NGO Jobs in Nairobi, Kenya – USAID (86 Vacancies)


Storekeeper
Abt Associates, a major American business and government research, technical assistance, and consulting company, manages the USAID-funded Vector Control Task Order 1.
Supervisor: Warehouse Manager
No. Required: 70 (30 Migori and 40 Homabay)
Overall Purpose: To oversee the management, receipt, delivery, and inventory control of items for the Operation Site store.
County Sites
Osingo Dispensary, Agenga Dispensary, Muhuru H/c, Uriri Health Centre, Oyani Health Centre, Suna Ragana Dispensary, Mariwa H/c, Suna Rabuor Dispensary, Macalder Sch, Nyandago Koweru Health Centre, Othoro Sub County Hospital, Nyamaranga H/c, Ongo Health Centre, Rabondo Dispensary, Migori County Referal Hospital, Wath Onger, Rongo Sub County Hospital, Lela Dispensary, Bondo Dispensary, Kochola Dispensary, Dede Dispensary, Anjego Dispensary, Karungu Sch, Kabondo Sch, Othoro Sch, Kakelo (Ober) Chief’S Camp, Ombek Health Center, Nyang’Iela Sub District Hospital, Rachuonyo District Hospital, Koywech Dispensary, Sino Health Center, Magunga Health Center, Nyatoto Health Center, Nyandiwa H/c, Nyamrisa Health Center, Suba Sub District Hospital Center, Mbita Sch, Ogongo Sch, Kitare H/c, Kanyasa, North Kamagambo, Arombe Dispensary, Awendo Sch and Ringa Chief’S Camp.

Responsibilities

·         To oversee daily operations of store and maintain inventory system at proper levels.
·         To ensure proper storage and identification of all items.
·         Ensure all insecticides units are serialized as required before issuing.
·         To inspect commodities received in the Operation store to verify quality and quantity of items delivered.
·         To keep track of receipts, records and withdrawals of all IRS related commodities in the Operation store.
·         Follow up on supply requests from Warehouse and liaise with the Warehouse Manager to monitor progress.
·         Coordinate with the security guard on tracking movement of persons in the stores.
·         Ensure proper material and equipment storage to avoid damages and ensure rotation of short shelf life items.
·         Ensure proper storage and accountability of IRS wastes prior to collection.

Qualifications

·         Completion of certificate or diploma level in relevant field.
·         At least 6 months experience working as a stores assistant desired.
·         A certificate of good conduct may be required.
Knowledge Skills and Abilities:
·         Good communication skills including spoken and written English and Kiswahili, local languages are an added advantage.
·         Additional professional training in procurement and logistics management preferred
·         Membership of a recognized Professional Body i.e. either CIPS – UK or KISM would be an added advantage.
·         Knowledge of USAID procurement policies and regulations a plus.
·         Excellent knowledge of Microsoft Office and procurement software;
·         Ability to build effective relationships with all clients, peers, and stakeholders
·         Culturally astute, respectful and tolerant
·         Strong organizational and interpersonal skills and ability to work in a team-oriented setting;

Sub-County Finance Assistants
Abt Associates, a major American business and government research, technical assistance, and consulting company, manages the USAID-funded Vector Control Task Order 1.
Supervisor: Country Finance and Administration Manager
No. required: 14 (6 in Migori and 8 in Homabay)
Overall Purpose: The major purpose is to support the Country Finance and Administration Manager and County Finance Assistant in collecting the required information from Sub- county operation sites for processing payment of sub-county spraying staff besides observing proper accounting procedures, systems and internal controls in Sub-county field stations.

Responsibilities

·         Providing support to county finance assistants for vendor and payroll processing and data reconciliation
·         Compile team member payroll data and other records to ensure the timely and accurate disbursement of payments
·         Analyzing, researching, validating and correcting any payroll issues on a weekly basis
·         Responsible for correcting and resolving errors to avoid seasonal staff employees receiving incorrect payments
·         Responding to staff queries regarding payroll and vendor matters
·         Monitoring and, where necessary, escalating issues to avert errors
·         Processing payments and post-payroll activities, identifying errors and resolving them.
·         Reinforce payroll output transmissions communication and off-cycle requests at the field stations
·         Assist the finance teams within the organization by providing information and reconciliation reports
·         Identify and resolve general ledger posting queries
·         Assist in developing a database of all field staff involved in the allocated sub-county
·         Ensuring that the daily work logs are completed, signed and submitted by team leaders and supervisors.
·         Obtains and maintains personal information from operation sites spray teams which is used in administering their pay e.g. ID number, telephone numbers.
·         Collecting of financial data from field stations and verifying the accuracy of information/support documentations and reasonableness of costs.
·         Organize the financial document filing system and submit to the county finance assistant.
·         Assist in verifying and processing of payments
·         Provide high level of customer service to all staff and external vendors of the organization
·         Maintain strict confidentiality as it relates to all information.
·         Perform other ad hoc projects duties as assigned by supervisor

