Massive Recruitment by Utalii College (Many Vacancies)

Principal HR Officer


Department: Human Resources and Administration
SCALE: GRADE KUC 5
Reports To: Human Resource and Administration Manager
Terms of Service: Permanent
Responsibilities
·         Analyzing staffing levels and making proposals for succession planning
·         Analyzing utilization of Human Resources and advising on proper deployment
·         Monitoring implementation of human resource management and administration policies, rules and regulations;
·         Managing the payroll
·         Analyzing staff career progression and making proposals for career development
·         Ensuring the correct interpretation and implementation of human resource and administration regulations
·         Preparing reports on the implementation of performance management and performance appraisal system
·         Initiating, developing, updating and maintaining human resource and administration data base
·         Spearheading and advising on appropriate training programmes
·         Undertaking training needs assessment
·         Monitoring and evaluating the impact of training programmes on performance and service delivery
Qualifications
·         Served in the grade of Senior Human Resource Officer for a minimum period of three (3) years;
·         Bachelor’s degree in any of the following disciplines:- Human Resource Management/Development/Planning, or equivalent
or
·         Working experience of not less than five (5) years, three (3) of which must have been at a management position
·         Any other degree with a post graduate diploma in Human Resource Management;
·         Master’s degree in a related field
·         Certificate in Management Course lasting not less than four (4) weeks from a recognized institution;
·         Member of Institute of Human Resource Management
·         Computer literate;
·         Meets the requirements of Chapter Six of the constitution and
·         Shown merit and ability as reflected in work performance and results.

Principal Accountant
Department: Finance
SCALE: GRADE KUC 5
Reports To: Finance Manager
Terms Of Service: Permanent
Responsibilities
·         Assisting in developing, planning and co-ordinating accounting services
·         Assisting in ensuring safe custody of College’s financial assets
·         Assisting in developing financial controls to ensure prudent usage and management of financial resources
·         Assisting in the preparation and submission of financial statements as required by the law
·         Assisting in developing and evaluating financial systems and make recommendations for improvement
·         Ensuring preparation of timely and accurate accounting management reports
·         Assisting in managing performance in the department
·         Supervising the preparation of the annual work plans and budgets accounting management reports; authorizing payments
·         Appraising the performance for the credit control officers in credit and recommend for action
·         Setting up terms and conditions of receivables
·         Overall running of the credit control section and implementation of the credit policy
·         Assisting in credit control systems
·         Preparation of monthly credit control reports and quarterly revenue projection
·         Dealing with internal queries, ensuring customers paid on time and re-negotiating payment plans
·         Setting up the customers’ credit limits
·         Organizing regular debtors’ meetings with credit managers in the industry to share challenges and emerging issues related to credit control
·         Preparing cost reports of College operations to management so as to help in decision making with regard to cost reduction and printing of College products
·         Supervising staff within the department by creating work plans and evaluation of staff performance in order to achieve the objectives of the division
·         Developing the departmental budget for presentation to the management for smooth operations of the division
Qualifications
·         Served in the grade of Senior Accountant for a minimum period of three (3) years;
·         Bachelor’s degree in any of the following disciplines:- Accounting , Finance, Economics, or equivalent
Or
·         Master’s degree in finance or its equivalent qualification from a recognized institution
·         Bachelor’s degree in B.Com (Finance Option)
·         Certified Public Accountant CPA (K) or equivalent qualification from a recognized institution and
·         Five (5) years working experience, three (3) of which should be at management level
·         Attended Management Course lasting not less than four (4) weeks from a recognized institution
·         A member of the Institute of Certified Public Accountants of Kenya (ICPAK) in good standing
·         Certificate in computer proficiency from a recognized institution
·         Be proficient in accounting packages; and
·         Demonstrated a high degree of professional competence and administrative capability as reflected in work performance and results
·         Meets the provisions of Chapter Six of the Constitution of Kenya
·         Demonstrated results in work performance

