NGO Jobs in Nairobi, Kenya - ACDI / VOCA

Job Vacancy: Temporary Accountant

Since 1963 and in 146 countries, ACDI / VOCA has empowered people in developing and transitional nations to succeed in the global economy.
Based in Washington, D.C., ACDI / VOCA is a nonprofit international development organization that delivers technical and management assistance in agribusiness, financial services, enterprise development, community development and food security in order to promote broad-based economic growth and vibrant civil society.
ACDI / VOCA currently has approximately 49 projects in 30 countries and total revenues of $151 million
Overview: ACDI / VOCA is currently implementing a $45 million, five-year program entitled “Feed the Future Livestock Market Systems (LMS)” development projects in Northern Kenya funded by the United States Agency for International Development (USAID).
The aim of the USAID Kenya Feed the Future LMS program is to strengthen people’s resilience to shocks and stresses and reduce the prevalence and depth of poverty, household hunger, and chronic undernutrition.
The program aims to do so by taking collective action on economic opportunities, and by strengthening institutions, market systems, governance, and human capital.
ACDI VOCA is seeking an experienced and talented Accountant for 4 months.
The employee will work under the guidance of Finance Director.
The accountant is responsible for the implementation of accounting tasks, policies and procedures for the USAID-funded ACDI/VOCA programs, including but not limited to the responsibilities outlined below.
The position will be based in Nairobi.
Essential Duties / Responsibilities:
·         Oversee financial transactions, activities and monitor financial compliance with ACDI VOCA and USAID requirements.
·         Prepare payroll accrual schedules for 13th month, severance, leave benefits and allocate the same using time sheet based cost share schedules.
·         Prepare accounting vouchers (Journal vouchers, Banking Disbursement & Receipt Vouchers) and ensure that all supporting documentation (invoices and receipts) are attached and the correct Account & Project codes used.
·         Review staff liquidations & advances and verify that every release of funds is backed-up by supporting documents (e.g. SOW, trip report, receipts) and has been authorized before submitting to Chief of Party (COP) or other authorized signatory.
·         Record Journal vouchers, Disbursement & Receipt entries in the QuickBooks accounting system and ensure that the transactions are properly coded per the
ACDI VOCA chart of Accounts.
·         Process funds requests and internally control fund use and amounts paid using appropriate checks and controls.
·         Prepare cost share allocation schedule using approved timesheets and pass journal entries to allocate costs charged to the pool.
·         Review and verify cash disbursements from petty cash before replenishment is done.
·         Carry out Balance Sheet reconciliation for all Liability Accounts and ensure that unreconciled items are actioned latest the following month.
·         Coordinate closely with the Operations Assistant in the field offices following up on travel liquidation and advance documentation, giving technical support and coaching.
·         Collection of VAT from vendors whose DA1 forms have been approved by USAID and GOK.
·         Prepare prepayment analysis schedules for rent, medical premiums, sublease receipts and capture amortization transactions in QuickBooks.
·         Perform a monthly physical check on new assets purchased to ensure that they are tagged and accurately updated in the online asset database.
·         Perform a monthly physical check on office and kitchen supplies to ensure that they are accurately recorded and well secured.
·         Assist the Director of finance carry out field office and sub-award compliance reviews.
·         Notify Director of Finance and/or COP in writing about any concerns risks or misuse of resources and report any illegitimate expenses, misuse of funds or other false financial claims.
·         Keep all sensitive program financial information confidential.
·         Perform other finance related duties as assigned by the Director of Finance.
Education & Experience Requirements
·         Bachelor’s degree in accounting or related field.
·         CPA/ACCA or equivalent certification.
·         Minimum seven (5) years of experience in Financial management or equivalent.
·         Sufficient knowledge of accounting standards and government of Kenya tax laws and regulations.
·         Good administrative and organizational skills; record keeping and filling systems.
·         Good problem solver, self-starter and innovative, good communication, leadership and reporting skills.
·         Experience with USAID project procedures, policies and compliance requirements are highly preferred.
·         A strong command on Microsoft Office Word, Excel, QuickBooks and other relevant computer applications.
·         Fluency in English required.
How to Apply:
Please submit a resume to HRKenya@acdivoca.org no later than March 16,2018.
Please include the position title in the subject line.


ACDI VOCA is seeking an experienced and talented VAT Management Officer for 7 months.
The employee will under the supervision of Finance Director.
The VAT Management Officer is responsible for the overall management of Value Added Tax (VAT) filing, tracking and collection, following the finance policies and procedures for the USAID-funded Kenya programs.
The duties are including but not limited to the responsibilities outlined below.
The position will be based in Nairobi.
Essential Duties / Responsibilities:
·         Maintain an accurate and comprehensive tracker of all invoices and DA1 forms submitted to USAID.
·         Prepare monthly reconciliations of DA1 sent and received/refunded.
·         Update the VAT tracker with all approved DA1 forms received from USAID.
·         Systematically file the approved DA1 forms upon receipt.
·         Collect VAT refunds from vendors as and when the approved DA1 forms are received.
·         Maintain and systematically file, paper trail of the collection process relating to each approved DA1 form.
·         Update the VAT tracker for with monies/ cheques /credit notes received.
·         Follow up on original invoices and ETR receipts and prepare DA1 forms for printing within 30 days of the invoice date.
·         Preparing DA1 filing and submitting the return to USAID.
Qualification / Requirements:
To perform this job successfully, the VAT Management Officer must be able to perform each essential duty satisfactorily.
While the requirements listed below are representative of the knowledge, skills, and/or ability required; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
·         Providing support in Accounting and Finance department
·         Business degree or CPA 2 /ACCA 2 or equivalent certification
·         Two years’ experience of VAT management in donor funded project or experience in debt collection.
·         Good administrative and organizational skills; record keeping and filling systems.
·         Attention to detail and good communication skills.
·         Experience with USAID project procedures, policies and compliance requirements are highly preferred.
·         A good command on Microsoft Office Word and Excel
·         Fluency in English required
How to Apply:
Please submit a resume to HRKenya@acdivoca.org no later than March 16, 2018.
In the subject line, please include the position title and a county(s) that you would like to be considered for.
Resume and all associated application documents shall be provided as a single attachment in and list long-term employment history and any relevant short-term consulting work.
Due to the high volume of applications we are not able to respond to inquiries via phone.
Only those candidates considered for an interview will be contacted.
Interviews will be conducted in the base location of the position.
ACDI/VOCA is an equal opportunity employer.
Women, minorities and people from diverse groups are encouraged to apply.
EOE

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