NGO Jobs in Kenya - Heifer International

Finance and Administration Assistant

Job Description 
Heifer International is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identify, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
Function
The Finance & Administrative Assistant is the first contact point to visitors, consultants, and partners. S/he is primarily responsible for the day-to-day operations providing support to the senior management team, Nairobi office and the project by maintaining systems of accountability, establishing and maintaining communications between program offices as well as partners and performing basic administrative tasks as assigned.  S/he will develop procedures, which promote financial discipline to meet organizational goals as well as maintaining an efficient document retrieval system. S/he will also assist with financial and accounting aspects of the country program office and processing of routine financial transactions in accordance with Heifer’s policies and procedures.
Essential Character Traits
Intellectual curious, accountable, professional judgement, effective communicator, pragmatic, inspirational and team player
Responsibilities 
Act as initial point of contact for the main office by responding to both internal and external inquiries/requests. (30%)
Deliverables
·         Follow-up on all incoming and outgoing correspondences.
·         Receive and attend to telephone calls and courteously direct calls accordingly
Scan and upload vouchers into agresso when they are posted. This include supplier’s invoices, receipts, LPOs, field trip reports and travel authorizations (20%)
·         Scan all vouchers and supporting documents as required by Heifer HQ Administrative Policies and Procedures (APPs) and label it as per the transaction number on daily basis.
·         Upload of scanned financial documents into agresso.
·         Submit weekly report to the supervisor on the status of document archiving in agresso
·         Ensure that all the vouchers and supporting documents are duly approved as per the policy and properly filed
Prepare, scan and file checks as per Africa Area program procedures. (20%)
 Deliverables
·         Prepare and record checks for suppliers.
·         Scan and file payment vouchers per transaction.
Collaborate with the administrator and travel agents to ensure that visits to the projects are managed smoothly, professionally and efficiently (15%)
Deliverables
·         Reserve hotel for staff and visitors as needed.
·         Coordinate airport transfers for incoming/outgoing staff.
·         Assist with permit for traveling staff.
Manage a functional and organized office filing system to ensure that the project documents and records are appropriately filed and secured for easy retrieval. (10%)
Deliverables
·         Creating files for each project
·         Ensure that all relevant documentation for each project are filed immediately upon receipt
·         File financial documents appropriately in the relevant month when posted in agresso
Any other task as assigned by the supervisor. (5%)
Qualifications
·         Bachelor’s degree in Business management or equivalent Diploma or any other related qualification to this Job, with three (3) years of hands-on related experience.
 Preferred Requirements
·         Practical experience in various aspects of accounting principles and practices with a good understanding of Generally Accepted Accounting Principles (GAAP), International Financial Reporting Standards (IFRS), procurement and front office management. Data entry and basic excel analysis will be an added advantage
Required Experience
Most Critical Proficiencies
·         Excellent organizational and time management skills.
·         Knowledge of the non-profit sector and the context to which non-profit organizations operate.
·         Exemplary customer care and administrative skills
·         Strong problem solving skills.
·         Strong English language skills – oral and written.
·         Knowledge and experience with word processing, spreadsheets, database, newsletter, and electronic mail software (Microsoft Office preferred).
·         Excellent keyboarding skills.
 Essential Job Functions and Physical Demands
·         May require constant sitting; working at a computer for extended periods of time.
·         Excellent interpersonal skills with the ability to work cooperatively, tactfully and diplomatically with a culturally diverse group of people.
·         Ability to produce accurate documents in a well-designed and attractive format with superior attention to detail.
·         May require occasional bending and lifting of up to 20 pounds (9 kilograms) floor to waist.
·         Ability to operate all standard office equipment including copiers, scanners, fax machines and printers.
·         Ability to establish priorities, achieve deadlines and make sound judgments.
·         Ability to perform as an effective team member and work cooperatively with a diverse staff.
·         Ability to work independently and perform multiple tasks with minimal supervision.
·         Constant telephone, face-to-face and electronic communication with colleagues and the general public.
·         Ability to maintain confidentiality and to work with minimal supervision

