6 NGO Jobs in Kenya - Plan International

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
Proposal Writer & Fundraising Coordinator 
Location: Nairobi
Type of Role: Fixed Term
Reports to: Business Development Manager
Closing Date: 9th November, 2018
Dimensions of the Role
Working closely with resource mobilization teams including; Technical Advisors from Country Office and staff from the field, field offices and National Offices:  the position holder will play a pivotal support role to ensure competent writing of concepts, proposals, capacity statements, and other write ups as required for fund development; scope for and evaluate new opportunities including calls for proposals and Expression of Interest, reporting on current and potential opportunities in Pipeline Tracking Tool  (GPMT).


Proposal Writing:
·         Reviews and Analyses the requirements of Requests for Proposals (RFPs), Requests for Proposals (RFPs), Requests for Expressions of Interest (EOI) and other solicitation documents and proposes the way forward on go or no-go
·         Leads the programme teams to and technical leads to Plan and develop unsolicited proposals and responses to RFPs, RFQs and EOIs including researching, writing, editing and design of final product;
·         Writes and edits proposals for readability, consistency and appropriate tone describing Plan Kenya capabilities, management approach and/or past performance;
·         Collaborates with technical Advisors, Program Managers, and other technical teams to develop and write technical and management content for responses in line with proposal requests;
·         Edits and proofreads proposal and other related materials to ensure accuracy, clarity, readability, consistency with Plan’s guidelines and standards for business development;
·         Formats proposal  documents to meet Plan Global standards and guidelines.
Management of Proposal Process:
·         Meet proposal deadlines by establishing priorities and target dates for information gathering, writing, review, and approval;
·         Maintains database system and filing system (electronic and paper-based) for proposal tracking of wins/losses, type, including RFP’s, proposal submissions and presentations
·         Develops proposal by assembling information including project nature, objectives/ outcomes/ deliverables, implementation, methods, timetable, staffing, budget, standards of performance, and evaluation; writing, revising, and editing drafts including executive summaries, conclusions, and organization credentials.
·         Maintains up-to-date files to supplement proposal writing process (staff CVs, project descriptions, capacity statements, Theory of Change strategies for Plan’s Areas of distinctiveness, donor trends, potential partners, etc);
·         Follows up on unsuccessful proposals to develop recommendations for improving success rate;
·         Performs other duties as assigned
Fund Raising:
·         Research, and identify potential funding opportunities with trusts, foundations, institutional funders, governments and, corporates and private donors.
·         Assists on special projects in the Business Development department and fund raising
·         Maintain and update database of fundraising pipeline in the grant management tracking tool (GPMT)
Key Relationships
Excellent working relationships will need to be built with the Director of Programmes and the team of technical advisors, Area Managers, Program Managers, and other members of the country management team and other relevant units within Plan International Kenya, National Organization counterparts. The post holder will also be required to work closely with the grants department.


·         First Degree in a relevant discipline. Master’s degree an added advantage, or equivalent practical experience in related field or at least five years’ work experience in writing environment
·         Demonstrable experience developing new business in resource mobilization and working with multi and bilateral donor funded grants/contracts and other fund sources.
·         Understanding of multiple donor policies and procedures particularly ECHO, OFDA, Start Network, Global Affairs Canada, SIDA, DFID, USAID, EC and UN Agencies
·         Experience editing professional and business writing with high level of proficiency in MS Office applications
·         advanced skills in writing and editing
·         Strong organizational skills that demonstrates a high level of accuracy and attention to detail;
·         Ability to work collegially under strict deadlines pressure and handle multiple work assignments;
·         Some broader communications experience/knowledge beyond proposal writing is desired;
·         Ability to learn quickly, demonstrate critical thinking and make situation-appropriate decisions using sound judgment;
·         Outstanding interpersonal and communication skills;
·         Experience working in a high-paced environment; and
·         Time management and organizational skills
·         Proficient computer skills and use of relevant software and other applications (e.g. word processing, spreadsheet, database, internet).
Skills Specific to the Post
·         Strong writing and reporting writing skills
·         Competent research and analytical skills
·         Conceptual skills
·         Good Interpersonal / Communication skills
·         Results orientated
·         Good Leadership skills
·         Proven team and coordination skills Motivation and Innovation
Believe in the potential of all people to succeed if given the right support and willingness to multi-task.  Ability to perform under stress,  innovative, build relationships,  coach and mentor, facilitate change, develop teams, initiate action, strategic decision making, planning and organizing.  Lead through vision and mission and a personal commitment to children’s development and protection.
How to Apply

