Vacancies in PMC Estates, Kenya


PMC Ltd is seeking to employ a Receptionist to organize and coordinate administration duties and office procedures.
A successful receptionist should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.
Key Responsibilities:
·         Greet and welcome guests as soon as they arrive at the office
·         Direct visitors and customers to the appropriate person and office/department.
·         Answer, screen and forward incoming phone calls
·         Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
·         Provide basic and accurate information in-person and via phone/email
·         Receive, sort and distribute daily mail/deliveries
·         Maintain office security by following safety procedures and controlling access via the reception desk
·         Assist in ordering office supplies and keep inventory of stock
·         Update calendars and schedule meetings when required
·         Keep a track record of all office requirements
·         Create and update records and databases with clients
·         When need be follow up with clients and update them of project progress
·         Have the ability to recite, live and support the Vision, Mission and Core Values of the Company on a daily basis.
·         Adherence to the Company Dress Code by remaining smart and presentable
·         Perform other duties as may be required from time to time
Requirements:
·         Degree or diploma in Business Studies or Any relevant field; additional certification in Office Management is a plus
·         Proven work experience as a Receptionist/Office Administrator or similar role
·         Experience in taking minutes at Board level and in accordance with regulations on minutes
·         Proficiency in Microsoft Office Suite
·         Hands-on experience with office equipment (e.g. photocopiers, printers, etc.)
·         Professional attitude and appearance
·         Solid written and verbal communication skills
·         Ability to be resourceful and proactive when issues arise
·         Must be organized, accurate, thorough, and able to monitor work for quality
·         Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
·         Must be able to prioritize and plan work activities as to use time efficiently
·         Multitasking and time-management skills, with the ability to prioritize tasks
·         Excellent customer service attitude
·         Should be a person of high integrity and positive values
How to Apply
If you are up to the challenge, possess the required qualifications and experience; please send your application only quoting the job title on the email subject (Receptionist) to recruitment@pmcestates.co.ke with a well detailed CV, names & addresses of three referees.

Accounts Assistant
Job Description
The opening of the position of the Accounts Assistant is an opportunity for a highly talented, skilled and driven professional to join our team and help us build our brand.
The required person will assist in preparation of accounting documents, posting of transactions, and management of petty cash and preparation of reports.
The successful person will be reporting to the Head of Property Management.
Duties and Responsibilities:-
·         Prepare, verify and process invoices for sales or services rendered.
·         Checking incoming payments daily and making updates.
·         Check data accuracy in orders and invoices
·         Following up on outstanding customer outstanding balances.
·         Monitor and manage trade receivable ageing summary.
·         Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
·         Post customer payments by recording cash, checks, and credit card transactions and entering them into the general ledger or accounting software.
·         Customer Relations management.
·         Ensuring posting of receipts is done accurately and on a daily basis.
·         Create and update records and databases with clients’ payments and property data
·         Follow up with clients’ payments and update of progress
·         Perform any other duties as may be assigned from time to time.
Required Knowledge and Skills:-
·         At least CPA Section 4
·         A degree in Accounting or Finance will be an added advantage
·         2 years’ experience in a similar role
·         Experience in working with Accounting software i.e. QuickBooks, Sage Pastel
·         Experience with bookkeeping practices
·         Understanding of filing systems
·         Knowledge of accountant rules and legislation
·         Ability to detect inconsistencies,
·         Prioritization skills and ability to multitask
·         Strong administrative background
·         Attention to detail
·         Proactive and results oriented
·         Honesty and Accountability
·         Pleasant & Positive Attitude
·         Professionalism
·         Excellent communication skills; both written and oral
·         Proactive, confident, ambitious and focused
·         Team player
How to Apply
If you are up to the challenge, possess the required qualifications and experience; please send your application only quoting the job title on the email subject (Accounts/Administrative Assistant) to recruitment@pmcestates.co.ke with a well detailed CV, names & addresses of three referees.
Only shortlisted candidates shall be contacted.

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