Corporation Secretary
Division: Legal Affairs
SCALE: GRADE KUC 4
Reports To: Principal
Terms Of Service: Permanent
Responsibilities
·         Providing professional and strategic advice to the Principal/CEO, Council and Management
·         Ensuring regulation that govern the operations of the institution such as Government circulars, Human Resource policies and procedures and labour laws are compiled with
·         Performing delegated duty of preparation and circulation of Council meetings minutes and agenda.
·         Preparation of contracts, Memorandum of Understanding and grants.
·         Preparing and presenting department budget for resource allocation
·         Offering legal advice on policies governing the College
·         Liaising with external legal service providers
·         Ensuring safe custody of the Council’s assets
·         Liaising with relevant legal entities to acquire legal documents such as motor vehicle and assets insurances and licenses
·         Ensuring proper preparation for College Council meetings by putting up notices for the meeting, preparing agendas and Council papers
Qualifications
·         Master’s degree in a relevant field from a reputable institution.
·         Bachelor’s degree in Law degree from a reputable institution. A master’s degree will be an added advantage
·         Working experience of not less than six (6) years, two (2) of which must have been at a senior management position
·         Certified Public Secretary of Kenya CPS(K)
·         Member of the Institute of Certified Secretaries (ICS) in good standing
·         An advocate of the High Court of Kenya and a member of the Law Society of Kenya in good standing
·         Attended a Leadership Course lasting not less than four (4) weeks from a recognized institution
·         Meets the provisions of Chapter Six of the Constitution of Kenya
·         Demonstrated results in work performance

Supply Chain Manager
Division: Supply Chain
SCALE: GRADE KUC 4
Reports To: Principal
Terms of Service: Permanent
Responsibilities
·         Planning and reviewing the College annual procurement and disposal of assets for the purpose of monitoring and maintaining procurement records
·         Leading negotiations for major purchases and contracts to ensure the institution achieves value for money spent during procurement
·         Initiating market surveys in order to compare quality and prices of various items, thereby ensuring the prices quoted by contractors is reasonable
·         Monitoring the disposal process done by the supply chain division, to ensure adherence to the procurement laws.
·         Advising the Accounting Officer in matters relating to supply chain approvals when need arises
·         Monitoring the supply chain performance through the Electronic Resource Planning (ERP) system to ensure adherence to the public procurement and assets disposal regulations
·         Initiating and facilitating procurement processes to ensure timely delivery of quality goods, works and services for the smooth running of the operations of the institution
·         Writing professional opinions on a daily basis in line with the Technical Evaluation Committee Reports to advise the Accounting Officer
·         Approving Local Purchase Orders for daily supplies in the College and Hotel, while ensuring stock levels are maintained in the stores for operations continuity
·         Acting as the secretary to the Technical Evaluation Committee for the purpose of advising on matters relating to procurement.
·         Controlling purchases of goods and services to ensure they are within the procurement plans and financial budgets
·         Implementing cost effective stock holding levels to spearhead cost reduction in procurement initiatives in all departments in the institution
·         Providing leadership to ensure efficient and effective management of staff and resources in the supply chain division
·         Advising user departments on possible cost cutting measures to prevent over expenditure on inventory
Qualifications
·         Master’s degree in supply chain management, Business Administration or any other relevant degree from a recognized
·         Bachelor’s degree in Supply Chain Management or its equivalent
·         Experience of not less than six (6) years, two (2) of which must be at senior management positions
·         Attended a Leadership Course lasting not less than four (4) weeks from a recognized institution
·         A professional qualification in supply chain management
·         A member of Kenya Institute of Suppliers Management (KISM)
·         Meets the provisions of Chapter Six of the Constitution of Kenya
·         Demonstrated results in work performance