Project Assistant – CSO & PASAP 
Location: Nairobi
Type of Role: Fixed Term
Closing Date: 9th November, 2018


The incumbent will report to the Regional Civil Society Strengthening (CSS) Advisor.
·         The position will Assist and support with Project partner reporting ensuring quality reporting and implementation of the Regional projects; in line with relevant components of Plan Internationals Policy for Program Quality (PQP), program plans and donor requirements.
·         The position will develop and manage project related meeting schedules and record keeping ensuring documentation and implementation of key decisions between Plan RESA and Project partners.
·         The position will be in charge of project related internal and external communication maintaining close communication with the project partners, Plan RESA regional Office, country offices and relevant external audiences.
·         The position will support project management, including review of and compilation of partner proposals and implementation reports, Plan internal project management systems updates, project record keeping among other project management tasks.
·         The position will be in charge of project administration.
·         Partner reporting processing: Receiving, reviewing and consolidation of all narrative and financial partners’ reports. The Program Assistant will be supported by the CSS Advisor and Finance on programmatic and financial components respectively.
·         Provide an external audience packaging for partner reports as part of the Regional Office, project activities and partner profiling.
·         Partner proposal review: Supporting, guiding and assisting partners in development and consolidation of the partner proposals for both projects for the upcoming Framework funding opportunity.
·         SAP online support and regular project maintenance to align project implementation to SAP system alignment.
·         Conduct regular partner site visits: These are informal visits with the partners that seek to deepen the partnership relationship and identify and offer support for any emerging challenges, programmatic, financial, institutional or any other.
·         Support communication with partners and RESA, PAO, and Plan International.
·         Contract management support: FAD drafting, review and amendments to align agreement to Partner agreements and FADS.
·         Partner activity briefs: Attending, preparing and packaging partner briefs for dissemination within Plan and with outside audiences.
·         Keep updated about the project development and perform necessary communication with partners and other stakeholder to follow up on deadline, project changes and key timelines/Schedules.
·         Plan for, manage and schedule project management and other meetings, communicate schedules, capture proceedings, action points and reports on the same.
·         Keep record of projects including events; manage project files and or any other relevant project documents and records.
·         Partner support including workshop planning and logistics on a needs basis.
·         Support in Monitoring, evaluation learning and reporting (MERL); collect and collate project specific data and compile reports while drawing out learnings to improve project design, implementation and learning.
·         Support response to routine donor request for information and related liaison duties, including compliance issues as may be required from time to time.
·         Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.


·         Minimum Bachelors in social or political sciences or any other relevant degree.
·         Knowledge and professional experience in the area of project management especially those around civil society strengthening, child rights and child / youth governance and participation.
·         Demonstrated technical experience Monitoring Evaluation, reporting and Learning (MERL)
·         Knowledge pf results-based project management or logical framework, or rights-based programing.
·         Demonstrated facilitation and training experience.
·         Prior experience with SAP financial system.
·         Listening, communications and negotiation between organisations and among different stakeholders at all moments when developing, nurturing and ending a partnership
·         Good communication skills, including virtually, across different cultures and across generations.
·         Able to learn quickly and adaptive to new and different perspectives
·         Influencing, representational and advocacy skills
·         Strong analytical and writing skills.
·         Excellent command of English, both spoken and written.
·         Promotes and facilitates teamwork, provides vision and leadership in an inclusive manner
·         Flexible and adaptive.
·         Culturally sensitive, gender-sensitive and inclusive
·         Assumes responsibility for actions and results.
·         Innovative and pro-actively takes the initiative to identify new opportunities
·         Engaged in child and youth safeguarding policy respect and it’s code of conduct
How to Apply

Chief of Party – Nilinde Project 
Location: Nairobi
Type of Role: Fixed Term
Reports to: Country Director
Grade: F
Closing Date: 9th November, 2018
Dimensions of the Role
The COP will serve as the key liaison with USAID, the Government of Kenya, and implementing partners, and partners involved with the programme. Primary responsibilities include providing overall leadership, management, and general technical direction of the programme, assuring an integrated vision among different components and actors, and ensuring programme performance, achievement of programme requirements and adherence to donor regulations and reporting. S/he will be required to work with various stakeholders, including high level government and USAID officials.
The Chief of Party will work with the existing Plan Kenya office and report to the Country Director.  S/he will work closely with the Program Team at the US National Office.
Candidates for this position should be senior level professionals with a proven track record of having managed and successfully implemented community based Health & HIV and/or Child Protection programs.


