NGO Jobs in Nairobi, Kenya - ICIPE


Supply Chain
Job purpose
The Regional Scholarship and Innovation Fund (RSIF – https://www.rsif-paset.org/) is one of the flagship programmes of the Partnership for Skills in Applied Sciences, Engineering and Technology (PASET), an initiative by African governments to address systemic gaps in skills and knowledge necessary for long-term, sustained economic growth in sub-Saharan Africa (SSA). PASET was launched in 2013 by the governments of Senegal, Ethiopia and Rwanda. The governments of Kenya and Ivory Coast have since joined the initiative, while several others have expressed commitment to enter the partnership.
With funding from African governments, the World Bank and the Korean government, RSIF aims to support PhD training, and research and innovation in various African universities selected as centres of excellence in fields identified by PASET as priority economic sectors for growth and development, including food security, ICT and materials science. A competitive grants scheme, RSIF has two components: (i) the general fund, which supports PhD training, research and innovation projects annually; and (ii) the permanent or endowment fund, whose return proceeds will become part of the general fund.
In July 2018, the International Centre of Insect Physiology and Ecology (www.icipe.org) was appointed the Regional Coordination Unit (RCU) of RSIF. The mandate of the RCU includes managing the two funds and supporting the capacity of the universities and partnering institutions to administer the PhD scholarships. The assignment also includes creating partnerships with governments, universities and national and international research organisations for research training, e.g. through sandwich training, to promote collaboration with and among the centres of excellence. As well, the RCU will help introduce more African governments and other potential strategic partners to PASET to fund and to ensure continued continent-wide support.
Reporting to the Procurement Manager, the position holder will support in the procurement of goods, works and services, and the disposal of assets of the RCU as per the icipe and World Bank procurement policies and procedures. The Supply Chain Officer will also on occasion be called upon to support and build the capacity of the collaborating programme partners in procurement practices.
Ref. No. NRS/302/122018
Responsibilities
The successful candidate is expected to:
·         Procure goods and services for the RCU in line with icipe and World Bank policies and ensure timeliness in the process;
·         Prepare procurement plans for the RCU and seek approval from the relevant authorities;
·         Prepare bid documents, advertise tenders, request quotations, organise relevant meetings (including prebid meetings, bid evaluation meetings, contracts, committee meetings), and prepare accurate and timely reports/minutes of the meetings;
·         Manage procurement logistics with partner institutions;
·         Document the receipt of goods and services, and ensure user acknowledgement of the goods and services;
·         Assess current RCU orders and forecast future demand, to provide adequate supplies;
·         Review all RCU invoices and secure an efficient billing process and timely payment of service providers and contractors;
·         Manage the disposal of goods when necessary;
·         Build the procurement capacity of partner institutions;
·         Facilitate the disposal of the RCU assets as per the icipe and World Bank procurement policies and procedures.
Requirements
·         Bachelor’s degree in a relevant field, including Logistics or Supply Chain Management, and Business Administration from a recognised university.
·         At least 7 years’ relevant experience, two of which should be in an international organisation working on procurement of goods and services.
Core competencies
Work skills
·         Able to manage overlapping projects, keep track of deadlines, and efficiently use time.
·         Strong analytical and problem-solving skills.
·         Ability to negotiate contracts.
Computer Skills
·         Computer skills, including Microsoft Office suite.
Other desirable attributes
·         Highly organised and meticulous.
·         Pays attention to detail.
·         Track record of impeccable integrity.
Reporting
This position reports to the Procurement Manager.
The selected candidate should be available to start as soon as possible.
How to Apply
Applications will be accepted up to 11th January 2019. Interested applicants should submit:
·         a confidential cover letter;
·         detailed CV with names and addresses of 3 referees (including e-mail addresses, fax numbers); And
·         a statement illustrating suitability against the listed qualifications/competencies/abilities, and skills.
Candidates are required to apply online through: http://recruit.icipe.org

