Executive Assistant Job in Kenya

Location: Embakasi, Nairobi

Title: Executive Assistant
Reports to: Managing Director/ Chief Executive Officer (MD/CEO)
Role Purpose
·         To provide support to MD/CEO by providing executivelevel administrative support
·         Ensure the smooth running of the office, on a day-to-day basis
Responsibilities
Executive Assistant
·         Manage the MD/CEO calendar (planning and scheduling meetings, conferences, teleconferences, and travel)
·         Prepare meeting’s agenda and provide background information; Read documents, carry out research, compile and analyze relevant information; and draft letters, documents, presentations and other communications from the Managing Director in the appointments schedule Draft, take dictation, type correspondence and reports
·         Coordinate document movement from the MD/CEO’s Office to relevant parties for appropriate action, follow up, and report on progress
·         Maintain effective filing and record management system for MD/CEO’s Office and ensure safety security and confidentiality
·         Attend to internal and external visitors to the MD/CEO’s Office
·         Manage executive communication including taking calls, responding to emails and taking messages for the MD/CEO’s action
·         Liaise with management, staff, board members, customers, government departments, and stake holders for effective and efficient communication and operations.
·         Document & follow up on work required by the management team including updates & progress reports to facilitate business decisions.
Office Manager
·         Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
·         Optimizing administrative procedures (i.e. intra workstation communication, office supplies, office furniture, inventory control, transport logistics)
·         Manage Office Kitchen and Cleaning Services, including supervision of staff in said areas
·         Carry out workplace registration and licensing
Qualifications
·         Bachelor’s degree in Business Administration
·         A minimum of two (2) years of related work experience
·         Ability to design on administrative and clerical procedures and systems such as managing files and records, designing forms, and other office procedures
·         Must demonstrate commitment to operational effectiveness
·         Should have ability to solve problems by applying relevant business knowledge
·         Ability to carry out independent research and initiate official documents, reports, and presentations an added advantage
·         Must have commendable skills in written and oral communication
·         Must be able to work under pressure
·         Must have knowledge in use of MS office packages including advanced word, PowerPoint and excel
·         Results driven: Positive, energetic self-starter with a high level of personal drive and resilience
·         Well organized and flexible worker
How To Apply
If you meet the above requirements kindly forward applications to vacancies@jambojet.com for consideration, by March 4th, 2019.  Kindly site Ref. VAC04/02/19 as the email subject header.
PLEASE NOTE: Jambojet does not charge any fee at any stage of the recruitment process.  Applicants are advised not to remit any funds to anyone purporting to facilitate employment in Jambojet.

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