Massive Recruitment by the Government of Kenya – KEMSA


Kenya Medical Supplies Authority (KEMSA) is a State Corporation established through an Act of Parliament, with the mandate to procure, warehouse and distribute drugs and medical supplies for prescribed public health programs, the national strategic stock reserve, prescribed essential health packages and national referral hospitals.
As a result of business growth and the need to enhance organizational efficiency for effective service delivery, we would like to fill the following position:
Sales & Marketing Officer – Supplementary Services Division (SSD)
Ref. SMO-SSD/HR/2018
Purpose Statement: The position holder will report to the Head / SSD and will be responsible for managing the sales and marketing function within a specified allocated region across Kenya; covering several SSD customers.
Principal Accountabilities
The position holder will be charged with the following responsibilities:
1.       To develop, implement and execute sales and marketing strategies within the allocated region / territory
2.      To ensure Sales targets are achieved
3.      To follow up on payments for sales already made (debt collection)
4.      To identify customer unmet needs.
5.      To conduct and obtain market intelligence on competitor products
6.      To relay relevant quality related information to the quality assurance department
7.      To analyze and evaluate results on a monthly and quarterly basis, and take the necessary corrective action in order to achieve desired sales
8.     To detail specialized products to medical professions
9.      To establish and maintain good relationships with the entire clientele.
10.  Conduct risk analysis, advise on key elements and mitigation measures within the function.
Qualifications, Knowledge & Experience:
Suitable candidates should possess the following:
1.       Bachelors’ Degree in Sciences from a recognized institution.
2.      Diploma in Sales and Marketing or equivalent from a recognized institution.
3.      Proficiency in use of MS Office applications and ERP platform.
4.      Two (2) years’ experience in pharmaceutical sales/marketing function.
5.      Demonstrable understanding of how the public health sector supply chain operates.
6.      Possess a clean, valid Driving Licence free from any endorsements.
Key Competencies:
1.       Excellent presentation and communication skills
2.      Team Management skills
Chapter Six  Requirements
Candidates will be required to satisfy the requirements of Chapter Six of the Constitution of Kenya 2010 which includes the following:
1.       Police Clearance Certificate from the Directorate of Criminal Investigations;
2.      Clearance Certificate from the Higher Education Loans Board;
3.      Tax Compliance Certificate from the Kenya Revenue Authority;
4.      Clearance from the Ethics and Anti-Corruption Commission; and
5.      Report from an Approved Credit Reference Bureau.

County Sales & Marketing Officer
Ref. CSMO/HR/2018
Purpose Statement: Reporting to the Regional Sales & Marketing Executive, the County Sales and Marketing Officer will be responsible for managing the sales and marketing function within specified / allocated Counties, where they will also be deployed. He/she will be responsible for ensuring that KEMSA’s client requirements and requests within the specified Counties are met and also market and sell commodities to these counties.
Principal Accountabilities
The position holder will be charged with the following responsibilities:
1.      To develop, implement and execute sales and marketing strategies within the County.
2.     To liaise with the respective County Administration and Health teams on medical supply matters to ensure continued supply of commodities.
3.     To follow up on payments for sales already made.
4.     To obtain and respond to feedback from Health Care personnel involved in drug management at County, Sub-County and Rural Health Facilities on product requirements / performances and service levels.
5.     To conduct and obtain market intelligence and penetration of new/emerging markets
6.     To relay relevant quality related information to QA Manager.
7.     To obtain monthly receipts, usage and stock holding for the health facilities.
8.     To analyze and evaluate results on a monthly and quarterly basis, and take the necessary corrective action in order to achieve desired profit levels
9.     To provide the relevant accurate input into the sales forecasting process to ensure optimal inventory availability at all times.
10. To ensure that the correct mix of stock is maintained at customer facilities to meet patient needs.
11.   To establish and maintain good relationships with the entire clientele
12. Conduct risk analysis, advise on key elements and mitigation measures within the function.
Qualifications, Knowledge & Experience:
Suitable candidates should possess the following:
1.      Bachelors’ Degree from a recognized institution.
2.     Diploma or equivalent qualifications in Sales and Marketing from a recognized institution.
3.     Proficiency in use of MS Office applications and ERP platform.
4.     Two (2) years’ experience in sales/marketing function.
5.     Demonstrable understanding of how the public health sector supply chain operates.
6.     Possess a clean, valid Driving License free from any endorsements.
Key Competencies:
1.      Excellent presentation and communication skills
2.     Team Management skills
Chapter Six  Requirements
Candidates will be required to satisfy the requirements of Chapter Six of the Constitution of Kenya 2010 which includes the following:
1.      Police Clearance Certificate from the Directorate of Criminal Investigations;
2.     Clearance Certificate from the Higher Education Loans Board;
3.     Tax Compliance Certificate from the Kenya Revenue Authority;
4.     Clearance from the Ethics and Anti-Corruption Commission; and
5.     Report from an Approved Credit Reference Bureau.