Finance Officer
Ref. No. NRS/297/122018
Job purpose
The Regional Scholarship and Innovation Fund (RSIF – https://www.rsif-paset.org/) is one of the flagship programmes of the Partnership for Skills in Applied Sciences, Engineering and Technology (PASET), an initiative by African governments to address systemic gaps in skills and knowledge necessary for long-term, sustained economic growth in sub-Saharan Africa (SSA). PASET was launched in 2013 by the governments of Senegal, Ethiopia and Rwanda. The governments of Kenya and Ivory Coast have since joined the initiative, while several others have expressed commitment to enter the partnership.
With funding from African governments, the World Bank and the Korean government, RSIF aims to support PhD training, and research and innovation in various African universities selected as centres of excellence in fields identified by PASET as priority economic sectors for growth and development, including food security, ICT and materials science. A competitive grants scheme, RSIF has two components:
·         the general fund, which supports PhD training, research and innovation projects annually; and
·         the permanent or endowment fund, whose return proceeds will become part of the general fund.
In July 2018, the International Centre of Insect Physiology and Ecology (www.icipe.org) was appointed the Regional Coordination Unit (RCU) of RSIF. The mandate of the RCU includes managing the two funds and supporting the capacity of the universities and partnering institutions to administer the PhD scholarships. The assignment also includes creating partnerships with governments, universities and national and international research organisations for research training, e.g. through sandwich training, to promote collaboration with and among the centres of excellence. As well, the RCU will help introduce more African governments and other potential strategic partners to PASET to fund and to ensure continued continent-wide support.
Reporting to the RCU Financial Management Specialist, the position holder will provide support in financial management services to ensure financial probity.
Responsibilities
The successful candidate is expected to:
·         Support RCU grant management processes, to ensure adherence to financial policies and procedures of icipe;
·         Support in conducting capacity building activities in fund management, as may be necessary;
·         Maintain meticulous financial records;
·         Prepare accurate and timely financial reports;
·         Conduct routine financial operations, including management of financial data in the accounting system, budgeting, asset management, and cash flow management;
·         Initiate, process, and disburse funds on time;
·         Follow up to ensure timely and adequate financial reporting by grantees in the execution of project activities;
·         Support other Programme monitoring and evaluation activities, including programme budget variance analysis, periodic review and planning meetings, and budget revisions;
·         Support external Programme audits and implementation of audit recommendations;
·         Participate in resource mobilisation activities, including proposal development and budgeting.
Qualifications
·         Bachelor’s degree from a recognised university and CPA (K) or equivalent professional qualification.
·         At least 5 years relevant work experience with a reputable organization.
Core competencies
Work skills
·         Demonstrable experience of financial management.
·         Experience of financial management of donor-funded development programmes and results-based management processes is an added advantage.
·         Excellent record keeping.
Computer Skills
·         Computer data management skills.
Other desirable attributes
·         Result oriented with ability to work under pressure and independently to meet set goals.
·         Professionalism and integrity: Application of ethics, principles, standards and expertise in all areas of work.
·         Good team worker: Ability to relate with others in mutual support and respect towards common goals and shared vision.
·         Ability to work effectively within a diverse and multicultural environment.
·         Innovation and creativity: Ability to generate new ideas and ways of working, and continuously improves existing work processes, practices and concepts.
·         Willingness to travel.
·         Ability to communicate effectively.
Reporting
This position reports to the RCU Financial Management Specialist.
The selected candidate should be available to start as soon as possible.
How to Apply
Applications will be accepted up to 11th January 2019. Interested applicants should submit:
(a) a confidential cover letter;
(b) detailed CV with names and addresses of 3 referees (including e-mail addresses, fax numbers); and
(c) a statement illustrating suitability against the listed qualifications/competencies/abilities, and skills.
Candidates are required to apply online through: http://recruit.icipe.org

