Massive Recruitment by Optiven Kenya

Systems & ERP Administrator 

DEPARTMENT: IT and FINANCE
REORTS TO: SENIOR ACCOUNTANT
JOB PURPOSE: To design, Implement organize and support Optiven’s Computer systems

Responsibilities

·         Develop and/or deploy ICT products and services including software design and system implementation.
·         Enhance and maintain ICT products and services with evolving ICT architecture.
·         Manage outsourced ICT service providers and vendors and ensure that service delivery is done according to the Service Level Agreements (SLAs).
·         Create backup schedules and carry out the back ups and test for effectiveness on a continuous basis.
·         Recommend upgrades to the Server.
·         Proactive monitoring of all network devices, services and servers using a combination of tools to ensure high availability and SLA’s.
·         Maintain Integrity and security of the Company’s network
·         Ensure that data is replicated between the Company’s server and the Disaster Recovery site as well as testing for consistency at all times.
·         Maintain up-to-date knowledge of emerging tools and technologies & implement new technology that supports business requirements
·         Troubleshoot and analyze reported problems
·         Perform ongoing performance tuning, hardware upgrades and resource optimization as required
·         Monitor server and network performance
·         Produce and maintain detailed technical documentation for all processes and procedures, and troubleshooting guides.
·         Maintain an up-to-date inventory of all company devices and Infrastructure ERP ADMINISTRATION Create users and Control access permissions and privileges to the ERP systems (Microsoft Dynamics Navision and Odoo ERP system)
·         Perform daily backups of the Microsoft Dynamics Navision Database Troubleshoot and analyze all issues regarding the ERP systems Oversee the development and acquisition of ERP Modules for conformance to the organization’s priorities.
·         Work closely with the ERP systems Vendors and Monitor Software project progress by tracking activity, resolve problems, publish progress reports and recommend actions.
·         Maintain user confidence and protect operations by keeping information confidential. Perform other duties as assigned

Job Qualifications

·         Bachelor’s degree in Computer science, Information technology, BBIT or any other IT related field
·         Professional certification in Microsoft SQL and Windows server certifications will be an added advantage Minimum 3 years’ experience in working as Systems Administrator
·         Experience working with ERP systems(Microsoft Dynamics Navision and Odoo ERP) will be an added advantage
·         Knowledge of Information Security C/SIDE Development,
·         Role Tailored Client Experience Ability to set priorities, meet deadlines and multi-task with minimal supervision. Strong interpersonal, organizational, and team skills
·         Solid written and verbal communication skills
·         Should be highly Innovative, willing to learn and keep up with current technologies

Receptionist
We seek to hire a dedicated and a charismatic Receptionist to assist us in serving our esteemed customers satisfactorily.

Duties & Responsibilities

The desired person will be required to perform the following duties and responsibilities:-
·         Greet and welcome guests as soon as they arrive at the office
·         Direct visitors and customers to the appropriate person and office/department.
·         Answer, screen and forward incoming phone calls
·         Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
·         Provide basic and accurate information in-person and via phone/email
·         Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk Assist in ordering front office supplies and keep inventory of stock
·         Update calendars and schedule meetings when need be
·         Keep a track record of front office

Requirements

·         Have the ability to recite, live and support the Vision, Mission and Core Values of the Company on a daily basis.
·         Adherence to the Company Dress Code by remaining smart and presentable
·         Perform other duties as may be required from time to time
·         University degree;
·         additional certification in Office Management is a plus Proven work experience as a Receptionist, Front Office Representative or similar role Proficiency in Microsoft Office Suite Hands-on experience with office equipment (e.g. photocopiers, printers, etc.)
·         Professional attitude and appearance
·         Solid written and verbal communication skills
·         Ability to be resourceful and proactive when issues arise
·         Excellent organizational skills
·         Multitasking and time-management skills, with the ability to prioritize tasks Customer service attitude
·         Should be a person of integrity and positive values


Data collection clerks 
The successful candidate/s will be responsible for coordinating, conducting and collecting data from interviews, questionnaires, sites and various other methods of collecting data. S/he will be contracted for a period of three months.

