Massive Recruitment by the Government of Kenya - ODPP (23 Vacancies)

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Prosecution Clerk
Basic Salary Scale: Kshs. 12,510 – Kshs. 16,080 p.m. DPP 14 (JG ‘F’)
Terms of Service: Permanent and Pensionable
Benefits
·         House Allowance: Kshs. 4,500 (Nairobi), Kshs. 3,730 (Mombasa, Kisumu, Nakuru, Nyeri, Eldoret, Thika, Kisii, Kitale,Malindi),Kshs. 3000 (Other Former Municipalities), Kshs. 2,700 (Other Areas)
·         Commuter Allowance: Kshs. 3,000 p.m.
·         Leave Allowance: Kshs. 4,000 p.a
·         Medical Insurance Cover: As covered by the Medical Insurance Cover for ODPP staff
·         Group Life Insurance Cover: As covered by Group Life Insurance Cover for ODPP staff
·         Car loan: Up to Ksh. 600,000
·         Mortgage Scheme: Up to Ksh. 4 Million

Requirements

For appointment to this grade a candidate must have:-
·         Kenya Certificate of Secondary Education (K.C.S.E) mean grade C (Plain) with at least a C (plain) in English and Kiswahili respectively, or its equivalent; and
·         A Certificate in Computer Applications from a recognised institution.
·         NOTE: Possession of Process Server Certificate will be an added advantage.
Core Skills/Competencies
In addition to the above requirements, an officer must have the following skills:-
·         Computer skills;
·         Knowledge of professional standards
·         Knowledge of relevant Legislation;
·         Organisational skills;
·         Interpersonal and Communication skills;
·         Time management skills; and
·         Problem solving skills.
Personal Qualities
In addition to the above requirements an officer must have the following qualities:-
·         Honesty and integrity;
·         Creativity and innovativeness;
·         Ability to work under pressure;
·         Ability to work well with teams;
·         Positive working attitude;
·         Ability to take instructions; and
·         Ability to work with minimum supervision

Responsibilities

This is the entry and training level to the this cadre. Specifically, duties and responsibilities will entail:-
·         Authorizing court process server to ensure timely delivery of court documents in readiness for court proceedings;
·         Compiling case returns in a timely manner to ensure delivery of service along set standards;
·         Compiling statistical data required to facilitate informed decisions on cases submitted;
·         Preparing of quarterly and annual report on the clerical services provided, to ensure challenges are identified and appropriate strategies implemented to address the challenges;
·         Maintaining court diary and departmental hearing diary to ensure efficiency and effectiveness in the management of court time, for enhanced service delivery;
·         Obtaining daily case list to assist in the preparation of plans for the management of cases to be presented before the court;
·         Obtaining court attendance schedules to ensure the prosecution counsel are well informed on their court schedules to ensure minimal disruptions to the prosecution plan;
·         Retrieving case files and authorities to ensure availability of information required for informed decisions on cases before the court to be made;
·         Filing court documents to ensure the documents are safe from wear, secure from unauthorised access, and to support ease in accessibility of the documents;
·         Preparing exhibits and commissioning documents to support the decisions of the court on the cases presented;
·         Servicing the documents issued by prosecution counsel in line with the court procedures to ensure the documents provide sufficient evidence in the delivery of justice;
·         Conducting service of other process sent from ODPP to court to provide a chance for the respondents to respond;

Office Assistant
Basic Salary Scale: Kshs. 12,380 – Kshs. 16,370 p.m.
Terms of Service: Permanent and Pensionable
Benefits
·         House Allowance: Kshs. 4,125 (Nairobi), Kshs.3,375 (Mombasa, Kisumu, Nakuru, Nyeri, Eldoret, Thika, Kisii, Kitale, Malindi), Kshs. 2,750 (Other Former Municipalities), Kshs. 2,375 (Other Areas)
·         Commuter Allowance: Kshs. 3,000 p.m.
·         Leave Allowance: Kshs. 4,000 p.a
·         Medical Insurance Cover: As covered by the Medical Insurance Cover for ODPP staff
·         Group Life Insurance Cover: As covered by the Group Life Insurance Cover for ODPP staff
·         Car loan: Up to Ksh. 600,000
·         Mortgage Scheme: Up to Ksh. 4 Million

