’ experience in a busy Packhouse/Site/Plant environment and fully conversant with factory operations  in the food processing industry;
·         Ardent advocate of systems and procedures, good manufacturing standards and other social welfare standards;
·         Fully proficient in Kaizen, Lean management and processing techniques;
·         Strong administration, site management and people management skills;
·         Ideally well versed in factory building and project management.
How to Apply

Leave a Comment

Loading...
Loading...

CONTACT US

Name

Email *

Message *

Odibets announces free deposits to customers

Odibets.com has announced free deposit offers to their customers. This declaration was revealed to journalists during their briefing to j...

2012 The Kenyan DAILY POST. All Rights Reserved. - Designed by Denno