ICT Officer

Ref. No. IRS/301/122018
Job purpose
The Regional Scholarship and Innovation Fund (RSIF – https://www.rsif-paset.org/) is one of the flagship programmes of the Partnership for Skills in Applied Sciences, Engineering and Technology (PASET), an initiative by African governments to address systemic gaps in skills and knowledge necessary for long-term, sustained economic growth in sub-Saharan Africa (SSA). PASET was launched in 2013 by the governments of Senegal, Ethiopia and Rwanda. The governments of Kenya and Ivory Coast have since joined the initiative, while several others have expressed commitment to enter the partnership.
With funding from African governments, the World Bank and the Korean government, RSIF aims to support PhD training, and research and innovation in various African universities selected as centres of excellence in fields identified by PASET as priority economic sectors for growth and development, including food security.
ICT and materials science. A competitive grants scheme, RSIF has two components:
·         the general fund, which supports PhD training, research and innovation projects annually; and
·         the permanent or endowment fund, whose return proceeds will become part of the general fund.
In July 2018, the International Centre of Insect Physiology and Ecology (www.icipe.org) was appointed the Regional Coordination Unit (RCU) of RSIF. The mandate of the RCU includes managing the two funds and supporting the capacity of the universities and partnering institutions to administer the PhD scholarships. The assignment also includes creating partnerships with governments, universities and national and international research organisations for research training, e.g. through sandwich training, to promote collaboration with and among the centres of excellence. As well, the RCU will help introduce more African governments and other potential strategic partners to PASET to fund and to ensure continued continent-wide support.
Reporting to the RCU Manager, the ICT Specialist will manage the ICT system for the programme that will include systems within RCU and partner institutions. S/he will be responsible for providing support to the RCU, providing innovative insights into digital applications, and staying abreast of relevant upcoming technology trends across sectors.
Responsibilities
The successful candidate is expected to:
·         Develop an ICT strategy for the programme.
·         Design and implement ICT research, product development and innovation in support of key priority sectors of the programme.
·         Responsible for supporting digital efforts including emerging areas like artificial intelligence and big data analytics, internet of things and other internet applications.
·         Integrate ICT tools to increase access to and improve the quality of training programmes.
·         Develop ICT systems to facilitate management and reporting of Programme activities at the RCU and partner institutions.
·         Build ICT capacity of partner institutions. Conduct outreach to RCU’s internal and external clients.
·         Organizing and sharing digital knowledge and experience, contributing to the design of digital activities for RCU.
·         Advice on and assist in procurement of new RCU ICT systems and equipment.
·         Maintain currency of business systems, documentation, website and other information portals.
Qualifications
·         Masters degree in computer science, engineering or related field. PhD in the relevant field will be an added advantage.
·         At least 5 years’ experience working in relevant field.
Core competencies
·         ICT research and/or software development.
·         Design of knowledge management systems
·         Web design and development is an added advantage.
Reporting
This position reports to the RCU Manager.
The selected candidate should be available to start as soon as possible.
How To Apply
Applications will be accepted up to 25th January 2019. Interested applicants should submit:
(a) a confidential cover letter;
(b) detailed CV with names and addresses of 3 referees (including e-mail addresses, fax numbers); and
(c) a statement illustrating suitability against the listed qualifications/competencies/abilities, and skills.
Candidates are required to apply online through: http://recruit.icipe.org