·         Provide overall technical and managerial oversight and leadership for the project, including provision of guidance that responds to promising practices and new approaches;
·         Serve as the primary liaison for USAID and key government counterparts;
·         Ensure efficient management of financial resources, including the review and approval of program budgets and monitoring expenditures;
·         Identify risks and issues related to program implementation in a timely manner and suggest appropriate program adjustments,
·         Provide oversight for field operations, administration, logistics and procurement;
·         Oversee management, delivery, and monitoring of sub-grants;
·         Supervise program monitoring, evaluation, and reporting and ensure quality control and timeliness of all deliverables as required by the grant and donors;
·         Assure full compliance with all USAID, Plan, and other fiduciary regulations;
·         Serve as a principal liaison with Government of Kenya, USAID, project partners and stakeholders, and other donors to ensure effective program implementation and to build lasting relationships.
Dealing with Problems:
The position will require regular and structured analysis to identify any emerging issues as well as identify any potential strategic risks. The position holder should hence be able to manage any emerging issues, anticipate risks within the area of business.
Communications and Working Relationships:
The position requires day-to-day communication and good working relationships with USAID Kenya, Government of Kenya agencies at multiple levels, civil society partners and Plan International Kenya and USA.


·         Minimum of a Master’s Degree in social sciences, public health, management, business administration, or a related field;
·         At least seven years’ experience in managing complex orphans and other vulnerable children (OVC) programs, social services programs, and/or public health programs of similar scope and size;
·         At least seven years demonstrated state-of-the-art experience as senior staff in at least three of the following areas: child protection, economic strengthening, social protection, education, health and nutrition including HIV/AIDS care and support; social service systems strengthening; quality improvement/quality assurance; M&E; and operations research;
·         Demonstrated knowledge about gender and development, and demonstrated experience and proficiency in managing programs that mainstream gender;
·         At least five years international experience in development, managing, overseeing, or evaluating comprehensive social services programs of similar size and complexity;
·         At least five years demonstrated skills and experience in partnership building, especially with the GOK, donors, private sector, NGO and local community organizations;
·         At least seven years of experience in program management and administration, financial management, award cooperative agreement compliance, sub award management, and tracking project performance and costs;
·         Professional level of oral and written fluency in English language; working knowledge of Swahili would be an added advantage;
·         Strong management and communication skills, strategic vision, leadership qualities, professional reputation, ability to create synergies where applicable, interpersonal skills, and written and oral presentation skills to fulfil the diverse technical and managerial requirements of the project description;
·         Significant experience managing large-scale, multi-year US government-funded child centred and community based program for an international NGO would be an added advantage;
·         Demonstrated knowledge of USAID project management including USAID rules and regulation and reporting requirements.
·         Demonstrated ability to implement projects with rigorous timelines and deliverables and to track program quality through donor approved monitoring and evaluation systems;
·         Experience working and collaborating with diverse sets of stakeholders, such as local NGOs, government officials, donor representatives, local and international staff;
·         Ability to respond on short notice and plan and execute several activities at once;
·         Ability to work under pressure, as part of a team or independently, and meet deadlines consistently;
·         Proven experience hiring, training, and supervising teams of international and local staff.
·         Proven leadership, inter-personal and cross-cultural skills, and ability to build and motivate diverse teams;
·         Excellent English oral and written communication skills; knowledge of Swahili preferred;
·         Proficiency in Microsoft Office suite, including Word, Excel and Outlook.
How to Apply

Finance & Grants Manager – Nilinde Project
Location: Nairobi
Type of Role: Fixed Term
Reports to: Head of Operations
Grade: E
Closing Date: 9th November 2018
Dimensions of the Role
The Finance & Grants Manager contributes to the success of the Nilinde Project by effectively managing all financial and grants support services for the USAID funded Nilinde project. S/he will provide leadership and direction and day to day management to the finance and grants team and will be responsible for overseeing all aspects of financial management, including financial systems implementation, budgeting, expenditure tracking, and financial reporting and accounting for the prime award as well as sub-awards.
S/he will be a strategic thought-partner; a hands-on and participative manager who will lead and develop an internal team to support the following areas: finance, planning and budgeting, human resources, administration, and IT.
S/he will play a critical role in ensuring transparency, accountability, effective grant management and compliance in all aspects of the Nilinde Project. S/he will uphold Plan’s Core Values, promote mission and vision, programme principals (transparency, gender equity and diversity) and ensure modelling of Plan’s values among staff.
S/he will be based at the Nilinde Nairobi Office with occasional travel to the Coast region, and will report directly to the Chief of Party.