Requirements

For appointment to this grade, a candidate must have:
·         Kenya Certificate of Education (KCE) Division IV or Kenya Certificate of Secondary Education (K.C.S.E) Mean Grade D (Plain).
Core Skills/Competecies
In addition to the above requirements, an officer must have the following skills:-
·         Communication skills;
·         Interpersonal skills; and
·         Organisational skills
Personal Qualities
In addition to the above requirements, an officer must have the following qualities:-
·         Honesty and integrity;
·         Results oriented;
·         Ability to take instructions;
·         Ability to work under pressure;
·         Creativity and innovativeness;
·         Ability to work with teams;
·         Ability to multi-task; and
·         Ability to care for resources.

Responsibilities

This is the entry point to the Office Assistants cadre. Specifically, duties and responsibilities entail:-
·         Cleaning the office in line with the set cleaning procedures and standards, to ensure compliance with the Occupational Safety and Health Act, and to enhance the attractiveness of the working environment;
·         Preparing and serving tea to staff in a timely manner and within the set hygiene and quality standards, to ensure staff are energised, and have convenience in the utilisation of time;
·         Arranging the office equipment and furniture to ensure the office is organised and that there is efficiency in the utilisation of space;
·         Dispatching mail within and outside the office, to ensure timely communication that enhances efficiency in the ODPP operations;
·         Performing general gardening including landscaping, lawn scarping, cutting grass, weeding and pruning to ensure the Office compound is neat; and
·         Maintaining general cleanliness around the office by collection and disposal of litter to ensure staff health and safety.

Records Management Officer II 
Grade: DPP 11/JG ‘J’
V/NO. 171/2018
3 Posts

Qualifications

For appointment to this grade, a candidate must have:-
·         A Bachelors Degree in Information Science/Records Management or 30 any relevant Social Sciences from a recognized institution; and
·         A Certificate in Computer Applications from a recognized institution.
OR
·         Served in the grade of Records management Officer III or in a comparable and relevant position in the Public Service for a minimum period of two (2) years;
·         A Diploma in Records/Information/library Science/Archives Management or equivalent qualifications from a recognized institution;
·         A Certificate in Computer Applications from a recognized institution; and
·         Demonstrated professional competence and achievement of performance targets and results as reflected in the performance appraisal.

Responsibilities

An Officer at this level will be responsible to Records Management Officer I for assigned records management function. Specifically, duties and responsibilities entail:-
·         Receiving and dispatching letters and files in a timely manner and in line with the records management policies and procedures, to ensure timely communication that enhances service delivery by ODPP;
·         Receiving, marking, and filing letters that have been actioned by officers, to ensure the letters are securely stored and easy to trace and retrieve when required;
·         Maintaining file movement registers to ensure the files can be traced when required, and to enhance the security and confidentiality of documents;
·         Maintaining security and safety of records in the registry to minimise wear and tear of stored documents, and to protect the ODPP information that can expose risks to ODPP if accessed by unauthorised persons;
·         Maintaining proper records of inventory to facilitate ease in retrieval of records when required;
·         Implementing the set quality standards in records management to enhance efficiency and effectiveness in the delivery of service; and
·         Supervising the Records Management Officer III to ensure high motivation and performance, and to assist in the development of the Officer in line with the needs of ODPP.

Personal Secretary II
Grade: DPP 11/JG ‘J’
V/NO. 169/2018
9 posts

Qualifications

For appointment to this grade an officer must have:-
·         Served in the grade of Personal Secretary III, DPP 12 or in a comparable and relevant position in the Public or Private sector for a minimum period of Two (2) years;
·         The following qualifications from the Kenya National Examinations Council or equivalent qualifications from a recognized institution:
1.      Typewriting III (minimum 50 w.p.m)/Computerized Document Processing III)
Shorthand III (100 w.p.m);
Secretarial Duties II;
Office Management III/Office Administration and Management III;
Business English III/Communications II;
Commerce II;
·         A Certificate in Computer Applications from a recognized institution (Ms word, windows, Ms excel, Ms Access and Internet);
·         Demonstrated merit and ability as reflected in the work performance and results.