Duties and Responsibilities

·         Understanding the activities and objectives of the site projects
·         Conducting surveys, interviews, questionnaires and other data collection activities as required by management
·         Conducting site visits and ability to travel to assigned areas for collecting data
·         Collecting, recording and managing data as accurately as possible and within the established timeframe (including daily targets)
·         Write and report the progress and number of transcriptions completed on daily basis
·         Reviewing database, and regularly verifying if the input information is accurate on daily basis Anticipate unusual situations and make quick and responsible decisions
·         Handle customer queries and give appropriate responses
·         Perform any other task or responsibility as assigned by the management

Job qualifications

·         Bachelor’s Degree or Diploma in Business Administration or any related field Good experience in collecting quantitative or qualitative information
·         Minimum of three years of experience in the relevant field.
·         Advanced computer literacy
·         Excellent oral and written communications skills
·         Proven analytical and research skills.
·         Proven ability to work with minimal supervision
·         Excellent organizational and time management skills
·         Excellent analysis/evaluation skills
·         Ability to work technically
·         Professionalism


Construction Business Development Manager
We are looking for an energetic and charismatic person to fill the position of a Construction Business Development Manager. The desired person will be responsible for driving business growth by developing contacts, identifying market opportunities and increasing sales.

Duties and responsibilities

·         Creating development plans and growth projections
·         Identifying market opportunities through meetings, networking and other channels, guarantee the establishment of referrals upon targeted clients.
·         Meeting existing and potential clients, identifying and gathering their specific needs at an early stage
·         Liaising with colleagues to develop sales and marketing strategies
·         Preparing financial projections and sales targets
·         Attending events such as exhibitions and conferences
·         Preparing sales presentations
·         Participating in sales meetings Producing forecasts and reports for management
·         Discuss the Monthly Customer Complaint Report with the management and offer solutions
·         Be fully conversant with the commercial and technical requirements of customers and competitors within preselected and defined market sectors.
·         Respond to bids and tenders coordinating with internal departments.
·         To propose the best technical and economic solutions (quality, cost, deadlines) and to negotiate new contracts.
·         To secure the relationship with the clients until the achievement of the project
·         Be the face of company and day to day point of contact with clients in all regions.
·         Perform any other assignment that may be given from time to time

Requirements

·         Degree or equivalent in Finance, Marketing, Business Management ,Engineering or a related field

·         Minimum 7 years’ experience in the same position dealing with construction products
·         Must have exposure in the sector of construction
·         Proficiency in MS Office Applications and Computer Operations.
·         A good personal network of contacts in the industry
·         Strong communication, organizational, presentation and negotiation skills.
·         Excellent in developing customer relationships and customer service
·         Aggressive in meeting targets.
·         Ability to take ownership, working independently and to deadlines
·         Strong interpersonal skills, honesty and transparency
·         Professionalism, high level of maturity, good character with positive values


Sales Executives 
We seek to hire ambitious Sales Executives to aid us grow our business in the insurance sector.
Responsibilities
The successful person will be required to do the following;
·         Prospect, recommend and procure corporate and individual insurance business that address customer needs as well as conform with the company guidelines
·         Conduct presentations to customers and prospective customers to ensure a sound understanding of product benefits
·         Timely submission of customer applications and payments
·         Attend office meetings, trainings and activations as may be required
·         Submit sales reports in accordance with the business timelines

Requirements

·         Have the maturity to deal with professional and business elite who make up our customer base Should be an individual with high integrity, dynamic and passionate about selling
·         Can build rapport with prospects and customers; outgoing and presentable
·         Possess exceptional communication, negotiation and organizational skills
·         Able to work with minimal or no supervision
·         Have experience in insurance sales with a track record of meeting set targets;
·         Certificate of Proficiency (COP) in insurance is an added advantage.
·         Degree or Diploma in a business-related field
·         Proven track record of sourcing and securing new business Must be 25 years and above


Head of Project Management
We are currently looking forward to filling the above mentioned vacant position.
Responsibilities
The desired person will be responsible for the following:
·         Managing, following up and pushing new product development projects including investments, cost prices, timeline
·         Optimizing, improving and developing processes, thus ensuring that the processes will enhance and contribute to project performance
·         Reporting and follow-up on development projects, including, ensuring an all-time overview of cost, timeline, quality and risks of entire project portfolio
·         Reporting through agreed lines on project progress through highlight reports and end stage assessments
·         Plan and manage deployment of physical and financial resources to meet project milestones
·         Managing the production of the required deliverables
·         Communicating and driving improvements in the organization by initiating innovations
·         Monitoring overall progress and use of resources, initiating corrective action where necessary Adopting and applying appropriate technical and quality strategies and standards
·         Identifying and obtaining support and advice required for the management, planning and control of the project
·         Build trust, hold people accountable and make the necessary decisions
·         Ensures excellent customer relationship at the project management level and beyond.
·         Tailor expert knowledge to meet specific circumstances
·         Performing any other duty as given from time to time

