Secretary/ Receptionist Job in Nairobi

Scope: Reporting to Operations Manager.


We are a leading company in petroleum, cosmetics and manufacturing of Home care and Personal care products and are urgently looking to fill the position of a Secretary / Receptionist
Qualifications
·         Diploma/Degree in Business Administration and/or secretarial/Management
·         At least 2 years working experience as an office receptionist from a reputable and busy office Competencies
·         Good typing skills, email correspondence, meeting preparation and office supplies management.
·         Typing speed of (40 w.p.m.)
·         Preference given to those with some administration background and a sense of responsibility
Responsibilities
·         Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
·         Directs visitors by maintaining employee and department directories; giving instructions.
·         Maintains security by following procedures.
·         Maintains telecommunication system by following manufacturer’s instructions for house phone and console operation.
·         Maintains safe and clean reception area by complying with procedures, rules, and regulations.
·         Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
·         Serve as the Office Administrator and an assistant to the team by accomplishing related results as needed.
·         Computer literacy, good typing skills, accuracy and attention to details.
·         Assist and offer support for tasks for Office management, procurement support
·         Assist and offer support for tasks for Office management, procurement support
·         Management and follow up of the office shared email
·         Entering stock sheets, keeping stock of office supplies and place orders when necessary
·         Provide front office support including answering telephone calls and receiving visitors
·         Arrange mail delivery as requested and provide proper documentation thereof.
·         Make calls and rally up stakeholders whenever there are scheduled meetings.
·         Ensure that the front desk and telephone have constant coverage and that visitors receive excellent customer service and are made to feel welcome and are treated with respect
·         Bookings and reservation of venue for office activities and events
Qualifications
·         At least 2-3 years’ experience in a similar administrative position
·         Diploma/Degree in business Administration or other relevant fields
·         Smart, presentable, confident and well-spoken
·         Team player and self-driven
·         An organized approach and excellent time management skills
·         Excellent communication skills
·         The ability to work well as part of a team
How to Apply
Interested applicants should send their CV to hr@ycl.co.ke before close of business 30th May 2019. Clearly indicate the position applied for on the subject line and attach a passport photo.
Kindly only apply if you meet the above requirements. Only shortlisted candidates will be contacted.

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