Personal Assistant Job in Kenya

Job Title: Personal Assistant Officer

Industry: FMCG
Location: Athi River, Kenya
Gross Salary: 45k+ Benefits
Our client is a leading manufacturer in the FMCG industry seeking to hire a vibrant young individual to offer administrative support to the General Manager (GM) and the Deputy General Manager (DGM)
Personal Assistant Officer Job Responsibilities:
·         Managing the GM and DGM’s electronic diary while ensuring that all appointments are prioritized and disposed off accordingly
·         Follow up with all Line Managers to ensure that responsibilities apportioned by the GM and DGM on ad-hoc basis are delivered upon
·         Providing full Secretarial services to the GM and DGM
·         Maintain and replenish the hospitality budget of the GM and DGM office and ensure the GM/ DGM and any visitors to the office are well taken care of
·         Supervision of office cleanliness towards improvement of the corporate image
·         Meticulous and judicious documentation and accountability of documentation
·         Time and access management to the office of the GM and DGM
·         Effective communication of information emanating from the GM and DGM office
·         Sanctity and confidentiality of all communication, engagements, documentation, events at the GM/ DGM office
·         Maintenance of a corporate image of the office at all times.
·         Prepare & manage correspondence on behalf of the GM and DGM
·         Booking meetings, organizing travel and preparing complex itineraries
·         Manage the corporate communications portfolio on behalf of the GM and DGM
·         Planning, organizing and managing events
·         Answering calls and responding to queries
·         Managing and reviewing filing and office systems
·         Commissioning work on the GM or DGM behalf
·         Develop budgets, manage petty cash & ensure personal bills are paid in a timely manner
·         Sourcing and ordering stationery and office equipment

·         Management of personnel and resources
·         Oversee the management of all contractual engagements with clients, partners and other stakeholders
·         Act as a liaison between the MD/Director & all line managers on demand
·         Any other duties as advised by the employer
Requirements for the Personal Assistant Officer Job:
·         Diploma in Secretarial Services, Business Management or related
·         Certification and membership in Professional bodies will be an added advantage
·         Over 2 Years Progressive work experience in Secretarial position/Personal Assistant
·         Cross functional experience and knowledge in diverse fields.
·         Self-motivated, assertive and independent worker.
·         Should be an efficient time manager
·         Proficient knowledge of Microsoft applications
·         Good command of English language
·         Excellent organizational and coordination skills
·         Effective communication skills, both written and oral
·         Ability to interact with high level individual personalities
·         Ability to take minutes during meetings
·         Highly confidential
·         Must be well polished & cultured
·         Strong sense of initiative
·         Good problem solving & time management skills
·         Culturally sensitive and ability to adapt easily.
How to Apply:
If you are up to the challenge, possess the necessary qualification and experience, please send your CV only quoting the job title on the email subject (Personal Assistant – FMCG) to on or before Saturday 17th March 2018.
Kindly indicate current/last salary on your CV.
N.B: We do not charge any fee for receiving your CV or for interviewing.
Only applicants meeting the strict criteria outlined above will be contacted as part of the short listing process

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