Business Development Manager

Job Description 
Heifer International is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identify, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
Function
The Business Development Manager under the overall guidance of the Project Coordinator, will provide overall leadership in designing and implementing appropriate interventions within the project with the objective of developing the 5 producer organizations in the Food for All Project (F4APK) into strong and profitable farmer business organizations and entities. This will be achieved through capacity building of the organizations in business planning and financial management, development of management structures and systems, the provision of business advisory services and the development of key marketing and financial linkages in financial services, input services and strong partnerships with both public and private organizations. The interventions to be led by the Business Development Manager seek to increase the overall level of competitiveness of the dairy production business within the 5 farmer producer organizations.
Essential Character Traits
·         Intellectual curious, professional judgement, effective communicator, accountable, values-committed pragmatic, inspirational and Team player
Responsibilities And Deliverables
Business Development (30%)
·         Undertake capacity assessment and due diligence for farmer business organizations.
·         Support producer organizations to develop/Implementation of the business plans, strategic plans and financial and human resource management systems.
·         Capacity Building of Farmer business organizations through training in business, financial management and governance.
·         Analysis and conducting of feasibility to assess and develop new business, investment and financing options.
·         Provide advice and assistance in the establishment and maintenance of business and financial records keeping systems.
·         Develop business models clearly showing the value proposition of Hubs to members and how it will leverage the opportunities in the production and market environments
 Deliverables
·         Develop an 18 Month action plan based on the capacity assessment report for the 5 Dairy cooperative.
·         Technical assistance and mentorship provided to the 5 farmer-based on a quarterly basis s through research, advisory and visits and training sessions.
·         Facilitate development of business planning guidelines and the development/implementation of business plans, strategic plans and financial management systems for 5 producer organizations by the end of the 2019 based on the infrastructural development.
·         Capacity Building plans developed for all 5 farmer producer organizations by the end of the 2019 and their implementation updated and reviewed on a quarterly basis.
·         5 producers organizations with established financial and business records systems that provide management with the key information to govern business operations by the end of the second year of project implementation.
·         5 producers organizations achieve the targeted growth in hub member mobilization numbers-based project and hub membership targets by the end of the second year of the project implementation
Cooperative Governance and Management (30%)
·         Provide support in operationalization of the value addition infrastructure, cooling systems and centers
·         Facilitate the transformation of producer organizations (POs) into formal dairy collective enterprises that will stimulate dairy production.
·         Assist to develop guidelines for the formation, management and governance of cooperatives/Hubs/Producer groups
·         Coordinate and build up linkages and networks with the appropriate government Cooperative Office and other organizations, as required
Deliverables
·         5 producers organizations market structures for milk aggregation and value-added products reviewed and action points developed.
·         All the producers organizations operating as dairy collective producer organization and cooperatives by the end of the project.
·         The project has strong linkages with the government cooperative offices in all the 4 counties and all the 5 producers organizations are compliant with cooperative guidelines and formal requirements by the end of the project implementation.
 Capacity development (30%)
·         Design, develop and deliver business management training packages/modules, in liaison with other relevant project staff, based on the capacity assessment report
·         Develop capacity building and operationalization of the business and marketing plans of the producer organizations/Hubs through joint planning, monitoring.
·         Facilitate the capacity building of the Cooperative/union governing board and management in effective and efficient decision making, financial management, human resource management, operation and strategic planning and implementation, conflict management and democratic governance
·         Support the Producer Organizations to put in place and implement efficient financial management systems and build their capacity in all aspects of financial management.
 Deliverables
·         An operational and module-based business training package that integrates the experience of 5 cooperatives and in use within the first 3 months.
·         Continuously review the capacity assessment deliverables using the Scope Insight methodology and LINK methodologies in the project.
