Secretary Job in Kenya

Our client in the real estate industry is looking to recruit a Secretary to join their dedicated team.


Responsibilities
o    Typing and responding to emails and any enquiries and making use of email system (Outlook)
o    Company administration
o    Managing service providers (internet, office-cleaning etc.)
o    Co-coordinating car usage
o    Develop and implement simple office procedures
o    Creating and maintaining an orderly environment in the Head Office to facilitate productivity
o    Ability to multitask
o    Greet customers and direct them to the appropriate departments or individuals.
o    Maintain general company record systems and filing systems.
o    Organise, paperwork and scan it for digitalization
o    Keep and maintain office diary and follow appointments as diarized.
o    Arrange meeting room and conference facilities Schedule also attend meetings, create agendas and take minutes
o    Order and maintain stationery and equipment
o    Use content management system (CMS) to maintain and update website
o    Arrange in-house and external events.
o    Preparing completion documents for customers who have completed plot payment for the purposes of Title processing.
o    Alert customers when their documents are ready for collection
o    Present Titles and relevant documents to clients.
o    Send weekly messages to clients via advantas
o    Screen documents and set up conference calls and take messages
Qualifications
o    A distinction in Secretarial Studies (KNEC) certificate preferred.
o    Events organization skills/project management.
o    Minimum of 2 years’ clerical experience in a busy environment preferably in real estate.
o    Excellent organization and diarizing skills
o    Ability to write business letters and documentation in good business English.
o    Knowledge of specific software programs, including Word, Excel, Adobe Acrobat etc
o    Experience maintaining and prioritizing a manager’s calendar
o    Exceptional verbal communication skills

How to Apply
If qualified kindly send your CV to vacancies@jantakenya.com clearly indicating “Secretary” on the subject line

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