Communications Officer

Ref. No. NRS/298/122018
Responsibilities
The successful candidate is expected to:
·         Develop and implement a communication and awareness strategy, in alignment with the mandate of the RCU, and the goals and objectives of RSIF and that of icipe;
·         Set up the channels and tools necessary for the implementation of the communication and outreach strategy, including digital platforms (such as a programme microsite, social media accounts and so on);
·         Support the creation of a brand identity for RSIF to guide all representations of the Programme;
·         Synthesise and translate programme information into targeted messages with definite calls-to-action, given the needs of various stakeholders and audiences;
·         Oversee the development of innovative, compelling and focused RSIF communication products, leading all editorial, design, videography and photography aspects, for outputs including news items, human interest features, case studies, newsletters, brochures, fact sheets and so on;
·         Ensure synergies between all communication products, tools and channels, and maintain efficient, proactive and timely dissemination of information actively and assertively seeking communication opportunities;
·         Support the conceptualisation and implementation of exciting and impactful events as part of RCU and RSIF outreach and awareness, making sure that they attract the active participation of key stakeholders. Make strategies on the involvement and visibility of RCU and RSIF in external regional and international events;
·         Manage all media aspects, including the building of a comprehensive media database, designing of effective strategies for continuous engagement, and media liaison (such as fielding enquiries and requests for interviews);
·         Collaborate with RCU team members to map stakeholders and audiences, create and manage a mailing database, and identify strategies for extensive and effective distribution of communications products, while facilitating multi-way communication with RCU;
·         Support internal and intra-agency communication by assisting in the preparation and dissemination of programme reports in a timely and effective manner, and effecting proper processes for sharing, documenting and archiving of materials;
·         Support capacity building of RCU team members to function as RSIF spokespersons, and to enhance their credibility and legitimacy as thought leaders of the broader RSIF and PASET goals;
·         In all cases, coordinate with the icipe Communications Unit to ensure adherence of the Centre’s set standards of editorial quality, content accuracy, messaging, timing and so on;
·         Work with the icipe Communications Unit and Social Science and Impact Assessment Unit to develop a framework to monitor and evaluate RCU’s communications activities and compile regular reports accordingly.
Qualifications
·         A relevant bachelor’s degree in science, social science, journalism, communications or other related fields.
·         At least eight years of experience in conducting communication function for an international organisation.
·         Qualifications in print and electronic media, development communication and information management are desirable.
Core competencies
·         Demonstrable experience in writing, editing, designing, web design management, blogging, use of Web 2.0, and social media tools.
·         Experience in supporting communications and media relations in a knowledge-intensive organisation.
·         Ability to read, understand and assimilate complex technical information to produce precise, well-written summaries for a wide range of readership.
·         Proficient in Microsoft Office packages.
·         Knowledge of and skills in desktop publishing, HTML, photography and photo editing.
·         Fluent English language skills, both written and spoken.
Other desirable attributes
·         Ability to work with multi-disciplinary groups.
·         Excellent organisational and documentation skills.
Reporting
This position reports to the RCU Manager.
The selected candidate should be available to start as soon as possible.
How To Apply
Applications will be accepted up to 11th January 2019. Interested applicants should submit:
(a) a confidential cover letter;
(b) detailed CV with names and addresses of 3 referees (including e-mail addresses, fax numbers); and (c) a statement illustrating suitability against the listed qualifications/competencies/abilities, and skills.
Candidates are required to apply online through: http://recruit.icipe.org

Legal Officer
Ref. No. IRS/300/122018
In July 2018, the International Centre of Insect Physiology and Ecology (www.icipe.org) was appointed the Regional Coordination Unit (RCU) of RSIF. The mandate of the RCU includes managing the two funds and supporting the capacity of the universities and partnering institutions to administer the PhD scholarships. The assignment also includes creating partnerships with governments, universities and national and international research organisations for research training, e.g. through sandwich training, to promote collaboration with and among the centres of excellence. As well, the RCU will help introduce more African governments and other potential strategic partners to PASET to fund and to ensure continued continent-wide support.
Reporting to the Chief Legal Officer, the Legal Officer will be responsible for the provision of practical and useful legal advice and services to the RCU, including but not limited to policy, contracts, and procurement and programme related legal matters.
Responsibilities
The successful candidate is expected to:
·         Provide legal advice to guide the decisions of the RCU, and protect the interests of the RSIF;
·         Ensure the RCU meets its legal obligations within its contractual agreements with the World Bank, donors, various governments and suppliers;
·         Ensure compliance with all necessary legal requirements in countries of operation;
·         Write, review, and edit reports, opinions, correspondence, contracts, and other legal documents. Review and guide the execution of partnerships, investments, and procurement agreements and other contracts relating to the work of RCU;
·         Direct legal intellectual property matters, and transactional and business issues involving technology and innovation. Build a legal Intellectual Property (IP) management capacity of partner institutions;
·         Negotiate agreements on the work of the RCU;
·         Conduct and coordinate research into a variety of legal issues;
·         Manage external legal experts and any litigation. Represent the RCU as appropriate in any legal proceedings, across various jurisdictions where problems may arise;
·         Keep abreast of developments in the legal field that could affect the RCU and prepare reports on relevant matters for consideration by the RCU management;
·         Anticipate and guard against legal risks facing the programme. Identify potential areas of compliance vulnerability and risk avoidance and mitigation; develop and implement corrective action plans for resolution of problematic issues, and provide general guidance on how to avoid similar situations in the future.
Qualifications
·         Be a qualified solicitor with an LLB degree and have a good standing as an advocate of a Higher Court.
·         5 years’ relevant work experience.
Core competencies
·         Considerable experience of legal work in a complex corporate setting.
·         Experience working in an in-house legal unit offering advice on compliance and regulatory requirements of multilateral and bilateral donors.
Other desirable attributes
·         Highly developed negotiating and interpersonal skills.
·         Excellent representation skills.
Reporting
This position reports to the Chief Legal Officer.
The selected candidate should be available to start as soon as possible.
How To Apply
Applications will be accepted up to 25th January 2019. Interested applicants should submit:
(a) a confidential cover letter;
(b) detailed CV with names and addresses of 3 referees (including e-mail addresses, fax numbers);
and
(c) a statement illustrating suitability against the listed qualifications/competencies/abilities, and skills.
Candidates are required to apply online through: http://recruit.icipe.org