Communication & Marketing
Division: Corporate Communications & Marketing
SCALE: GRADE KUC 4
Reports To: Principal
Terms of Service: Permanent
Responsibilities
·         Maintain an interactive and technologically based media to build communication between the organization and the public
·         Develop and edit public relations correspondences such as press release, speeches, memos and adverts for approval by the Senior Public Relations Officer to ensure key messages are properly relayed to internal and external publics
·         Engage media to facilitate effective coverage of college events to create awareness and enhance the corporate image of the institution
·         Organize and represent the college in exhibitions and other events for enhanced stakeholder engagement
·         Ensure the reception duty schedule is followed for efficient service delivery to the institutions clients.
·         Receive queries and reports from the Public Relations Assistant and receptionists for review, input and further approval by the Senior Public Relations Officer.
·         Develop in-house publications to ensure conformity to the corporate brand
·         Organize and plan for external visits to the college to facilitate communication of brand values to the public.
·         Undertake institutional event planning, coordination and execution to enhance stakeholder relationship
·         Participate in inter-divisional meetings to ensure proper representation of the Public Relations section.
·         Spearhead and coordinate theme nights and festivity events to increase awareness to institutional and external clients on products and services offered and generate income.
Qualifications
·         Master’s Degree in Communication or relevant field from a recognized university
·         Post-Graduate Diploma in Public Relations, Mass Communication or any other relevant field
·         Six (6) years working experience, two (2) of which should be at a senior management position
·         Good interpersonal and communication skills
·         A member of the Public Relations Society of Kenya (PRSK)
·         Attended a Leadership Course lasting not less than four (4) weeks from a recognized institution
·         Attended a Leadership Course lasting not less than four (4) weeks from a recognized institution
·         Meets the provisions of Chapter Six of the Constitution of Kenya
·         Demonstrated results in work performance

Fleet Officer
Section: Transport
SCALE: GRADE KUC 7
Reports To: Property Manager
Terms Of Service: Permanent
Responsibilities
·         Advice the college management on the state of the fleet obsolesce and the impending replacement.
·         Coordinate on maintenance schedule of the vehicles to ensure sufficient attention is given to every vehicle hence prolonging their lifespan.
·         Manage the fleet allocated budget thus ensuring the assigned limit is not exceeded.
·         Approve driver work ticket by signing them off and keeping a record of the same to facilitate smooth operations of the Transport Department.
·         Evaluate driver performance by analyzing on the number of work tickets acted on hence monitoring on the progress of their performance.
·         Plan, allocate and monitor driver schedules to facilitate smooth running of transport activities and utilization of available manpower.
·         Facilitate periodic training of drivers to enhance their knowledge on issues relating to road usage, rules and regulations.
·         Book vehicles for inspection to ensure each and every vehicle are maintained in road worthy condition.
·         Ensure driver allocated vehicles are well maintained through regular cleaning and servicing.
·         Attend to all matters pertaining to motor accidents and ensure prompt control and corrective measures are taken accordingly.
·         Ensure safety of staff and their belongings during official travels by monitoring drivers’ adherence to the road safety rules and regulations.
Qualifications
·         Degree in logistics and fleet management
·         Valid Class BCE Driving License free from any endorsement;
·         Defensive Driving Certificate from a recognized institution;
·         Certificate in computer applications from a recognized institution.
·         PSV Certificate
·         Meets the provisions of Chapter Six of the Constitution

Director of Studies
SCALE: GRADE KUC2
REPORTS TO: PRINCIPAL
TERMS OF SERVICE: CONTRACT
Responsibilities
·         Developing, implementing and periodically reviewing the strategic plan and departmental work plans for the smooth operations of the Directorate of Studies
·         Planning, monitoring and controlling budgets/expenditure to ensure effective and sustainable provision of services
·         Advising on the curricula for all programmes to ensure maintenance of high academic and professional standards
·         Representing the Directorate of Studies in Council and management meetings in all matters relating to the Directorate
·         Co-ordinating external collaborations and linkages pertaining to training
·         Overseeing the preparation and implementation of the annual academic calendar to guide the smooth operations of the Directorate of Studies
·         Providing support for scholarly activities such as seminars, conferences, workshops, etc. for continuous professional development
·         Constituting various committees to carry out specific tasks pertaining to the Directorate.
·         Advising on requests for hiring, transfer/deployment and training of staff in the Academic Directorate for enhanced performance of the Directorate
·         Advising on accreditation and quality assurance aspects to ensure conformity with the requirements of various bodies
·         Monitoring and evaluation of the Directorate staff for maintenance of high standards of training
·         Soliciting external examiners from renowned institutions for purposes of quality assurance
·         Implementation of the performance targets of the Directorate of Studies in compliance with the KUC performance contract
·         Co-ordinating activities pertaining to research and strategy in the institution
·         Co-ordinating activities related to ICT management in the institution
·         Co-ordinating activities related to the Learning Resource Centre
Qualifications
·         Master’s degree in Business Management or related field
·         Bachelor’s degree Hospitality /Tourism Management
·         Eight (8) years relevant experience, two (4) of which must be in senior management
·         A member of professional body where applicable
·         Demonstrated results in work performance
·         Attended Leadership Course lasting not less than four (4) weeks from a recognized institution
·         Meets the provisions of Chapter Six of the Constitution of Kenya