Quality Assurance Officer / Pharmacist
Ref. QAO/HR/2018
Purpose Statement: Reporting to Quality Assurance Manager, the Quality Assurance Officer will ensure that commodities meet the specified quality requirements during receipt and that quality and form are maintained during storage and distribution in line with medical supplies good practice.
Principal Accountabilities
1.      Implementation of Standard Operating Procedures and systems, record forms and other documentation related to all areas of procurement, inventory control, storage, security, drug information monitoring and evaluation.
2.     Maintain ISO 9001:2008 by coordinating both internal and external ISO audits
3.     Inspection of products prior to their receipt into KEMSA’s stores.
4.     Receive, Investigate and respond to customers’ complaints relating to poor quality products and manage recalls.
5.     Regular random sampling and quality checks on products supplied to KEMSA and distributed by KEMSA; analyze results from the quality checks and identify ways to ensure maintenance of high quality.
6.     Conduct supplier audits and post-distribution surveillance
7.     Implement safe disposal of expired and obsolete medical commodities
8.     Maintain the stock master file
9.     Monitoring QA aspects of warehousing practices for compliance with good warehousing practice.
10. Implementing recall procedures if necessary
11.   Carry out technical evaluation of bids
12. Review the quality of the results obtained from the Quality Control Lab.
13.  Conduct risk analysis, advise on key elements and mitigation measures within the function.
Qualifications, Knowledge & Experience:
1.      Possess of a Bachelor of Degree in Pharmacy from a university recognized in Kenya. Those with Master’s Degree in similar field will have added advantage.
2.     Must have six (6) years’ experience in a similar position, with 3 years at the level of Senior Pharmacist.
3.     Must have working knowledge of Good Manufacturing Practices (GMP) with good analytical, numerical and communication skills.
4.     Must be registered with the Pharmacy and Poisons Board.
5.     Must be a member of a professional body for Pharmacists in good standing.
Key Competencies:
1.      Excellent presentation and communication skills
2.     Team Management skills
Chapter Six  Requirements
Candidates will be required to satisfy the requirements of Chapter Six of the Constitution of Kenya 2010 which includes the following:
1.      Police Clearance Certificate from the Directorate of Criminal Investigations;
2.     Clearance Certificate from the Higher Education Loans Board;
3.     Tax Compliance Certificate from the Kenya Revenue Authority;
4.     Clearance from the Ethics and Anti-Corruption Commission; and
5.     Report from an Approved Credit Reference Bureau.

Warehouse Pharmacist
Ref. WHPH/HR/2018
Purpose Statement: Reporting to Warehousing Manager, the Warehousing Pharmacist will ensure that commodities meet the specified quality requirements during the entire supply chain process in line with good practice in the management of medical supplies.
Principal Accountabilities
1.      Ensuring that the medical commodities in the Warehouse are stored in line with Good Warehousing Practices (GWP).
2.     The Pharmacist will be directly responsible for the control and distribution of all stocks of drugs.
3.     Liaise with Quality Assurance department on any quality issues affecting commodities especially during receipt, storage and dispatch and along the supply chain.
4.     Review and monitor the efficacy of medical supplies during storage.
5.     Liaise and co-ordinate with Quality Assurance department on the release for storage the medical commodities held under quarantine.
6.     Monitor and report on temperature control of cold storage items.
7.     Ensure proper management of controlled and dangerous drugs in line with the existing regulations.
8.     Conduct risk analysis, advise on key elements and mitigation measures within the function.
Qualifications, Knowledge & Experience:
1.      Possess of a Bachelor of Degree in Pharmacy from a university recognized in Kenya. Those with Master’s Degree in similar field will have added advantage.
2.     Must have six (6) years’ experience in a similar position, with 3 years at the level of Senior Pharmacist.
3.     Must have working knowledge of Good Manufacturing Practices (GMP) with good analytical, numerical and communication skills.
4.     Must be registered with the Pharmacy and Poisons Board.
5.     Must be a member of a professional body for Pharmacists in good standing.
Key Competencies:
1.      Excellent presentation and communication skills
2.     Team Management skills
Chapter Six  Requirements
Candidates will be required to satisfy the requirements of Chapter Six of the Constitution of Kenya 2010 which includes the following:
1.      Police Clearance Certificate from the Directorate of Criminal Investigations;
2.     Clearance Certificate from the Higher Education Loans Board;
3.     Tax Compliance Certificate from the Kenya Revenue Authority;
4.     Clearance from the Ethics and Anti-Corruption Commission; and
5.     Report from an Approved Credit Reference Bureau.

