Secretary Job in Kenya

Executive Secretary

NKCC/HR.12/ES/22/02/2019
Purpose
Administration of the Managing Director & Chief Executive Officer’s Office
Responsibilities
·         Attending to all issues appertaining to the Managing Directors office and taking orders from him.
·         Managing and maintaining the Managing Directors schedules by highlighting activities, updating and managing his diary and keeping the Managing Director informed of the same.
·         Managing MD’s calendar requiring interaction with both internal and external executives to coordinate a variety of complex executive meetings and activities.
·         Performing standard office procedures such as appointments, processing mails, answering phone calls and ordering supplies.
·         Preparing reports, memos letters and other documents as requested by the Managing Director.
·         Reading and analyzing incoming memos submission and reports to determine their significance and plan their distribution.
·         Receiving visitors and determining whether they should be given access to the Managing Director.
·         Acting as a link between the Managing Director and Heads of departments
·         Ensuring mail is received, sorted and dispatched to the various offices on a daily basis.
·         Responding to visitors and callers promptly and courteously
·         Managing the senior management files in a private and confidential manner.
·         Ensuring all correspondence is prepared on a daily basis.
·         Ensuring filing of documents on a daily basis
·         Managing the Board of Directors in liaison with the Company Secretary
·         Any other duties as assigned by immediate supervisor
Qualifications
·         Bachelors’ Degree in Secretarial Studies / Business Administration or related field
·         Secretarial Studies
·         Diploma in Public Relations & Communication
·         Six (6) years’ experience in a similar position in a busy environment preferably a Government institution.
Skills
·         Excellent interpersonal and communication skills
·         Well-developed planning and organizing skills
·         Proficient with office computer applications
·         Time management skills and attention to detail
·         Demonstrated supervisory skills
·         Excellent shorthand skills and typing speed of 50w/m
How to Apply
If you meet the above requirements, please send HARD COPIES of your applications quoting the Name and Reference Number of position applied for on the covering letter and envelop, together with detailed Curriculum Vitae, indicating current salary, copies of certificates, testimonials and contacts of at least three references and daytime telephone contacts to:
The Chief Manager, Human Resource & Administration
New Kenya Co-operative Creameries Ltd.
P.O. Box 30131 – 00100
NAIROBI.
Please note that all applications SHOULD BE sent through the above address ONLY and NOT later than 8th March 2019 by 5 p.m.
‘New KCC is an equal opportunity Employer and persons with disability are encouraged to apply.”

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