NGO Jobs in Nairobi, Kenya – Habitat for Humanity, Kenya

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Construction Specialist
Ref: CS /08/18)
Habitat for Humanity Kenya (HFH-K) is seeking to recruit a construction specialist specialized in design and supervision of civil construction works as well quality assurance of constructions. The Construction Specialist will report to the Head of Program Operations.
S/He will support the Regional Program Coordinators in ensuring quality construction activities are well monitored, meet the required Quality Assurance and Quality Control specifications as envisaged in the construction work plan and in the documentation of construction progress reports. The job holder will work with construction site supervisors and community development Officers in the respective regions.

Responsibilities

·         Ensure that all civil construction activities within the designated areas are well planned, coordinated and be able to utilize all available resources in coordination with the Regional Coordinators and other project managers in directing and supervising all involved site personnel and subcontractors.
·         Leads and ensure all work groups are properly guided, in close cooperation with the Project Manager, in assembling and controlling the required resources (manpower, equipment, materials and tools required)to start and sustain the work efficiency and productivity until the completion of the project.
·         Inspects work in progress to ensure conformity with Quality Assurance / Quality control specifications and requirements, Industry Codes, Standards and Procedures, and provides technical advices to resolve problems.
·         Advises in determining and procurement of tools and materials to be delivered at specific times in order to conform to the workloads, plans and schedules.
·         Discusses and reviews with Regional Coordinator the project Key Performance Indicators to determine accurate status of the project, making tactical decisions for allocating resources, and assigning resource requirements, to maintain project on target.
·         Review progress reports from on the Construction and forwards to Regional Coordinator and the Senior Projects Officer for corrective actions if project becomes behind schedule or over the budget.
·         Performs department onboarding and induction relevant to procedures, guidelines, policies, etc.
·         Complies with the highest level of health, safety and zero accident during all stages of project execution and proactive with safety groups and subcontractors to promote safe and hazardous free work within the designated area.
·         Support and assist with skills training programs (if required), with the aim of increasing artisans skills.
·         Discharge other functions as may be delegated.
Design Services
·         The construction specialist is required by the programme to design buildings and associated infrastructure for individuals, communities and institutions. The construction specialist shall abide by all the necessary standards and shall produce the following specific deliverables in relation to each package or part of the work as appropriate:
·         Site Investigation / Condition report
·         Concept site layout and budget cost estimates
·         Architectural, structural, civil works, landscaping, electrical, sanitary and specialist services working construction drawings for each building or structure including, but not limited to:
·         Site Plans
·         Floor Plans
·         Elevations
·         Sections
·         Assembly Details
·         Door and Window Schedules
·         Schedule of Finishes
·         Any other drawings required to enable the proper construction of the works
·         Schedule of Activities and detailed bill of quantities for inclusion in the project bid document.
·         Support in the preparation of required tender documents to bidders
·         Assistance with tender evaluation through representation on the bid evaluation committee.
·         In addition, the specialist shall:
·         Attend all meetings with the project teams as required and requested.
·         Provide general and specific design and technical advice in relation to the construction works.
·         Any other duties in connection with construction works reasonably requested by the Head of program operations.
Construction Supervision Services
·         The specialist shall produce the following specific deliverables in relation to each project as appropriate:
·         Assist project team, contractors and the community in the implementation of the infrastructure component of the programme to ensure that the implemented works proceed to their satisfaction and that any foreseen difficulties are resolved early.
·         General liaison with the contractor to administer the contracts awarded
·         Inspection of all construction materials and methods to ensure they accord with the requirements of the contract documents.
·         Inspection and approval of all civil works stages prior to execution by contractor
·         Issuing of instructions to the contractor with respect to the construction of the works.
·         Assessment of Contractor’s payment claims and issuing of payment certificates.
·         Issuing of monthly construction progress reports.
·         Co-ordination, inspection and issuing of Practical Completion Certificate
Key Performance Measures / Indicators
·         Quality oversight on the constructions taking place at regional level.
·         Documentation of evidence on various stages of the construction cycle.