Project Assistant
Ref. No. NRS/305/122018
Responsibilities
Programme Management
·         Maintains database of key contacts for the Programme.
·         Handles maintenance of office assets and keeps an inventory of equipment, vehicles and procured supplies.
·         Prepares and maintains lists of staff, visiting scientists, consultants and students in the Programme.
·         Creates and manages electronic and manual filing systems, and maintains and updates files and records, archiving and storage.
·         Responds to routine correspondence, and handles e-mail, telephone communication, requests, enquiries and other communication systems and processes to appropriate parties.
Proposal Development
·         Coordinates the planning and organising of internal and external meetings for proposal development and other events (e.g. folders and materials, registration forms, workshop programmes and name tags, follow up on payments and settlement of working advances, documentation and proceedings).
·         Responsible for making payment to the participants.
·         Maintains publications database.
Project Planning
·         Tracks the activities as per the project work plan.
·         Supports the collection of documents required in drafting partner and donor agreements.
·         Keeps electronic and manual records for project agreements and other project documents.
·         Participates in preparing the annual budget.
·         Participates in meetings and assists in preparation of minutes.
·         Tracks information and document flow between the project’s other units – e.g. the Legal and Communications Units.
Project Execution
·         Coordinates all project staff travel arrangements and logistical support in conjunction with the relevant units, including handling of travel requests and travel expense reports, accommodation and travel advances.
·         Coordinates the preparation of programmatic meeting materials.
·         Receives accounting reports from partners and reviews them before submitting to supervisors for approval and thereafter to finance for review. Once the reports are approved, in liaison with the supervisor, initiates the process of replenishing the collaborating/partnering countries’ imprests and/or installments as per the agreement.
·         Maintains various databases, e.g. funds transferred to partners for ease of follow-up and reference when processing the requisitions and payments.
·         Follows up on any financial issues within the Programme that need clarification.
·         Collates materials for project reports.
Project Closure
·         Coordinates the maintenance of documentation of all project assets and documents to facilitate project closure.
Qualifications
·         Diploma in Administration, Finance or a relevant field. A first degree will be an added advantage.
·         At least 3 years’ work experience in a business/project support role.
·         Project management training.
·         Experience working in an international organisation.
Core competencies
·         Effective administrative skills.
·         Effective communication and writing skills.
·         Finance or accounting knowledge is an added advantage.
Other desirable attributes
·         Experience in facilitating teamwork and collaboration across multiple functions.
Reporting
This position reports to the RCU Project Support Officer.
The selected candidate should be available to start as soon as possible.
How To Apply
Applications will be accepted up to 11th January 2019. Interested applicants should submit:
(a) a confidential cover letter;
(b) detailed CV with names and addresses of 3 referees (including e-mail addresses, fax numbers); and (c) a statement illustrating suitability against the listed qualifications/competencies/abilities, and skills.
Candidates are required to apply online through: http://recruit.icipe.org
icipe is an equal opportunity employer. It fosters a multicultural work environment that values gender equity, teamwork, and respect for diversity.

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