·         Annual capacity development plans are developed overall for the project every year and their implementation reviewed and monitored on a quarterly basis.
·         5 producers organizations with effective governing boards with the capacity to provide strategic management and vision for the organizations in financial management, human resource management, operations, strategic implementation and conflict management
·         5 producers organizations with efficient and effective financial management systems by the end of the first year of project implementation.
 Collaboration towards a common goal (5%)
·         With the Enterprise Development manager, develop the business hubs of the cooperatives with backward and forward linkages into the total value chain
·         Incorporate within the framework of the project, potential ‘win-win’ business opportunities which can attract different value chain actors to engage in transactional relationships with the farmer producer organizations and develop a platform for the achieving these partnerships.
·         Work in close coordination with the relevant project staff on quality assurance and control for all livestock-based products for processing, packaging, marketing, and distribution
 Deliverables 
·         The 5 producers organizations develop a strong platform for engaging with the value chain actors in transnational relationships.
·         Close coordination and collaboration with Country Office Enterprise Development Manager, Training Manager and Animal Wellbeing Manager to deliver quality training through the annual capacity building plans.
·         The 5 Producer Organizations achieve and maintain high quality standards for their produce including milk and have effective systems for daily quality monitoring.
·         Collect, Collate and analysis the 5 cooperatives revenues and expenditures on monthly basis using standard data collection tools
Any other duties as assigned by the supervisor (5%)
Qualifications
·         Bachelor’s degree in Agricultural Economics, Agricultural Business management, Rural Development, Animal production with post graduate diploma or experience in Business management or a related field is required.
·         Experience implementing activities in large, complex projects in challenging environments.
·         Minimum (5) five years field and technical experience working on agribusiness development projects.
·         Significant experience in building public/private partnerships, preferably in the dairy sector.
Required Experience
Most Critical Proficiencies
·         Strong business skills, leadership, strategic and innovation skills.
·         Strong communication skills in both English, Swahili, and other local languages of the cluster area.
·         String business skills development, strategic planning and planning for farmer business organizations.
·         Demonstrated knowledge of the latest developments in advancing good/best practices in value chain development that reaches women, youth, the poor, and underprivileged.
·         Demonstrated creativity, ability to think systematically, willingness and ability to incorporate innovative solutions and design catalytic activities within the value chain (e.g. the concept of quality-based pricing).
·         Demonstrated ability to design and implement strategies aimed at providing institutional capacity building to key partner institutions with a view to build a more efficient, competitive and sustainable livestock industry.
·         Knowledge of and experience in setting up cottage industries for processing locally branded dairy products (e.g. cheese, butter, fortified milk and yoghurt among others), poultry (eggs and meat) and vegetables for onward supply to niche and markets as well as implementing supply promotion/stimulation strategies in the context of the sub-sectors.
·         Experience in facilitating establishment of strategic alliances and joint ventures with local and foreign processors.
·         Knowledge and experience in strategic business planning and business analysis.
·         Demonstrate ability to undertake market assessments and use the information generated to support the producer organizations to leverage these opportunities to remain competitive.
·         Knowledge of equity financing (e.g. venture capital and/or private equity investing).
·         Strong computer literacy, preferably with Microsoft Office Suite.
 Essential Job Functions and Physical Demands
·         Excellent interpersonal skills with the ability to relate to individuals diplomatically and tactfully.
·         Ability to integrate financial services within the value chains with the view to foster trust and build strong relationship between chain actors and financial service providers.
·         Must be courteous, honest and of high integrity, especially in high-pressure situations.
·         Proven interpersonal and communication skills with ability to relate to individuals and groups diplomatically and tactfully.
·         Self-starter and self-motivator with the ability to work in a multicultural and multi-sector setting.
·         Must be a team player and have the ability to execute and manage multiple tasks with minimal supervision.
·         Ability to follow directions and independently complete assigned tasks (written or verbal).
·         Ability to work a varied schedule to include early mornings, weekends and some evenings.
·         Ability to lift and carry up to 30 pounds (14 kilograms) floor to waist.
·         Ability to work with sensitive information and maintain confidentiality.

