Our client in the real estate industry is looking to recruit a Secretary to join their dedicated team.
Key Responsibilities
·         Typing and responding to emails and any enquiries and making use of email system (Outlook)
·         Company administration
o Managing service providers (internet, office-cleaning etc.)
o Co-coordinating car usage
o Develop and implement simple office procedures
o Creating and maintaining an orderly environment in the Head Office to facilitate productivity
·         Ability to multitask
·         Greet customers and direct them to the appropriate departments or individuals.
·         Maintain general company record systems and filing systems.
·         Organise, paperwork and scan it for digitalization
·         Keep and maintain office diary and follow appointments as diarized.
·         Arrange meeting room and conference facilities Schedule also attend meetings, create agendas and take minutes
·         Order and maintain stationery and equipment
·         Use content management system (CMS) to maintain and update website
·         Arrange in-house and external events.
·         Preparing completion documents for customers who have completed plot payment for the purposes of Title processing.
·         Alert customers when their documents are ready for collection
·         Present Titles and relevant documents to clients.
·         Send weekly messages to clients via advantas
·         Screen documents and set up conference calls and take messages
Qualifications & Skills
·         A distinction in Secretarial Studies (KNEC) certificate preferred.
·         Events organization skills/project management.
·         Minimum of 2 years’ clerical experience in a busy environment preferably in real estate.
·         Excellent organization and diarizing skills
·         Ability to write business letters and documentation in good business English.
·         Knowledge of specific software programs, including Word, Excel, Adobe Acrobat etc
·         Experience maintaining and prioritizing a manager’s calendar
·         Exceptional verbal communication skills
If qualified kindly send your CV to vacancies@jantakenya.com clearly indicating “Secretary” on the subject line by 13th April 2019.

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