Administration Job in Nairobi

Administration Manager

Location: Ngong Road, Nairobi
Our client, a cloud-based merchant technology company, is recruiting for an Administration Manager to join their team..
Job summary: Ensure smooth running of the organization by managing office administration tasks, suppliers and customers
Duties & Responsibilities:
·         Manage internal suppliers which include rent, utilities, office consumables, professional services ( accounting, audit legal, insurance etc);
·         Work closely with all service providers for outsourced services;
·         Manage customer related supplies by managing Local and International Hardware and Software vendors to ensure optimum inventory levels are always maintained;
·         Manage customers by ensuring prompt collection of accounts receivables from new customers as well as renewals from existing customers;
·         Ensure Prompt delivery of hardware and liaise with deployment teams to ensure installations are done within stipulated SLA to minimise account receivable challenges;
·         Properly record all customer invoices and supplier bills for expenses in the company’s financial management system;
·         Manage and account for Petty Cash related expenses;
·         Assist in reconciling Directors advances for business related expenses;
·         Assist in Planning and execution of company events i.e team building,strategic planning retreats, in-house training sessions etc;
·         Maintain C level calendar, book appointments, and act as first point of contact for external customers;
·         Ensure proper coding of all company assets and maintain the register; keep track of all the office assets, allocate the assets to staff members and ensure asset allocation details are well maintained;
·         Ensure all company assets are included in the insurance cover;
·         Ensure that sellable inventory is secured
·         Develop, review, and improve administrative systems, policies, and procedures;
·         Submit bi-weekly collection reports to the management;
·         Perform any other duties as may be assigned from time to time.
Key Requirements & Competencies
·         Bachelor’s degree in Business Administration/Management, Communications or a related field;
·         3+ years of experience with at least 1 year in a supervisory role;
·         Positive attitude towards work;
·         Accountable and self-disciplined;
·         Experience using financial management systems such as Zoho books;
·         Able to thrive in an environment that values entrepreneurial ethic and transparency;
·         Strong problem solving, critical thinking, interpersonal, and verbal and written communication skills;
·         Ability to plan for and keep track of multiple projects and deadlines;
·         Excellent numerical and report writing skills.
Deadline: Interested parties should send their online applications on or before 3rd May 2019
Correspondence: Detailed CV to be submitted online at
Applications not meeting minimum requirements will not be considered.
Only shortlisted candidates will be contacted.

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