·         Oversee and lead annual budgeting and planning process for the project in partnership with the Chief of Party;
·         Ensure adequate cash flow for all on-going project operations;
·         Administer and review all financial plans and budgets; monitor progress and changes – with timely updates to the senior leadership;
·         Implement robust contracts and financial management/reporting systems that comply with organizational policies, procedures, and accounting principles, and donor regulations.
·         Responsible for the preparation of all donor and organizational financial reports in an accurate and timely manner;
·         Ensure project expenses are reasonable, allocable, and prudent and spent in accordance with the donor’s rules and regulations;
·         Work closely with project department leads to ensure that all project budget monitoring, payments and booking of expenses by providing monthly budget versus actual reports to budget holders;
·         Manage and mentor finance and administrative staff, ensuring that functions are performed timely and accurately;
·         Review financial controls and liaise with relevant country office leads to update policies and procedures;
·         Effectively identify and manage all financial, grants management, sub-grant awards and operational risks;
·         Prepare and coordinate for donor audits and statutory internal Plan led global assurance audits;
·         Ensure strong working relationships between the field offices and program teams and ensure strong working relationships with USNO, compliance and project backstops.
·         Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Key Relationships
The post holder will be required to initiate, develop and maintain a range of working relationships, including with donors, implementing partners and other development organizations. Effective working relationships with other Plan staff and departments are also critical for this position.


·         A post-graduate degree in Business, Accounting, Finance or related field relevant to the position requirements;
·         CPA (K) or other professional qualification in accounting is an added advantage;
·         At least eight years of experience in financial management for large complex projects, of which at least five years were working in the field of international development;
·         A Masters’ degree or higher in financial management, accounting, financial analysis, development finance, budgeting, macroeconomics, and/or applied economics, or a closely related field;
·         Well versed in computerized accounting applications;
·         Thorough knowledge of finance processes, systems and principles;
·         Professional level of oral and written fluency in English language.
·         Striving for high performance: Strongly drives performance forward in area of the business for which they are responsible; involves others in setting and achieving goals; creates a strong sense of purpose within finance unit, and with stakeholders.
·         Strategic thinking and innovation: Sets strong strategy in own part of organization; makes an effective contribution to wider strategy; sees contribution of own part of the organization in wider Plan and external context; balances future vision with practical delivery; critically evaluates work effectiveness and searches for better ways of working.
·         Decision making and risk management: Sound judgement and decision-making in complex situations; alerts others to risks inside and outside the organization; willing to make judgements about managing risks and ready to take responsibility for such judgements
·         Influencing and Communications: Effective communicator using clear messages drawn from Plan’s work; cross-culturally adept; ready to work to influence leaders in governments, international bodies, partners and communities; can reach out and influence large groups of people; effective communicator with children and young people.
·         Building effective teams and partnerships: Collegiate – acting as a team player, even if this results in adjustment of own priorities; develops mutually trusting relationships with complex partnerships to deliver excellent business outcomes
·         Developing people: Supports learning and a sense of mutual purpose in diverse teams; sets a strong learning culture in their part of the organization; effective coach, equally at home with high performers and those in difficulty; uses opportunities across Plan to develop others
·         Self-awareness and resilience: Remains calm and positive under pressure and in difficult situations; plans own learning and development; aware of impact on others and adjusts own behavior accordingly; has a positive impact on those around them; leads major change while keeping staff and partners on board.
How to Apply

Procurement & Administration Officer – Nilinde Project
Location: Nairobi
Type of Role: Fixed Term
Reports to: Head of Operations – NIlinde Project
Grade: C2
Closing Date: 31st Oct 2018
Dimensions of the Role
The post holder will be based in Nairobi and will report to OC.  S/he will uphold Plan Purpose and Values, promote programme principles (transparency, gender equality and diversity) to enhance programme impact, and be committed to child protection and respect for human rights.