Responsibilities

This position is critical in providing work surroundings that is conducive to office visitors, facilitating work of the office one is assigned to, and giving professional support to Secretarial Staff at lower levels in handling unprecedented office matters. Specifically duties and responsibilities will entail;
·         Monitoring the usage of resources in the office for proper utilization of resources to ensure cost effectiveness;
·         Ensuring smooth communication and coordination of activities within the ODPP and with stakeholders to ensure a strong positive image;
·         Supervising junior staff to ensure smooth flow of work within the ODPP;
·         Safeguarding the image of the ODPP through provision of high quality customer service;
·         Drafting letters as instructed to ensure timely communication by the supervisor as required in the delivery of service;
·         Dispatching letters and documents as required in a timely manner, to support the operations of the division;
·         Preparing documents as requested to ensure optimal time utilisation by the
ODPP staff in the delivery of service;
·         Filing documents for the assigned divisions to ensure the security, safety from tear, and accessibility of the documents when required;
·         Binding documents as requested to ensure the documents are easy to use and store, and enhance the image of ODPP;
·         Organizing meetings and availing required documents as requested to ensure the meetings happen in a timely manner and that they are fruitful;
·         Requisitioning of office stationery to ensure the assigned divisions are supported in the delivery of service, receive the stationery, and manage the storage to ensure proper utilisation of ODPP resources;
·         Receiving calls to the assigned divisions to ensure timely communication of information that is critical in the delivery of service 35
·         Receiving and directing telephone and fax messages for the office in a timely manner, to ensure the office is equipped with the information necessary for the delivery of service;
·         Attending to visitors and clients in line with the set protocol, to ensure the office presents a positive image of ODPP;
·         Establishing and maintaining effective communication strategies for the office to enhance the speed and quality of information flow between the office and other ODPP offices;
·         Maintaining inventory of office supplies to support cost management for the office;
·         Coordinating and arranging for meetings, workshop and conferences to preparedness for the meetings;
·         Managing both incoming and outgoing files and mail to ensure information is communicated in a timely manner, and to track the movement of documents that is critical in the management of the security of information;
·         Managing the delivery of files and mail to the relevant staff in line with the ODPP policies and procedures, to ensure the document movement is easy to track and to enhance information confidentiality;
·         Managing the cleanliness of the office to facilitate conducive working environment and to enhance the image of ODPP;
·         Managing office machines for functional and minimal disruptions to the operations of the office; and
Responding to routine correspondence.
How to Apply
Interested and qualified candidates are invited to make their applications by completing ONE application form ODPP 1. The form may be downloaded from the ODPP’s Website www.odpp.go.ke or picked from Nairobi Headquarters and County Offices.
The candidates should attach COPIES of the following documents to their application form:
·         National Identity Card
·         Academic and Professional Certificates and Transcripts
·         Any supporting documents and testimonials
·         Letter of appointment to their current substantive post
·         Letter of appointment to their previous post
·         Detailed Curriculum Vitae and
Clearance certificate from the following bodies :-
·         Law Society of Kenya for Lawyers
·         Higher Education Loans Board
·         Kenya Revenue Authority
·         Criminal Investigation Department
·         Ethics and Anti-Corruption Commission
·         Any other Professional bodies to which the candidate is a member
Only shortlisted candidates will be contacted.
Shortlisted candidates shall be required to produce ORIGINALS of their National Identity Card, academic and professional certificates, original transcripts and testimonials, letters of appointment to their current substantive posts and previous post, detailed curriculum vitae and clearance certificates during the interviews.
Completed application forms should be sent to:
The Secretary
Advisory Board
Office of the Director of Public Prosecutions
NSSF Building 19th Floor, Block ‘A’
P.O. Box 30701 – 00100
NAIROBI
So as to reach the Office of the Director of Public Prosecutions on or before 28th Sept, 2018. Women, persons with disability and those from marginalized Communities are encouraged to apply.
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