Legal Officer 
Ref. LO/HR/2018
Purpose Statement: Reporting to the Corporation Secretary / Director Legal Services, the Legal Officer will be responsible for supporting the Department handle legal matters.
Principal Accountabilities
1.      Supporting the management of legal issues within the department.
2.     Liaise with the Director Legal Services on court matters.
3.     Support in co-ordinating contract management process.
4.     Liaise with external Advocates to follow up on matters affecting KEMSA.
5.     Support in following up court rulings, hearings etc.
6.     Attend courts as a follow up on matters affecting KEMSA.
7.     Ensuring the organization is complying with the relevant regulations and best practice in relation to risk management.
8.     Undertaking capacity building and awareness to the Board, and its Committees, Management and Staff on Enterprise Risk Management.
9.     Any other duties assigned.
Qualifications, Knowledge & Experience:
1.      Bachelors’ Degree in Law (LLB) from a recognized University.
2.     Postgraduate Diploma in Law/Legal Studies
3.     Three (3) years working experience,
4.     Be a registered member of Law Society of Kenya and in good standing.
5.     Must have ICT competency.
Personal Attributes:
1.      Must adhere to the LSK code of ethics i.e. integrity, objectivity, confidentiality and due competence / professionalism
2.     Team player and interpersonal skills
3.     Communication skills (both oral and written)
4.     Good planning, organization skills and analytical skills
Chapter Six  Requirements
Candidates will be required to satisfy the requirements of Chapter Six of the Constitution of Kenya 2010 which includes the following:
1.      Police Clearance Certificate from the Directorate of Criminal Investigations;
2.     Clearance Certificate from the Higher Education Loans Board;
3.     Tax Compliance Certificate from the Kenya Revenue Authority;
4.     Clearance from the Ethics and Anti-Corruption Commission; and
5.     Report from an Approved Credit Reference Bureau.

Records Management Officer
Ref. RMO/HR/2018
Purpose Statement: The Records Management Officer will manage the organization’s records in line with the requisite legal provisions, KEMSA requirements and the internationally recognized Records Management best practices as envisioned by the ISO:15489 standards.
Principal Accountabilities
The jobholder will have the following principal accountabilities:
1.      Ensuring complete and accurate records that demonstrate integrity and authenticity for purposes of supporting business and admissibility during audits.
2.     Assisting the organization by ensuring efficient contract administration between KEMSA and suppliers through sound records management and bring-ups.
3.     Ensuring safe custody of KEMSA records thus ensuring compliance security and reliability of records and information therein at all times.
4.     Digitization of records and establishing a functional Electronic Records Management System (ERMS).
5.     Conducting records inventory, retrieval and dissemination of information to action officers on a need-to-know basis
6.     Ensuring that the Records Management functionality adheres to KEMSA’s Records Management Policies, standards and is in accordance with all legal requirements as well as the international best practices.
7.     Assisting in the administrative duties of the Operations Directorate by conducting follow-ups on supplier queries complaints
8.     Managing all records for the downstream supply chain functions.
9.     Conduct risk analysis, advise on key elements and mitigation measures within the function.
Qualifications, Knowledge and Experience
1.      Bachelor’s Degree in Information Sciences, Archives or Records Management.
2.     Three (3) years’ experience in a busy records management function in public or private sector.
3.     Have professional qualifications from the Kenya Library Association or other recognized professional body.
4.     Must be a registered member of a professional body for Records Management in good standing.
5.     Excellent ICT skills to enable automation and sharing of information in a collaborative environment.
Key Competencies:
1.      Excellent presentation and communication skills.
2.     Team Management skills.
3.     Leadership skills
Chapter Six  Requirements
Candidates will be required to satisfy the requirements of Chapter Six of the Constitution of Kenya 2010 which includes the following:
1.      Police Clearance Certificate from the Directorate of Criminal Investigations;
2.     Clearance Certificate from the Higher Education Loans Board;
3.     Tax Compliance Certificate from the Kenya Revenue Authority;
4.     Clearance from the Ethics and Anti-Corruption Commission; and
5.     Report from an Approved Credit Reference Bureau.
How to Apply
Applications, quoting the job reference number, accompanied with a detailed curriculum vitae, copies of ID card, certificates and testimonials should be sent by post to the address below to be received not later than 2nd November, 2018
Chief Executive Officer,
Kenya Medical Supplies Authority,
13 Commercial Street,
Industrial Area,
P.O Box 47715-00100,
Nairobi.
Note that any form of direct or indirect canvassing will lead to automatic disqualification.
‘The Kenya Medical Supplies Authority is an Equal Opportunity Employer’.

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