Office Manager / Administrator Job in Nairobi, Kenya

Job Vacancy: Office Manager / Administrator
Location: Nairobi
Salary: 100K
Our client is an established company in Nairobi offering tours & travel, car rental & hires services.
They seek to employ an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
A successful Office manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.
Duties & Responsibilities:
·         Schedule meetings and appointments
·         Organize the office layout and order stationery and equipment
·         Maintain the office condition and arrange necessary repairs
·         Partner with HR to update and maintain office policies as necessary
·         Organize office operations and procedures
·         Coordinate with IT department on all office equipment
·         Ensure that all items are invoiced and paid on time
·         Manage contract and price negotiations with office vendors, service providers and office lease
·         Manage office G&A budget, ensure accurate and timely reporting
·         Provide general support to visitors
·         Assist in the onboarding process for new hires
·         Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
·         Liaise with facility management vendors, including cleaning, catering and security services
·         Plan in-house or off-site activities, like parties, celebrations and conferences
Qualifications & Requirements:
·         Degree in BA, Front office management, Public relations Secretarial Studies or related field
·         Proven experience as an office manager, Front office manager or Administrative Assistant, Receptionist or other similar role
·         At least 4 years’ experience managing an office
·         Knowledge of office administrator responsibilities, systems and procedures
·         Proficiency in MS Office (MS Excel and MS Outlook, in particular)
·         Hands on experience with office machines (e.g. fax machines and printers)
·         Familiarity with email scheduling tools, like Email Scheduler and Boomerang
·         Excellent time management skills and ability to multi-task and prioritize work
·         Attention to detail and problem solving skills
·         Excellent written and verbal communication skills
·         Strong organizational and planning skills in a fast-paced environment
·         A creative mind with an ability to suggest improvements
How to Apply
Please only send your CV quoting the job title in the email subject (Office Manager) to: before 30th August 2018.
N.B: Please DO NOT apply if you do not meet the above minimum set selection criteria.
Only shortlisted candidates will be contacted for interviews.
N.B: We do not charge any fee for receiving your CV.

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