Executive Assistant Job in Kenya
Jobs and Careers 14:17
Our Client is a fast expanding organization with revenues that are growing by 25% annually. They currently employ approximately 2000 staff and they anticipate this number to increase by 25% annually over the next 3 to 5 years.
Its
employees are integral to the success of the business and are highly valued.
The company operates regionally in Kenya, Uganda and Rwanda with plans to
continue their expansion in the region.
To
Be Based in Kenya
Responsibilities
Reporting
directly to the CEO, this position will support and enhance the CEO’s
effectiveness by providing information management support; representing the
executive to others.
·
Produces information by transcribing, formatting, inputting,
editing, retrieving, copying, and transmitting text, data, and graphics.
·
Conserves executive’s time by reading, researching, and routing
correspondence; drafting letters and documents; collecting and analysing
information; initiating telecommunications.
·
Maintains executive’s appointment schedule by planning and
scheduling meetings, conferences, teleconferences, and travel.
·
Maintains customer confidence and protects operations by keeping
information confidential.
·
Completes projects by assigned.
·
Prepares reports by collecting and analysing information.
·
Secures information by completing data base backups.
·
Provides historical reference by developing and utilizing filing
and retrieval systems; recording meeting discussions.
·
Ensures operation of equipment by completing preventive
maintenance requirements; following manufacturer’s instructions;
troubleshooting malfunctions;
·
calling for repairs; maintaining equipment inventories; evaluating
new equipment and techniques.
·
Maintains professional and technical knowledge by attending
educational workshops; reviewing professional publications; establishing
personal networks; participating in professional societies.
·
Contributes to team effort by accomplishing related results as
needed.
Education, Knowledge, Skills and Abilities Required
·
Bachelors Degree in Business or other relevant program
Knowledge of:
·
Writing Skills and Reporting Skills,
·
Microsoft products including PowerPoint
·
Supply Management,
·
Scheduling, Organization and Time Management skills
·
Presentation Skills
·
Travel and Logistics Organization
Ability to:
·
Communicate effectively, both verbally and in writing.
·
Establish and maintain effective working relationships with the
CEO, other members of the leadership team, the Board and committee members.
·
Prepare complex reports and records.
·
Organize work and establish priorities, completing all projects in
a timely manner.
·
Be flexible in work hours and assignments.
·
Maintain confidentiality and conduct self with honesty and
integrity.
·
Work independently, with a high level of dependability,
consistency and commitment.
·
Maintain organized records and filing systems.
·
Meet the physical demands of the position: sit and use manual
dexterity (typing, writing, filing, etc.) most of the time.
Experience:
·
At least 5 years’ experience as the Executive Assistant or
Personal Assistant to the CEO, COO or CFO in a large organization.
How to Apply
If
the above profile describes you, this could be the big opportunity you have
been looking for.
Please
send your CV and cover letter outlining your availability and salary
expectations to careers@talentsolutionsmanagement.co.ke before 26th
April, 2018.
