NGO Jobs in Nairobi, Kenya - WSTF DANIDA

Royal Danish Embassy (DANIDA)

Recruitment of Programme Implementation Unit (PIU) for WSTF DANIDA Green Growth and Employment Programme (GGEP) / Water and Livelihood Programme (WLP)
Background
The Governments of Denmark and Kenya in 2015, signed a Development Engagement agreement for the Kenya Country Programme. This is a five-year programme that is being implemented by various actors including National Government line ministries and Agencies, and a few Non state Actors.
Each of the Implementing Organizations has signed Development Engagement Documents and Bilateral Agreements with the Embassy. Among such organizations is Water Sector Trust Fund (WSTF), which is a public institution, established under the Act of Parliament Water Act 2002 and currently operating under the revised Water Act 2016. The Mandate of WSTF is to ensure there is assured water resources availability, and accessibility of water and sanitation to the underserved areas of the country.
Under the DANIDA Green Growth and Employment Programme (GGEP) Development Engagement Document, WSTF at the end of 2017 received additional financing to facilitate improved access to water and sanitation for Refugees, host communities and other Vulnerable communities of Turkana West Sub county in Turkana County.
To achieve the objectives of the GGEP and its mandate, the Danish Embassy has agreed to support WSTF with a team of experts who will support them in implementation of the Green Growth and Employment Programme. The team of experts will comprise of Programme Coordinator, Programme Engineer, Social Scientist and a Procurement expert as per the below job descriptions
The recruited implementation team led by Programme coordinator will work under the Rural Investments Programme at WSTF and in close collaboration with other Danida Technical and Financial advisers, and reporting to WSTF Rural Investment Manager.
Applications are invited from suitably qualified candidates for the following listed vacancy:-
Job Title: Programme Coordinator – GGEP / WLP
Reporting to: WSTF, Rural Investments Manager
Duty station: Nairobi – WSTF Offices with frequent travel to the field
Contract Period: Fixed 24 months
Main purpose of the role
The position holder will support in the management and implementation of the Danida funded Green Growth and Employment Programme (GGEP) and Water and Livelihood Programme in WSTF.
The main roles will include support to planning, designing, implementation, reporting, monitoring and evaluation of the Programme in order to deliver the planned outputs, outcomes and impacts, while ensuring effective County Governments engagement, effective and efficient funds utilization, accurate accountability, timely completion and realization of value for money.
Duties & Responsibilities
·         In close collaboration with the WSTF relevant staff, coordinate and manage the implementation of the GGEP water and sanitation investments in the 8 GGEP ASAL counties
·         In close collaboration with WSTF Programme Team Leader, initiate the development of GGEP work plans, budgets, strategies and reports for management, Board and Danida
·         Execute the Programme activities based on WSTF procedures and in line with development partner agreement
·         Support the review and implementation of specific WSTF/County engagement strategies
·         Work with WSTF team and Counties to identify, appraise and finance implementation of various water supply, sanitation and water resource projects in the defined rural areas
·         Coordinate and facilitate various assessments, infrastructure surveys and design, evaluations, missions and audits relevant to the Programme Support in the coordination of technical and financial monitoring and evaluation of all Programme field activities,
·         Support in the management of all the documentation, contracts and disbursement of funds to projects under the assigned programmes,
·         Prepare project reports and in close collaboration with WSTF ensuring that the GGEP/WLP reports meet the donor expectations,
·         In close collaboration with WSTF Rural investment team, utilize Programme Management Information Systems and Standardized Manuals relevant to the Programme,
·         In charge of mentoring, performance management and supervision of assigned Programme Implementation Unit (PIU) staff including short term consultants under the GGEP and Water and Livelihood Programme,
·         Mentor and strengthen the team members on relevant Programme and project management skills, technical support in the area of Infrastructural design, Climate Change, Green Growth and Environmental Sustainability,
·         In close collaboration with WSTF Management team, support in review of grant management framework,
·         Perform any other duties as may be requested by the Manager Rural Investments and/or GGEP Team Leader from time to time.
Qualification & Experience
·         A Degree in Civil Engineering/ Building and Construction/ Water Engineering/ Environmental Engineering
·         Masters in a related field is an added advantage
·         Registered member of a professional body-Engineers Registration Board/Institute of Engineers of Kenya
·         Minimum Level of Experience: 10 years of experience with at least 5 in a supervisory role
·         Experience in grants management either in public sector or NGO organizations is required
·         Experience in surveying, designing and implementing surface water runoff infrastructures required
·         Experience in implementation of donor funded water and sanitation programmes
·         Experience working with issues within the humanitarian-development nexus is an added advantage
·         Experience using web based Programme Information management systems an added advantage
·         Experience working in ASAL and fragile areas an added advantage
Required Skills and Competencies
·         Strong Programme and grant management skills
·         People management skills
·         Decision making and negotiation skills
·         Written and oral communication skills
·         Analytical skills
·         Computer skills
·         WASH infrastructure design and implementation