Business Development Officer

Job Description 
Heifer International is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identify, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
Function 
The Business Development Officer under the overall guidance of the Project Coordinator, will provide overall leadership in designing and implementing appropriate interventions within the project with the objective of developing the producer organizations in the project into strong and profitable farmer business organizations and entities. This will be achieved through capacity building of the organizations in business planning and management, development of management structures and systems, the provision of business advisory services and the development of key marketing and financial linkages in financial services, input services and strong partnerships with both public and private organizations. The interventions to be led by the Business Development Officer seek to increase the overall level of competitiveness of the dairy production business within the farmer producer organizations
Essential Character Traits
Intellectual curious, Professional judgement, Effective communicator, pragmatic, inspirational and Team player
Responsibilities And Deliverables
Business Development (30%)
Deliverables
·         Provide direct technical assistance to farmer-based hub businesses through research and development of business plans, strategies and other business advisory.
·         Facilitate development of business planning guidelines and conduct of strategic business planning sessions for Producer Organizations.
·         Provide support the hubs in exploring new business opportunities and innovations
·         Guide and assist undertaking of business and feasibility analysis and in preparing business plans for the new opportunities.
·         Develop business models, clearly showing the value proposition of hubs to members and how it will leverage the opportunities in the production and market environment to deliver value.
·         Provide advice and assistance in the establishment and maintenance of business and financial records keeping systems.
·         Undertake regular monitoring and business performance analysis.
·         Develop the capacity of the 7 farmer producer organizations to implement plans and adopt best business practice.
·         Identify and develop investment and financing options in for the farmer producer organizations with a view to increasing returns to their members.
·         Prepare periodic reports and document best practices and lessons learned.
Cooperative Governance and Management (30%)
Deliverables
·         Provide support in establishing and operating market structures (e.g., collection centers, market centers, processing facilities, chilling centers, etc.).
·         Facilitate the transformation of producer organizations (POs) into formal dairy collective enterprises that will stimulate dairy production.
·         Facilitate and monitor pre-cooperative\producer association orientation activities in the self-help groups (SHGs) and clusters of SHGs as they develop into cooperatives/producer associations and Associations in the AVCD II project.
·         Assist to develop guidelines for the formation, management and governance of cooperatives/Hubs/Producer groups.
·         Coordinate and build up linkages and networks with the appropriate government Cooperative Office and other organizations, as required.
·         Provide ongoing support to member organization with the view to increase production and business capacity.
 Capacity development (30%)
·         Facilitate the capacity building of the Cooperative/union governing board and management in effective and efficient decision making, financial management, human resource management, operation and strategic planning and implementation, conflict management and democratic governance.
·         Support the Producer Organizations to put in place and implement efficient financial management systems and build their capacity in all aspects of financial management.
Deliverables
·         Design, develop and deliver business management training packages/modules, in liaison with other relevant project staff.
·         Identify and carry out a comprehensive capacity assessment of the potential farmer producer organizations for the project to partner with and thereafter develop and deliver a capacity building program.
·         Develop capacity building and operationalization of the business and marketing plans of the producer organizations/Hubs through joint planning, monitoring, and collaboration with the Training, Animal Well-being and Enterprise Development manager.
·         Facilitate the capacity building of the Cooperative/union governing board and management in effective and efficient decision making, financial management, human resource management, operation and strategic planning and implementation, conflict management and democratic governance.
·         Build capacity of the Board and Management of the producer organizations to monitor and track their key business management parameters.
 Collaboration towards a common goal (5%)
·         With the Enterprise Development manager, develop the business hubs of the cooperatives with backward and forward linkages into the total value chain.
Deliverables
·         Incorporate within the framework of the project, potential ‘win-win’ business opportunities which can attract different value chain actors to engage in transnational relationships with the farmer producer organizations and develop a platform for the achieving these partnerships.
·         Identify key private sector actors in the dairy value chain for the project and farmer business organizations to partner with that include financial, input service providers, extension service providers and all other relevant actors.
·         Work in close coordination with the relevant project staff on quality assurance and control for all livestock-based products for processing, packaging, marketing, and distribution.
·         Participate in the organization and implementation of Business development related Training of Trainers for project partners, cooperatives and project farmers.
Any other duties as assigned by the supervisor (5%)
·         This will be dependent on the specific duties assigned.
Qualifications
·         Bachelor’s Degree in Agricultural Economics, Agricultural Business management, Rural Development, Animal production with post graduate diploma or experience in Business management or a related field is required.
·         Experience implementing activities in large, complex projects in challenging environments.
·         Minimum 4 years field and technical experience working on agribusiness development projects.
·         Significant experience in building public/private partnerships, preferably in the dairy sector.
Required Experience
Most Critical Proficiencies
·         Strong business skills, leadership, strategic and innovation skills.
·         Strong communication skills both in English, Swahili, and other local languages of the cluster area.
·         Demonstrated knowledge of the latest developments in advancing good/best practices in value chain development that reaches women, youth, the poor, and underprivileged.
·         Demonstrated creativity, ability to think systematically, willingness and ability to incorporate innovative solutions and design catalytic activities within the value chain (e.g. the concept of quality-based pricing).
·         Demonstrated ability to design and implement strategies aimed at providing institutional capacity building to key partner institutions with a view to build a more efficient, competitive, and sustainable livestock industry. This requirement is in line with the need to have in-built ‘exit strategies’ within the project as a measure of ensuring that there are self-sustaining businesses by project end.
·         Knowledge of and experience in setting up cottage industries for processing locally branded dairy products (e.g. cheese, butter, fortified milk and yoghurt among others), poultry (eggs and meat) and vegetables for onward supply to niche and markets as well as implementing supply promotion/stimulation strategies in the context of the sub-sectors.
·         Experience in facilitating establishment of strategic alliances and joint ventures with local and foreign processors.
·         Knowledge and experience in strategic business planning and business analysis.
·         Demonstrate ability to undertake market assessments and use the information generated to support the producer organizations to leverage these opportunities to remain competitive.
·         Knowledge of equity financing (e.g. venture capital and/or private equity investing).
·         Strong computer literacy, preferably with Microsoft Office Suite.
Essential Job Functions and Physical Demands
·         Excellent interpersonal skills with the ability to relate to individuals diplomatically and tactfully.
·         Ability to integrate financial services within the value chains with the view to foster trust and build strong relationship between chain actors and financial service providers.
·         Must be courteous, honest and of high integrity, especially in high-pressure situations.
·         Proven interpersonal and communication skills with ability to relate to individuals and groups diplomatically and tactfully.
·         Self-starter and self-motivator with the ability to work in a multicultural and multi-sector setting.
·         Must be a team player and have the ability to execute and manage multiple tasks with minimal supervision.
·         Ability to follow directions and independently complete assigned tasks (written or verbal).
·         Ability to work a varied schedule to include early mornings, weekends and some evenings.
·         Ability to lift and carry up to 30 pounds (14 kilograms) floor to waist.
·         Ability to work with sensitive information and maintain confidentiality

Leave a Comment

Loading...
Loading...

I Found My Wife Doing This With A Butcher Man. I Did This!

I am always a quiet person and I pray that I continue being good to people but something happened to me last month that made me hate mysel...

Contact Us

Name

Email *

Message *

2012 The Kenyan DAILY POST. All Rights Reserved. - Designed by Denno