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Corporate Secretary & Manager
The job holder is responsible for ensuring the Authority functions effectively and operates within its mandate by providing Company secretarial services, governance and overall legal advice to the Authority as provided under the EPZ Act, (CAP 517) of the Laws of Kenya and other relevant legislation.
o Develop work plans and budgets for the Department for approval
o Oversee the execution of the approved Department work plans and budgets
o Oversee performance management in the Department
o Prepare and submit all monthly, quarterly and annual reports for the Department
o Prepare draft board management papers for approval
o Identify training needs for the Department staff
o Participate in workforce planning and recruitment of staff within the Department
o Spearhead the development and review of the Authority’s strategic plan
o Identify procurement needs of the Department
o Mentor and coach Departmental staff
o Participate in various committees in the Authority
o Advise Management and Board on all legal matters affecting the Authority.
o Facilitate the holding of Board and Board Committee Meetings including collecting, organizing and distributing information, documents or board papers required for such meetings.
o Ensure Board Committees are properly constituted and provided with clear terms of reference.
o Prepare Annual Board work plan, Board calendar for meetings, take and maintain minutes and communicate board resolutions and action areas for management to attend to Board decisions and resolutions.
o Continually review developments in corporate governance, facilitate proper induction of Board members into their roles and advise and assist them with respect to their duties and responsibilities.
o Provide advice to the Board on legal and governance matters.
o Provide legal advice to the Authority and Investors in the EPZ programme and give due interpretation to the provisions of the EPZ Act and other applicable legislation.
o Ensure safe custody of the Authority Seal and other vital legal records and documents including Land Titles and lease agreements.
o Oversee the drawing, designing and implementation of legal agreements and contracts in liaison with relevant divisions/departments at the Authority.
o Oversee the preparation and processing of legal opinions, legal notices and licensing of EPZ Enterprises.
o Oversee research on emerging legal issues and advise the Authority accordingly.
o Ensure proper representation for the Authority in Court and Arbitration proceedings and liaise with outsourced external Lawyers.
o Ensure the Authority complies with relevant regulatory and legal requirements as stipulated in the EPZ Act and all other applicable legislation.
o Monitor the performance of the department including achievement of performance targets.
o Provide overall guidance, mentorship, motivation and supervision to staff in the department
o Master’s degree in Law or Social Sciences
o Bachelor’s degree in Law from a recognized institution of higher learning
o Postgraduate Diploma in Law
o Member of Law Society of Kenya with current practicing certificate
o Advocate of High Court of Kenya
o Registered Certified Public Secretary by ICPSK with current practicing certificate
o Leadership Course Lasting not less than four (4) weeks from a recognized Institution
o 5 Day Corporate Governance Course
o Certificate in computer proficiency from a recognized institution; and
o Meets the provision of Chapter Six of the Constitution.
o Have nine (9) years’ relevant experience with three (3) years’ experience as Assistant Manager, Legal Services or comparable position in the Public Service or reputable organization.
Minute writing skills
Attention to detail
Minimum basic salary Kshs 140,318.00 to Maximum basic salary Kshs 350,000.00
Total allowances 143,800.00
Successful candidate will enter a basic of Kshs 140,318.00.
Principal Supply Chain
Responsible for ensuring efficient and effective logistics and supply of procured goods to all the Authority’s departments, regions and branches.
o Source for goods through quotations or cash as per Public Procurement and Disposal Act and regulations.
o Ensure all quotations are registered in the quotation register.
o Ensure that LPOs and LSOs are promptly raised and progressed so that goods and services are delivered in time.
o Ensure that no orders are issued without the necessary documentation.
o Liaise with Stores to ensure that goods being delivered conform to the user specification.
o Maintain an updated list of suppliers;
o Carry out Market Surveys to ensure that the Authority obtains the best value for money;
o Ensure safe custody of all purchasing documents.
o Participate in quotation opening and evaluation committees.
o Keep custody of all contracts and ensuring follow up on deliveries.
o Provide Secretariat services to the Procurement Committee.
o Master’s in Procurement, Supplies, Logistics, Business Administration or Business Management, Strategic Management or any other relevant equivalent disciplines.
o Bachelors degree in Procurement, Supplies, Logistics, or have a Bachelors degree in Business Administration or Business Management, Commerce, Social Sciences Strategic Management or any other relevant equivalent disciplines and a post graduate diploma / Diploma in supply, procurement and logistics from a recognized institution/ Examination body.
o Management course lasting not less than 2 weeks
o Member to KISM
o Certificate in computer Proficiency
o Meets the provision of chapter six of the constitution
o Have experience of six (6) years with three (3) years served at the level of position of Senior Supply Chain Officer or comparable position in the Public Service or reputable organization.
o Proficient in current ICT skills
o Must be conversant with the Legal framework on records management.
o Ability to write complex reports
o Analytical skills
o Knowledge of PPAD Act.
o Organizational skills
o Communication skills
o Interpersonal skill
Minimum basic salary Kshs 73,136.00 to Maximum basic salary Kshs 154,500.00
Total allowances of Kshs 60,400.00
Successful candidate will enter a basic of kshs 73,136.00
Senior Investor Support Officer
Job holder assists in provision of investor support services and facilitation of operations of investors in order to enhance growth and expansion of the EPZ programme.
o Prepare monthly, quarterly and annual reports.
o Supervise and mentor and coach subordinate staff.
o Promote the business incubator project to potential investors;
o Liaise with key partner organizations on provision of business development services;
o Provide support services to investors within the project;
o Periodic appraisal of incubator projects performance;
o Facilitate investor migration from the incubator project;
o Handle investor queries.
o Monitors subordinates work performance
o Bachelors Degree in Business Management/Administration/Human Resources or related field from recognized Institution
o Proficiency in Tax/Import/Export/Immigration Documentation, Business Licences/Permit Procedures
o Supervisory Course from a recognized Institution
o IT Proficiency
o Member to a relevant professional body
o Meets the provision of chapter six of the constitution
o Have three (3) years’ experience as a Principal Investor Support Assistant or Investor Support Officer or comparable position in the Public Sector or reputable organization.
o Networking skills
o IT proficiency
o Report writing skills
o Public relations skills
o Interpersonal skills
o Communication skills
o Customer care
Minimum basic salary Kshs 43,302.00 to Maximum basic salary Kshs. 110,000.00
Total allowances 143,800
Successful candidate will enter a basic of Kshs 43,302.00.
How to Apply