Finance Manager
SCALE: GRADE KUC 3
REPORTS TO: PRINCIPAL
TERMS OF SERVICE: CONTRACT
Responsibilities
·         Planning and co-ordinating accounting services; ensuring safe custody of College’s assets
·         Developing financial controls to ensure prudent usage and management of financial resources
·         Preparation and submission of financial statements as required by the law
·         Developing and evaluating financial systems and make recommendations for improvement
·         Identifying incidences of non-compliance with laid down financial systems and financial risks facing the College
·         Ensuring preparation of timely and accurate accounting management reports; authorizing payments
·         Carrying out operational performance analysis
·         Managing performance in the division
·         Maintaining effective budgetary controls
·         Ensuring implementation of financial controls and procedures
·         Mentoring, training and appraising staff
·         Supervising the preparation of the departmental annual work plans and budgets
·         Prioritizing projects and activities for the purpose of financial reporting
·         Co-ordinating the development and circulate corporate budget template to divisional/departmental heads
·         Co-ordinating and participating in the preparation of the corporate budgets
·         Preparation of Monthly Management reports
·         Preparation of Performance contract reports on Financial aspects
·         Updating data to facilitate the preparation of monthly/quarterly/ annual Financial statements
·         Maintaining and preparing Development Expenditure Reports
·         Ensuring spending is in line with the budget
·         Providing information for audits
·         Working with all divisions/departments and the management team to help make financial decision
·         Recommending ways to reduce costs and increase profits
·         Analyzing financial performance and contributing to medium and long-term organizational planning/forecasts
Qualifications
·         Master’s degree in Finance or its equivalent qualification from a recognized institution
·         Bachelor’s degree in B.Com (Finance Option)
·         CPA (K) or ACCA III or equivalent qualification from a recognized institution.
·         Seven (7) years relevant experience, three (3) of which must be in senior management
·         Attended Leadership Course lasting not less than four (4) weeks from a recognized institution
·         A member of the Institute of Certified Public Accountants of Kenya (ICPAK)
·         Demonstrated a high degree of professional competence and administrative capability as reflected in work performance and results
·         Meets the provisions of Chapter Six of the Constitution of Kenya
·         Demonstrated results in work performance

General Manager, Utalii Hotel
SCALE: GRADE KUC 3
REPORTS TO: PRINCIPAL
TERMS OF SERVICE: CONTRACT
Responsibilities
·         Manage the hotel budget in terms of both revenues and expenditures to ensure that it is within the approved allocation
·         Developing strategies to maximize hotel performance through the effective management of customer needs and exploring new opportunities/markets
·         Ensuring sound financial management of the hotel through controlling expenditures, cash flows (payables & receivables) and instituting effective control systems to achieve the hotel’s financial obligations
·         Developing and implementing the hotel’s strategic plan order to achieve the hotels’ goals
·         Developing and implementing the hotels’ work plan to ensure smooth cohesion of services provided in an effort to achieve customer satisfaction
·         Preparing financial reports for management that clearly explains operational effectiveness, trends and variances to monitor financial status of the hotel
·         Approving all hotel expenditure and payments to facilitate the smooth running of the hotel through controlling the budgets
·         Establishing and maintaining a pro-active human resource function to ensure employee motivation, training and development, wage and benefits, administration and compliance with established labour regulations
·         Ensuring that the statutory requirements needed to operate a hotel are complied with in order to adhere to the regulations required for operating a hotel establishment
·         Ensuring good safety practices of employees and guests by overseeing the maintenance of proper emergency and security procedures
·         Establishing and maintaining applicable preventive maintenance programmes to protect the physical assets of the hotel
·         Facilitating training of students on practical attachment at the hotel to improve their skills
·         Managing hotel cash flows i.e. payables and receivables
·         Approving hotel expenditure within the approved budget
Qualifications
·         Master’s degree in hospitality
·         Bachelor’s degree in relevant field
·         Seven (7) years relevant experience, three (3) of which must have been in senior management
·         Membership of professional body where applicable
·         Attended a Leadership Course lasting not less than four (4) weeks from a recognized institution
·         Demonstrated results in work performance
·         Meets the provisions of Chapter Six of the Constitution of Kenya