Qualifications

·         A bachelor’s degree in Civil Engineering
·         Preferably Licensed Engineer
·         Knowledge of civil and structural codes and
·         Negotiation and influence skills.
·         Strong analytical, research and report writing skills as well as excellent presentation and facilitation skills.
·         With minimum 5 years significant Industrial, commercial, residential construction experience, with at least 5 years as Construction / Site engineer.
·         Practical experience in managing large construction projects.
·         Understanding of other disciplines like Electrical, Mechanical, Piping, Instrumentation, Electronics & Communication from site activities point of view.
·         Knowledge and understanding of best practice monitoring and evaluation systems and procedures
·         Experience in supporting programme staff and partners to work with communities in a sensitive and participatory manner.
Other Information
·         Ability to work long and odd hours, including weekends
·         Confidentiality
·         Honesty
·         High levels of integrity

Resource Development & Communications Manager
(Ref: RD&CM /08/18)
The Resource Mobilization and Communications Manager is responsible for the overall coordination, planning, development, and management of a public and private sector fundraising and communications strategy to mobilize resources and position HFH Kenya in line with agreed strategic goals.

Responsibilities

Resource Mobilization
·         Initiate, review and design all communication and fundraising material for Habitat for Humanity Kenya.
·         Develop and implement a fully integrated fundraising and partnership resource mobilization and development strategy.
·         Develop, implement, monitor and evaluate fundraising strategies with the overall objective of ensuring that the organization is well resourced to meet its objectives.
·         Identify and respond to grant opportunities and maintain a grant tracking matrix as well as a grants database.
·         Keep abreast with interests of individual, corporate, government donors, initiate contacts and develop concepts that would interest them in supporting HFH Kenya’s work.
·         Review monitor and document donor funding policies and trends in the country.
·         Maintain consistent and constant communication with past and present donors through thank you letters, newsletters, reports or other communication media.
·         Oversee the management of a donor database, track donations as appropriate.
·         Initiate contacts with Corporate Social Responsibility Officers and CEOs of companies in Kenya and cultivate interest, giving and participation in construction of low cost housing
·         Ensure appropriate representation of the country office at strategic donor, partner and government meetings that could lead to resource acquisition and collaborate. Coordinate opportunities for Country Director to meet with donors.
·         Manage the coordination of the grant implementation process in collaboration with other teams, programmes and programme quality including the development of work plans, technical and management approaches, correspondence, budgets, contracts, agreements, reports and close-outs at the country office level.
·         Track, monitor, and ensure successful grant and contract management and fulfilment in accordance with donor requirements.
·         Support the writing of programme proposals and programmatic reports.
·         Works jointly with colleagues and the Programmes team to unify HFHK’s image and positioning to existing and potential donors and ensure that synergies are created between the different strategies and activities.
·         Supervises the development of fundraising tools, programme funding requirement documents, partner updates, donor reports and articles for HFHK website.
·         Updates donor contact information to ensure current records are up-to-date
·         Explores capabilities of donor management system and shares this knowledge with staff
·         Supports research for funding opportunities and draft proposals as well as completing grant reports
Communication
·         Ensure appropriate representation of the country office at strategic donor, partner, and government meetings that could lead to resource acquisition and collaboration.
·         Develop creative and effective print and electronic marketing /public awareness material that utilize personalized stories/ testimonials, program outcomes and engaging images.
·         Manage a positive public image of the organization by engaging local and international media on the work the organization is doing and representing the organization in forums that align with the organization’s mission and vision.
·         Manage and maintain a constantly updated website of the organization to communicate to the wider public on the organization’s mission and vision.
·         Manage performance of the communications officer.
·         Discharge management functions as may be delegated
Key Performance Measures / Indicators
·         Funds fundraised
·         Partnership & networks developed
·         Prompt submission of donor reports.
·         Smooth co-ordination of GV programs.