Job Title: Programme Engineer – GGEP / WLP
Reporting to: GGEP/WLP, Programme Coordinator
Duty Station: Nairobi, WSTF Offices with frequent travel to the field
Contract Period: Fixed 24 Months
Main purpose of the role
The position will support the implementation of water investments under the Danida funded Green Growth and Employment Project and Water and Livelihoods Programme (WLP) Component implemented in the 8 GGEP Counties.
The main roles will include: review of water and sanitation infrastructural designs in the 8 Counties; supervision and support to the planning, implementation, reporting, monitoring and evaluation of the Programme, in order to meet the planned outputs, outcomes and impacts; ensuring effective County engagement, effective and efficient funds utilization, accurate accountability, timely completion of the projects and realization of value for money.
Duties & Responsibilities
·         Participate and support in development of departmental and programme designs, workplan and budgets,
·         Provide the required technical expertise in the area of Water, Sanitation and Water Resources Management critical to delivery of the GGEP/WLP objectives,
·         Support in the project proposal appraisal, preparation of financing contracts, and preparation of disbursements of funds to projects and activities,
·         Monitor the implementation of projects in liaison with all stakeholders including, WSTF, County Government and implementing agencies at County level to ensure compliance to technical, social, cultural sensitivities and financial standards,
·         Review of implementing agencies project reports, follow up on issues, providing responses to requests and queries,
·         Support in building capacities and sensitizing County technical teams and implementing agencies on Programme contractual obligations,
·         Support in preparation of activity budgets, work plans, strategies and reports to WSTF Programme management team and partners as maybe required,
·         Support in maintaining GGEP/WLP Programme database for the projects,
·         Support in knowledge transfer for the staff of implementing partner organizations,
·         Support in preparation and facilitation of missions, field visits, assessments, evaluations, audits, surveys, workshops and meetings.
·         Perform any other duties as may be assigned by the GGEP/WLP Programme Coordinator
Qualification & Experience
·         Bachelor’s degree in Water /Civil/Environmental Engineering,
·         Member of relevant Engineering professional body,
·         At least 8 years’ work experience in developing water and sanitation infrastructure ,
·         Experience in designing and implementing water and sanitation infrastructure including sand dams/water pans in ASALs is required,
·         Experience working with County Governments an added advantage,
·         Experience working in refugees/humanitarian programmes an added advantage.
Skills and Competencies
·         WASH Infrastructure designing and supervision skills
·         Project Management skills
·         Decision making and negotiation skills
·         Public relations and networking
·         Written and oral Communication skills
·         Integrated Water Resources Management
·         Analytical and Computer skills.

Job Title: Programme Social Scientist – GGEP / WLP
Reporting to: GGEP / WLP, Programme Coordinator
Duty Station: Turkana West, Kakuma
Contract Period: Fixed 24 Months
Main purpose of the role
The position is responsible for ensuring that communities of Turkana West are effectively engaged in the planning, implementation and subsequent management of water investments in the selected ASAL counties and particular in relation to host/refugee interactions.
The main roles include interaction with county governments and implementing agencies on issues of inclusion and access to resources for all communities and groups. The position requires extensive fieldwork and liaison with the County Resident Monitors (CRMs) and WSTF staff.
Duties and responsibilities
·         Assess issues of social organization among host communities and refugees and the humanitarian-development nexus, and develop a simple practical engagement strategy to guide implementation of the projects in Turkana West,
·         Support in mainstreaming cross-cutting issues including gender, disability and environmental protection at project designs and implementation stages,
·         Support staff capacity building, in technical matters such as water management, environmental, social cultural aspects, organizational management, monitoring and reporting,
·         Support in desk and field appraisals of proposals from rural communities and implementing agencies to facilitate investment decisions,
·         Undertake routine field monitoring of funded project in collaboration with implementing agencies,
·         Participate in the conduct of baseline survey, water point mapping, value for money and other studies in target county,
·         Reviewing progress reports from implementing partners and other entities and appropriately giving timely feedback,
·         Support in building the capacity and sensitization of County and other stakeholders particularly on host/refugee issues and interactions,
·         Assist in designing and facilitating implementation of host/refugee programmes and projects ensuring both equity and harmony,
·         Assist in preparation of budgets, work plans, strategies and reports for the Programme management,
·         Assist in the preparation and facilitation of technical evaluation missions.
Qualification & Experience
·         Bachelor’s degree in Social Sciences/Environmental studies/Water Resources Management,
·         Experience working in refugee/ humanitarian areas is required,
·         Experience working in conflict prone and ASAL areas is required,
·         Experience working with County and national Government on donor funded programmes is an added advantage
·         At least 5 years’ work experience in humanitarian and/or development programmes in similar position,
·         Ability to engage in fluent Kiswahili and local language an added advantage,
·         Experience with Environmental Assessments and audits is an added advantage.
Skills and Competencies
·         Social aspects of access to and management of local resources
·         Decision making and negotiation skills
·         Experience in disputes and conflict resolution
·         Public relations and networking
·         Written and oral communication skills
·         Project Management skills
·         Analytical and Computer skills.