·         To be responsible for processing procurement requests under the supervision of Office Coordinator – Nilinde in accordance with the Plan procurement policy.
·         Responsible for follow up and timely delivery of supplies to the field sites in line with project implementation.
·         To be responsible for establishing detailed requirements for office supplies, equipment and other goods required for workshops and meetings.  Ensure that requisite quotes are obtained from the list of approved suppliers and ensures that such purchases are adequately supported by Local Purchase Orders (LPOs), Invoices and Delivery notes.
·         To be responsible for coordinating travel and accommodation for project staff, volunteers and visitors by making relevant travel arrangements and hotel bookings.  Liaise with the approved travel agents to source tickets in accordance with the approved procedures.
·         Ensure there is an up-to date stores inventory and stationery records.
·         Manage all documents related to stored items including stock cards, delivery and receipt papers.
·         To be responsible for providing administrative and logistical support to conferences, workshops and meetings.  Make relevant hotel reservations and liaise with other suppliers as appropriate.
·         Ensure procurement and administration documents are scanned and filed accordingly.
·         To oversee repairs and maintenance of offices, furniture and equipment for the project.
·         To oversee provision of cleaning services ensuring proper maintenance and cleanliness of the offices.
·         Input and maintain up-to-date records for all the trackers and share the data with OC on a weekly basis.
Basic Bookkeeping
·         Manage the petty cash floats in the office and ensure adequate funds are available for the project requirements.
·         To build and maintain positive relationships with all members of staff, and relevant contacts both within and outside the organization.
·         To become familiar with the Plan’s Health and Safety Guidelines and do everything possible to increase staff safety and maintain conducive healthy and safe working environment.
·         Promotes and abides by Plan policies and procedures including but not limited to; Gender equality mainstreaming, Child Protection Policy; Code of Conduct and the related mandatory reporting responsibilities.
Dealing with Problems
The post holder will demonstrate the ability to pay attention to details, be proactive and good management of time, and act with high degree of integrity and professionalism to meet demands of a dynamic and sometimes unpredictable program environment.
Key Relationships
The post holder will be required to maintain working relationship with visitors to the Program Unit and have effective working relationship with other Plan staff in Kenya


·         Bachelor’s degree/Diploma in business or Public Administration, Logistics or other related field.
·         2-3 years relevant experience in administration, logistics and procurement, preferably in a similar position NGO setting.
·         Experience in USAID funded project will be an added advantage.
·         Knowledge in SAP system will be an added advantage.
Key Skills Specific to the Post
·         Strong oral and written communication skills
·         Excellent interpersonal skills, flexible and team player
·         Excellent office management skills
·         IT/computer skills
·         Knowledge of filing and general record keeping
·         Pro-active and excellent time management skills
·         Telephone operation skills
How to Apply

Accountant CO
Location: Nairobi
Type of Role: 2 yr Fixed Term Contract
Reports to: Country Finance Manager
Grade: C2
Closing Date: 9th November 2018
Dimensions of the Role
The post holder will be based in the Country office and will report to the Finance Manager.She/he will uphold Plan’s Core Values, promote our mission and vision, programme principles (transparency, gender equality and diversity) to enhance programme impact, and be committed to child protection and respect for human rights.


Budget Processes
·         Prepare realistic program support budgets  and support program staff to prepare  projects budget for  allocated Program Units.
·         Support the Finance Manager in the consolidation of the Plan Kenya budgets for the financial year.
Payment Processes
·         Review and post in SAP financial transactions and prepare payments to suppliers.
·         Post journals and invoices in SAP for processing
·         Prcess partner advances  ensure effectively followed-up and liquidated in SAP
·         Prepare, reconcile monthly VAT and Witholding tax schedules  for payment.
·         Prepare cash forecast in consultation with program and administration staff.
·         Reconcile balance sheet accounts and resolve outstanding items.
Period-End Processes
·         Review transactions postings and prepare correction journals for errors before period closure.
·         Prepare adjustment journals for accruals, expense prepayments and redistribute support costs to projects.
·         Prepare allocated financial reports on monthly, quarterly and annual, including adhoc reports.
Intercompany Processes
·         Process inter Company transactions and ensure reconciled with different countries/IH..
Payroll Processes
·         Prepare payroll on a  monthly  basis and subsequent transfers of salaries to staff bank accounts.
·         Ensure monthly payroll reconciliation between SAP and payroll.
·         Prepare payroll deductions and returns for remittance to relevant institutions.
·         Prepare accurate computations of staff separation benefits and ensure remitted after approvals.
Dealing with Problems:
The post holder will demonstrate a high degree of analytical skills, planning, organizational and facilitation while introducing innovations needed to meet the demands of the operating environment.
Technical expertise, skills and knowledge


·         CPA (K) or similar professional qualification  in accounting
·         Bachelors Degree in Finance/Accounting related courses.
·         At least 3 years accounting experience preferably in an NGO
·         Well versed in computerised accounting applications.
·         knowledge of finance processes, systems and principles.
Skills specific to the post:
·         Strong analytical skills
·         Strong facilitation and training skills
·         Good administration and effective communication skills Ability to work and interact with others at all levels Strong planning and organizational skills
How to Apply

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