Qualifications

·         A Bachelors ’s degree in an associated field such Social Science, Journalism and International Development
·         Proficiencies in spreadsheet, networking and database management
·         Attentiveness to detail and ability to work well under pressure.
·         Excellent research, information management and networking skills.
·         Strong analytical, research and report writing skills as well as excellent presentation and facilitation skills.
·         At least 7 years’ experience in charge of fundraising and communications in a NGO.
·         Demonstrated experience preparing, writing and managing grants and contracts.
·         Demonstrated creativity and productivity in resource mobilization, marketing and communications.
·         Demonstrated ability to listen to and support programme staff and partners, and to work with communities in a sensitive and participatory manner.
Other Information
·         Ability to work long and odd hours, including weekends and nights
·         Confidentiality
·         Honesty
·         High levels of integrity

Engagement Coordinator Volunteer
To raise the profile of HFHK as a significant player in seeking real and tangible as well as policy solutions to address shelter poverty in Kenya . It is also to implement an Advocacy and Communications strategy and initiatives to change housing policy, systems and processes to improve the lives of low income people.

Responsibilities

·         Serve as a Habitat for Humanity Kenya ambassador in interactions with prospects, donors and volunteers throughout the development of corporate partnerships.
·         Collaborate with Resource Development Manager to develop an overall fundraising strategy to meet/exceed revenue goals.
·         Research prospect corporations, develop contacts and cultivate relationships leading to volunteer and donor opportunities.
·         Create new partner proposals, presentations and project management plans.
·         Define account-specific strategies that deepen partner engagement with Habitat and foster mutually-beneficial, sustainable, mission-centered partnerships.
·         Maintain and expand existing corporate partner relationships through on-going communication and solicitation as appropriate; ensure timely renewals and continued partnership growth.
·         Leverage opportunities for high-touch stewardship such as invitations to HFH Kenya events and executive-led volunteer experiences.
·         Support planning, promotion and development of donor events. Ensure volunteer teams include all of the donor´s requests.
·         Maintain an adequate pipeline of potential partnerships through systematic and ongoing prospecting activities; proactively pursue business networking opportunities and establish relationships with business leaders to seek qualified leads.
·         Execute all duties necessary for the successful implementation of partnerships, including cross-functional collaboration with finance, programmatic subject matter experts, communications, legal and other stakeholders, as appropriate.
·         Execute all project management processes including managing file system to host all documentation related to corporate partners.
·         Collaborate with finance to set up necessary project codes and financial reporting systems to monitor and report on partnership donations.
·         Create agendas and draft talking points for prospect meetings and calls; develop and route pre-reads to participants; draft meeting notes/highlights, including action items.
·         Develop and deliver creative and powerful presentations and proposals for corporate partnership opportunities; ensure organizational leadership involved in pitch are briefed and prepared for meetings.
·         Track respective prospect interactions (meeting notes, emails, and important communications) and associated documentation in donor management database.
·         Make sure reports are submitted on time, in donor template and are of appropriate quality.
·         Participate in department and organizational meetings, events and initiatives.
Key Performance Measures / Indicators
·         Total number of volunteers mobilized.
·         Total volunteer hours offered on volunteer service.
·         Number of families, trainings, projects or services supported through VE.
·         Number of repeat volunteers and referrals.

Qualifications

·         A Bachelor’s degree in Community / Program development, Economics, Business or related field.
·         Well-developed oral and written communication skills and financial analytical skills
·         Willing to undertake new, different, and/or unfamiliar assignments and tasks.
·         Ability to articulate the organization core mission, values and products.
·         Minimum five years’ experience programme experience in the NGO sector
·         Experience in developing and nurturing strategic partnerships.
Other Information
·         Ability to work long and odd hours, including weekends
·         Confidentiality
·         Honesty
·         High levels of integrity
How to Apply:
If you feel you meet the requirements of the positions, send your application letter indicating the reference number and quoting your current and expected salary, title of position along with an updated CV and telephone contacts of three professional references to hr@hfhkenya.org to be received by 17 August, 2018 C.O.B. Kenyan nationals are encouraged to apply. Only shortlisted candidates will be contacted.
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