Job Title: Procurement / Contracts Specialist – GGEP / WLP
Reporting to: GGEP/WLP, Programme Coordinator
Duty Station: Nairobi, WSTF Offices with frequent travel to the field
Contract Period: Temporary 9 Months
Main purpose of the role
The procurement specialist is responsible for ensuring proper procurement of materials, goods and services while working hand in hand with WSTF procurement head of procurement in ensuring alignment of the procurement plan and economies of scale when purchasing goods and service.
The position will assist WSTF in identifying, screening and improving procurement and contracting for project interventions funded through GGEP /WLP in general and more specifically on innovative implementation mechanisms and issues of project management, risks and their management and mitigation.
The position requires a thorough understanding of public procurement issues as they are applied in Kenya, including how these rules relate to calls for proposals and funding of NGOs and CBOs and elements identified in the grant application system prepared for WLP activities in Turkana.
Duties and responsibilities
Using GoK policies and guidelines in procurement and financial management;
·         Assist WSTF in the preparation of Procurement Plans,
·         Work with finance team throughout the procurement cycle to assist with forecasting and budgeting.
·         Responsible for evaluations, procurement, tender, disposal committees and capacity building of WSTF staff and WSPs on procurements related issues
·         Reviewing of bidding documents before they are issued to the bidders both manually and on web based application system,
·         Develop strategies, policies, procedures, and overall team to optimize value of the entire function in creating a world class supply chain management
·         Responsible for Preparation of consolidated procurement and disposal plans, reports and evidence.
·         Lead in the evaluation of bids and preparation of the winning bidder contract documents,
·         Ensure that there is compliance with the terms and conditions of the bidding documents and applicable procurement law/guidelines
·         Ensure that the evaluation criteria and other conditions set out in the tender document are adhered to in the entire evaluation and award process,
·         Contract negotiation to produce better savings and value for money
·         Ensure that the procurement methods and review thresholds are consistent with the provisions of the grant agreement,
·         Maintain positive working relationships with strategic suppliers to assure cost, quality, and delivery targets are met.
·         Ensure the thresholds of Government procurement processes under the Public Procurement and Asset Disposal Act, 2015 are followed,
·         Support a compliant grant management and support efficient contract implementation,
·         Support calls for proposals, for service delivery and project implementation
·         Review procurement documentation and processes pre and post procurement process,
·         Prepare management reports for each supported project.
Qualification & Experience
·         A minimum of a university degree in procurement/ supply chain management or any other relevant field with relevant professional qualifications in procurement
·         Member of relevant professional body e.g Kenya Institute of Supplies Management (KISM) or holder of Chartered Institute of Supply Chain certificate (CIPS)
·         Valid licensed Procurement Practitioner Certificate (KISM)
·         At least 10 years’ experience in public procurement
·         Experience of procurement and contract management with CBOs, NGOs, and Government
·         Previous experience in handling donor funded projects an added advantage
·         Knowledge and understanding principle and practices which govern international procurement, the contracting of consultant services, technical specifications and development of procurement policies.
·         Experience in the water and sanitation sectors in Kenya an added advantage
·         Experience of using ICT-based procurement and documentation systems in required
·         Verbal and written communication, analytical skills, negotiation, problem solving, facilitation, team work.
·         Knowledge in Microsoft office, SAP, ERP system
Required Qualifications
·         A university degree
·         Relevant work experience
·         Excellent command of English – both oral and written
·         Working knowledge of French language
·         IT proficiency and solid skills with regards to the Microsoft Office programme
·         Well organised with an eye for details
·         Responsible, flexible and loyal
·         Ability to work independently
·         Great interpersonal and intercultural skills and team player abilities
·         Ability to handle multiple tasks and work under time pressure
·         Willingness to take on a variety of tasks reflecting changing priorities of the Embassy
Desired Qualifications
·         Knowledge of Kiswahili and/or Somali is not a requirement, but will be considered an added advantage
Application and Recruitment Process
To apply for any of the above positions, send your application (Cover letter, Detailed CV with 2-3 referees to recruitment@dpckenya.com not later than Friday, 5th April 2019.
The email subject should be the specific Position Title as stated above.
Any application received after the deadline will not be considered.
Only shortlisted Candidates will be contacted.
The Embassy attaches great importance to equal opportunities for all and therefore welcomes applications from all qualified persons regardless of race, gender, religion, age or disability.
Any form of canvassing will lead to automatic disqualification.

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