Job qualifications

·         Should have a degree or a diploma in project management or a related course
·         Minimum of 7 years’ experience doing a similar role
·         Formal Project Management Education (Prince2, IPMA, PMP or the like)
·         Project and Customer oriented is a must.
·         Must have strong communication skills, written and oral, be able to communicate effectively, produce reports, and present solutions.
·         Experience with Project Management tools
·         Should be a person of high integrity


Document Processing Officer 
Optiven Group Ltd is a leading Brand in Real Estate Sector in Africa. The Group’s main objective is to empower property investors and transform the Society. We seek to hire experienced Document Processing Officers to assist in serving our esteemed customers satisfactorily.

Duties and responsibilities

·         Process documents in an accurate and timely manner to ensure proper coverage for client satisfaction goals.
·         Handle customer queries and complains professionally and document every process
·         Follow up and track legal documents and external correspondence and ensure all legal documents are free of error
·         Handling customer queries with regard to their documents and in a professional manner.
·         Monitor the effectiveness of workflows, libraries, and permissions by auditing and ensuring the accuracy of actual controlled documents.
·         Communicate and coordinate with all customers to verify information, update status, and meet deadlines as required.
·         Manage time to handle multiple demands and competing priorities
·         Update customer data, all communication and update send outs, report and document any customer complaint or testimonial.
·         Make appropriate updates to client database in order to meet regulatory obligations.
·         Address any questions, concerns, or suggestions in a timely and appropriate manner.
·         Build and maintain effective internal working relationships and support teamwork in meeting company goals.
·         Understand how the Document Processing Officer role fits into the larger organizational context and ensure the smooth handoff of work (incoming and outgoing).
·         Communicate status updates and appropriately escalate issues and opportunities to meet the needs of all clients/customers.
·         Handle multiple clients and/or functions on a routine basis.
·         Identify procedural issues and formally develop and recommend solutions.
·         Perform any other duties as may be assigned by management from time to time.

Requirements

·         A degree in Information Science or a related course of study
·         Have a minimum of 3 years’ experience in the same position
·         Good team working and management skills
·         Have the ability to prioritize, manage time well and multitask
·         Strong interpersonal, communication and customer service skills
·         Excellent presentation skills
·         Strong IT skills and familiarity with the use of databases
·         Ability to work independently with better result output
·         Must be a person of high integrity and confidentiality


Accounts Assistant 
We seek to hire an ambitious and experienced to assist in preparation of accounting documents, posting of transactions, and management of petty cash and preparation of reports in finance department. The successful person will be reporting to the Senior Accountant.

Duties and Responsibilities

·         Prepare, verify and process invoices for sales or services rendered.
·         Following up on outstanding customer outstanding balances.
·         Checking incoming payments daily and making updates.
·         Monitor and manage trade receivable ageing summary.
·         Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
·         Post customer payments by recording cash, checks, and credit card transactions and entering them into the general ledger or accounting software.
·         Customer Relations management.
·         Ensuring posting of receipts is done accurately and on a daily basis. Perform any other duties as may be assigned from time to time.

Requirements

·         Should have finance degree or a related field degree or higher diploma.
·         CPA section 1-4
·         2 years’ experience in a similar role
·         Experience in working with Accounting software i.e. QuickBooks Experience with bookkeeping practices Understanding of filing systems
·         Knowledge of accountant rules and legislation
·         Ability to detect inconsistencies,
·         Prioritization skills and ability to multitask
·         Attention to detail Proactive and results oriented
·         Honesty and Accountability
·         Pleasant & Positive Attitude
·         Professionalism
·         Excellent communication skills both written and oral
·         Proactive, confident, ambitious and focused Team player
How to Apply
Applicants who meet the above criteria are required to send their applications to recruitment@optiven.co.ke by 8th June 2018 with “ACCOUNTS ASSISTANT” being the subject of the email with detailed CV names & addresses of three referees. Only shortlisted candidates will be contacted.

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