Administration Officer Job in Nairobi, Kenya

Administration Officer
Location: Nairobi, Kenya
Objectives: Responsible and accountable for all administration, procurement and safety & security matters at CBM Office in Nairobi.
Main Tasks
·         Document and maintain updated administrative processes and procedures; initiate and lead regular reviews to ensure clarity, effectiveness and efficiency;
·         Coordinate visa applications for visitors and expatriate co-workers;
·         Ensure office and property/facility management, including office cleanliness, organizing and overseeing maintenance and repair works on CBM premises or on CBM assets; facilitating and following up on Accessibility and Inclusion audits;
·         Ensure the timely development of annual work plans and budgets for the department;
·         Manage,prepare, circulate, file and archive all administrative and contractual documents in conformity with CBM procedures.
·         Supervise country office administrative staff;
·         Coordinate with relevant person’s full cycle of procurement processes as per CBM /applicable donor guide.
·         Safety and security focal point for the Nairobi office, ensure all staff and visitors comply with Safety and Security SOP in the country.
·         Inventory and Asset Management as per laid down procedures.
·         Ensure all CBM assets, equipment and vehicles are timely and adequately covered for risks through various applicable insurance products;
·         Model and promote CBM’s values, culture and inclusive practices and promote disability and gender equality with colleagues;
Education, Knowledge & Professional Experience
·         Bachelor’s Degree in /Business related field with a specialization/bias in Procurement;
·         CIPS qualification and KISM membership is an added advantage.
·         Driving proficiency will be an added advantage.
·         A minimum of 4-years of experience in a in a similar role ensuring effective operations in administration, systems and controls particularly with an international development organization
·         An effective team player who is able to work diplomatically and with sensitivity with individuals from a variety of cultures, professions and personal backgrounds.
·         Ability to prioritize work and meet deadlines.
·         Highly organized, flexible, self-directed and comfortable working in a fast-paced environment with changing priorities and under minimal supervision.
·         Ability to proactively anticipate any potential issues or risks for the office and submit appropriate recommendations to address them
·         High level of professionalism, maturity and integrity when dealing with sensitive information and issues
How to Apply:
Application Procedure:
Candidates with the required profile and proven experiences, who meet these qualifications, are invited to submit via e-mail, a meaningful letter of motivation, stating why he/she wishes to work for CBM, CV, three professional references and salary expectations to
Application deadline: 5 pm 7th February 2019
CBM encourages persons with disabilities who qualify to apply for this position.
Only short-listed candidates will be contacted.

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