Qualifications

·         Training in accounting/finance or its equivalent preferably CPA (K)
·         Additional 1 year experience working as an account clerk in a busy professional environment
Knowledge, Skills and Abilities:
·         Proficiency in English and Kiswahili.
·         Knowledge of payroll processing and reporting
·         Excellent levels of numeracy and computer literacy
·         High accuracy and productivity
·         Strong organizational skills
·         Financial services operations or administrative experience a plus
·         Must have the ability to multi-task
·         Working knowledge of Microsoft Outlook, Word and Excel
·         Strong presentation and facilitation skills
·         Ability to use spreadsheets and other accounting software
·         Strong interpersonal skills and ability to work in a team

County Finance Assistants
Abt Associates, a major American business and government research, technical assistance, and consulting company, manages the USAID-funded Vector Control Task Order 1.
Supervisor: Country Finance and Administration Manager
No Required: 2 (1 Migori and 1 Homabay)
Overall Purpose: The major purpose is to support the Country Finance and Administration Manager in collecting the required information from county sites for processing payment of sub-county spraying staff in addition to observing proper accounting procedures, systems and internal controls in Sub-county field stations.

Responsibilities

·         Assist in developing a database of all field staff involved in the county spraying
·         Ensuring that the daily work logs are completed and submitted by team leaders and supervisors.
·         Obtains and maintains personal information from all county spray teams which is used in administering their pay e.g. ID number, telephone numbers, etc.
·         Compile team member payroll data and other records to ensure the timely and accurate disbursement of payments; calculate wages, and pay adjustments in the payroll process.
·         Assist in review of the financial data from field stations by verifying the accuracy of information/support documentations and reasonableness of costs.
·         Organize the financial document filing system for the county.
·         Ensure payments are processed in a timely manner as per the payment schedule
·         Communicate with finance clerks via email and phone to ensure information required for payments is captured and processed correctly
·         Research and resolve any payroll or vendor payment issues
·         Data entry on payroll and vendor registry
·         Provide high level of customer service to all staff and external vendors of the organization
·         Maintain strict confidentiality as it relates to all information.
·         Aid in generating ad hoc reports from multiple financial systems
·         Assist in verifying and processing of payments
·         Perform other ad hoc projects duties as assigned by supervisor

Qualifications

·         Training in accounting/finance or its equivalent preferably CPA (K)
·         Additional 1 year experience working as an account clerk in a busy professional environment
Knowledge, Skills and Abilities:
·         Proficiency in English and Kiswahili.
·         Knowledge of payroll processing and reporting
·         Excellent levels of numeracy and computer literacy
·         High accuracy and productivity
·         Strong organizational skills
·         Financial services operations or administrative experience a plus
·         Must have the ability to multi-task
·         Working knowledge of Microsoft Outlook, Word and Excel
·         Strong presentation and facilitation skills
·         Ability to use spreadsheets and other accounting software
·         Strong interpersonal skills and ability to work in a team

IT / Mhealth Assistant

Abt Associates, a major American business and government research, technical assistance, and consulting company, manages the USAID-funded Vector Control Task Order 1.
No. Required: 2 (1 Migori and 1 Homa Bay)
Overall Purpose: In coordination with the Vectorlink IT Specialist and M&E manager, provide real time IT and mHealth support to the county office and county field staff as well as ensuring mHealth services and reporting across project sites.

Responsibilities

·         Setup of computers and peripherals in data centres
·         Computer maintenance and troubleshooting at the county data centres and offices
·         LAN support and troubleshooting
·         Monitoring electricity supply and engaging generator backup as needed
·         Monitoring internet connectivity across the two counties and providing the support needed
·         mHealth phones setup and support both in the office and at the operational sites
·         mHealth phone issuance within the county of operation
·         Maintaining an inventory of all IT equipment as needed

Qualifications

·         IT graduate
·         1 year experience in IRS data/IT will be an added advantage
·         Additional professional training in IT will be an added advantage
Knowledge Skills and Abilities:
·         Willingness and flexibility to work long and unsociable hours
·         Proficiency in both written and spoken English and Kiswahili.
·         Knowledge of USAID procurement policies and regulations a plus.
·         Excellent knowledge of Microsoft Office and database software;
·         Strong organizational and interpersonal skills and ability to work in a team-oriented setting;
·         Strong computer skills: Microsoft Office Applications
How to Apply
Interested candidates are encouraged to send a cover letter and updated CV to Kenya_IRSJobs@abtassoc.com with the title of the position being applied for in the e-mail subject line e.g. “Environmental Compliance Assistant” and specify the location/ward preferred by COB Wednesday, September 12th, 2018.
Please note that where there are multiple duty locations indicated for a position advertised above, the candidate is encouraged to state the most preferred duty location in the subject line as well.
Only shortlisted candidates will be contacted.
Equal Opportunity Employer: As an equal opportunity/affirmative action employer, Abt Associates is committed to fostering a diverse, multicultural work environment where our employees respect one another and share a commitment to our firm’s values, mission, and strategies.
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