Deputy Director, Knowledge Management
SCALE: GRADE KUC 3
REPORTS TO: DIRECTOR OF STUDIES
TERMS OF SERVICE: CONTRACT
Responsibilities
·         Co-ordinating the preparation, vetting and signing and evaluation of Performance Contract for the College Council, Divisional and Departmental heads
·         Planning, organizing, co-ordinating and executing relevant surveys and research projects and publish the results thereof
·         Developing policies pertaining to patenting rights of articles and research projects produced by students and staff
·         Reviewing, synthesizing and analyzing the performance monitoring indicators, survey instruments, and toolkits in use
·         Preparing various reports pertaining to (KNBS, MTP II report on Projects of vision 2030, VDS report on Vision 2030, Inspectorate report on Projects, Inspectorate, National Values and National Cohesion, Ombudsman Report (CAJ), ISO Certification / Accreditation, Corruption Eradication Reports
·         Evaluating ideas, proposals, or suggestions for research and preparation of comprehensive proposals for approval by the College Management
·         Networking with local and internationally renowned consultants, professionals, scholars and institutions for co-operation in areas of research and innovation, and sourcing funds for research purposes
·         Promoting a research culture within the College, and enhancing its status as an authority in the field of hotel and tourism training
·         Disseminating research findings to students, staff and the hotel and tourism industry for the benefit of the sector
·         Contributing to financial sustainability of the College through writing of funding proposals.
·         Assisting in building infrastructure to support innovative research and dissemination, liaising with government agencies using the various Agency systems to ensure content is provided and systems data is retained and up-to-date
·         Assisting in development and monitoring implementation of the College strategic plan
·         Monitoring performance contract quarterly reports including the sources of data used to inform indicators and parameter reporting
·         Supervising in preparation of annual performance contract report and participation in evaluation exercise of performance contracting
·         Assisting in preparation of corporate reports from government agencies on need be basis
·         Maintaining and improving quality management systems by conducting two internal audits and coordinate one external audit and timely closure of all non-conformities
·         Co-ordinating departments in the identification and monitoring of risk management
·         Developing and improving staff capacity by organizing trainings on matters pertaining to quality management systems on an annual basis
·         Monitoring the quality of lecturing and other programmes by conducting surveys comprising quarterly/semester checks to ensure the satisfaction of Kenya Utalii College students and stakeholders
·         Submitting quarterly quality reports on audits and reviews to the management for further improvement and action
Qualifications
·         Masters in Economics and Statistics or in a related field from a recognized institution
·         Bachelor’s degree in Economics and Statistics or in a related field from a recognized institution or
·         Any other degree with Post-Graduate training in Research Methodology from a recognized institution
·         Seven (7) years relevant experience, three (3) of which must be in senior management
·         A member of professional body where applicable
·         Attended Leadership Course lasting not less than four (4) weeks from a recognized institution
·         Demonstrate results in work performance
·         Meets the provisions of Chapter Six of the Constitution of Kenya

