Cashier Job in Kenya - NGO

The role reports hierarchically to the proram Manager and technically to the Roving Finance Assistant -Kenya Mission.
Objective 1: Manage Base Petty Cash
·         Enter advance requests in the advance book;
·         Prepare petty cash Payments for the Base for Field administrators to approve
·         Receive and check the eligibility of invoices submitted for payment.
·         Enter purchase invoices in cash book excel to be imported to saga
·         Close the cash account every month: physical counting, printing of accounting documents, check supporting documents;
·         Consolidate Cash Forecast for the Base.
·         Pay salary advances
Objective 2: Cash & Bank Management
·         Organise and check the timely receipt of the bases’ monthly accounting
·         Check accounting document information, including consistency between vouches and cash books, physical counting and balances;
·         Check the bases’ electronic accounting consistency: accounting codes, project codes, budget lines, titles;
·         Check and ensure invoice eligibility;
·         Check accounting voucher submissions (translation, numbering, layout);
Objective 3: Review of documentation, filing & archiving
·         Review of all Finance documentation at the base to ensure completeness.
·         Double Filing and archiving at Base level per month per donor and filing of grants/ finance related documentation.
·         The above tasks are not limited and can be added to, modified or changed according to the changing needs of the department.
Internal & External relationships
·         Communicate and exchange of information other departments within the organization and field staff.
·         Work closely and in collaboration with the HOD- Finance and Exchange of information
·         HOD- Finance: hierarchical relationship – technical support – exchange of information
·         Logistics Officer: Payment of suppliers
·         Base Administrators: Payment of supplier, general finance support/ clarification
·         Suppliers : liaise with suppliers for any finance matters and payment
·         Auditors: Provision of documents for audit
Reporting Responsibilities
·         Cash and Bank Reconciliations
·         Cash Forecasts
·         Monthly Accountancy.
·         Undergraduate Degree in Business Management or its equivalent.
·         Any level of CPA will be an added advantage
·         Flexible and adaptable to changing work conditions.
·         Minimum one year of professional finance or accounting experience, preferably in an NGO
·         Knowledge of finance/accounting procedures.
·         Demonstrated planning and organizational skills as well as verbal and written communication
·         Proficiency in computer skills to include spread sheets, internet/e-mail, accounting package
·         Knowledge of techniques used in maintaining balancing and classing accounts in an accounting system
·         Ability to pay attention to detail
·         Self-starter with a strong desire to promote and implement continuous improvement endeavors
How to Apply
Applications, including CV with cover letter and 3 professional references to be sent via email to: not later than 21st February 2019 clearly mentioning the position on the subject line. e.g Cashier -AAHK Only Shortlisted candidates will be contacted for interviews.Female candidates are encouraged to apply.

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