Human Resource & Administration Manager
SCALE: GRADE KUC 3
REPORTS TO: PRINCIPAL
TERMS OF SERVICE: CONTRACT
Responsibilities
·         Co-ordinating the formulation, review, harmonization and implementation of human resource and administration policies, guidelines and regulations.
·         Building capacity of human resource and administration for effective execution of human resource and administration function.
·         Developing human resource management plans to ensure effective succession management;
·         Ensuring institutionalization of performance management including performance appraisal system.
·         Interpreting and advising on human resource and administration policies and regulations;
·         Monitoring the implementation of human resource and administration policies, rules and regulations and analyzing their impact on staff.
·         Facilitating human resource planning, communication, discipline, employee relations, remuneration and staff welfare.
·         Overseeing the development and maintenance of an up-to-date human resource and administration database.
·         Spearheading the monitoring, evaluation and auditing of human resource and administration activities and programmes.
·         Overseeing the preparation of Board papers relating to human resource and administration for deliberation and decision making by the Council.
·         Overseeing allocation and utilization of office space; supervising office management services and staff.
·         Facilitating prompt payment of electricity, water bills and other utilities; ensuring adherence to Government regulations and procedures on vehicle usage.
·         Devising and implementing security procedures and policies.
·         Liaising with the security officer for investigation of all security incidences.
·         Coordinating rental management;
·         Ensuring implementation and promotion of best human resource and administration standards and practices.
·         Preparing departmental budget and work plans; and
·         Coaching and mentoring of staff.
·         Approving of departmental plans and budget
·         Appraise performance of officers and recommend for rewards or sanctions
Qualifications
For appointment to this position, an officer must have:
·         Served in the grade of Principal, Human Resource Officer for a minimum period of three (3) years
·         Bachelor’s Degree in any of the following disciplines:- Human Resource Management/Development/Planning, or equivalent qualification from a recognized institution; or
·         Master’s Degree in Human Resource or its equivalent
·         Degree in Human Resource or its equivalent
·         Diploma in Human Resource Management
·         Seven (7) years relevant experience, three (3) of which must be in senior management
·         A member of the Institute of Human Resource Management (IHRM) in good standing with a practising certificate
·         Industrial disputes resolution skills, leadership skills, counselling skills, arbitration and negotiation skills
·         Attended a Leadership Course lasting not less than four (4) weeks from a recognized institution
·         Computer literate with knowledge of human resource information system
·         Meets the provisions of Chapter Six of the Constitution of Kenya

Deputy Director of Studies
SCALE: GRADE KUC 3
REPORTS TO: DIRECTOR OF STUDIES
TERMS OF SERVICE: CONTRACT
Responsibilities
·         Advising on curricula for all programmes to ensure maintenance of high academic and professional standards
·         Preparing and implement the annual academic calendar to guide the smooth operations of the directorate of studies.
·         Providing support for scholarly activities such as seminars, conferences, workshops, etc. for continuous professional development
·         Assisting in constituting various committees to carry out specific tasks pertaining to the directorate.
·         Recommending requests for hiring, transfer/deployment and training of staff in the Academic Directorate for enhanced performance of the Directorate.
·         Assisting in monitoring and evaluation of the directorate staff for maintenance of high standards of training.
·         Assisting in soliciting for external examiners from renowned institutions for purposes of quality assurance.
·         Overseeing student evaluation and certification
·         Overseeing the preparation of work schedules and class time tables
Qualifications
·         Master’s degree in Hospitality / Tourism Management
·         Bachelor’s degree Hospitality / Tourism Management
·         Diploma in Hospitality Management
·         Working experience of not less than seven (7) years, three (3) of which must have been at a senior management position
·         A member of professional body where applicable
·         Attended Leadership Course lasting not less than four (4) weeks from a recognized institution
·         Meet the requirements of Chapter Six of the Constitution of Kenya
·         Demonstrated results in work performance
How To Apply
Applicants must comply with the following and provide clearance certificates from:
·         Directorate of Criminal Investigations ( Certificate of Good Conduct)
·         Kenya Revenue Authority (KRA) – Tax Compliance
·         Higher Education Loans Board (HELB)
·         Ethics and Anti-Corruption Commission (EACC)
·         Credit Reference Bureau (CRB)
Interested and qualified persons are requested to submit their application letter, copies of professional certificates, testimonials and clearance certificates should be sent under confidential cover and with the envelope clearly marked as per the position applied for: KUC/(position)/2019 not later than 24th May, 2019 at 5:00 p.m. to:
Principal & Chief Executive Officer
Kenya Utalii College
P.O. Box 31052-00600
NAIROBI
Only short-listed candidates will be contacted.

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