NGO Jobs in Kenya – WIMA (OVC Program)

Women in Modern Agriculture (WIMA) is implementing a 4 year orphans and vulnerable children (OVC) program in Rarieda Sub- County, Siaya County, which seeks to empower local and county-level OVC stakeholders to strengthen the formal and informal HIV, child protection systems and services as well as linkages between them including multi-sectoral service referrals and coordination to ensure quality service delivery to OVC and their HHs.
WIMA wishes to recruit the following:
Position: Data Officers
Location: Rarieda Sub-County
Overall Purpose: To manage efficient data entry and data base support services to WIMA OVC project in coordination with the Social workers and project M&E Officer.
S/He will ensure proper data entry and filing system for the data collected in the field.
Specific Responsibilities:
·         Verifying data and ensuring entries are correct daily.
·         Ensure that data from the field captures defined variables.
·         Coordinates with the Social Workers in ensuring that required data is timely sent to project M&E person.
·         Backing up the database daily
·         Ensure daily filing of the data forms after entry into the database as per protocol
·         Update the data centre tracking sheet daily
Required qualifications and experience:
·         Vocational training in IT related course
·         1 year experience is desirable
·         Additional professional training in data entry preferred.
Knowledge, Skills and Abilities:
·         Willingness and flexibility to work long hours
·         Proficiency in written and spoken English and Swahili.
·         Excellent knowledge of Microsoft Office and database software;
·         Strong organizational and interpersonal skills and ability to work in a team-oriented setting;
·         Valid Motor cycle Ridding licence will be an added advantage.
Required Travel: Travel within the project area at least 90%
NB: Knowledge of the local language (Luo) is an added advantage.


Position: Household Economic Strengthening Officer
Job Location: Rarieda Sub-County
Job Summary: Reporting to the Project Coordinator – Household Economic Strengthening (HES) will support HES capacity strengthening by providing training, accompaniment, and technical support to households and household groups, focusing on implementing and managing farm enterprises, financial education, market opportunity identification/assessment, and entrepreneurship and business development services.
S/he will liaise with relevant government ministries and programs, other technical experts and agencies, and the private sector to support household graduation and transition.
Specific Responsibilities:
·         Work with the Case Management Systems tools to track household progress.
·         Facilitate group interactions through regular communication, and site visits to support the successful implementation of HES project activities across project area.
·         Coordinate with government officials at all levels, strengthening appropriate coordination and technical support in implementation and follow-up of HES activities.
·         Ensure that HES related activities are appropriately planned and budgeted for in the budget plans.
·         Build capacity of groups on SMART skills to better manage enterprises and engage with established markets and new market linkages.
·         Train SILC agents and groups in 7 Steps of Marketing (market analysis, access to information and inputs, working with financial institutions, business plan development) and link them to local markets, existing associations, financial institutions, and companies working in the agriculture sector.
·         Work closely with Farmer to Farmer to provide technical assistance to farmer-focused SILC and caregiver groups where appropriate.
·         Coordinate with Social enterprise service providers in provision of livestock and crop products in order to encourage farm and off farm enterprises
·         Support in identification of Government Procurement Opportunities for youth, women, and persons with disabilities
·         Use appropriate project management tools to plan, review, and track implementation of the project with minimum wastage of project resources.
·         Develop and maintain linkages with governments, organizations, and projects that can support HES activities in the project area.
·         Ensure a culture of accountability and learning through regular monitoring to project sites, providing oversight of studies and assessments, and proper documentation of tools and promising practices to contribute to learning and building the evidence around household graduation, transition, and economic strengthening.
·         Document project results and impacts in various forms, including media stories, lessons learned, case studies, client satisfaction, etc.
Key Competencies:
·         Knowledge of microfinance;
·         Networking skills;
·         Strong organization skills;
·         Ability to work independently, think innovatively and strategically, and work effectively within a team;
·         Fluency in written and spoken English;
·         Excellent verbal and written communication skills;
·         Ability to work under pressure and within deadlines.
·         Must be a holder of a Valid Driving/Ridding licence.
Required Qualifications and Experience:
Education
·         Bachelor’s Degree in Agriculture / Livestock development, agricultural economics, economics, business administration, or a closely related field.
Knowledge
·         At least a minimum 3 years’ experience in Households economic strengthening programming.
·         Proficiency in MS Office Suite including Word, Excel, Outlook, and PowerPoint.
·         Experience working with small scale farmers and/or value-chain development, business development, entrepreneurship, financial services with a focus on vulnerable populations with USG funded projects.
·         Demonstrated experience in community mobilization, organization, management and mediation among local actors and partner capacity building
·         Demonstrated experience in training design, delivery and mentoring in subject matter relevant to this position
Required Travel: Travel within the project area at least 90%
NB: Knowledge of the local language (Luo) is an added advantage.


Position: Social Worker
Location: Rarieda Sub-County.
Purpose of the Position: Provide quality, comprehensive OVC support i.e. health, education, psychosocial support, economic opportunity, shelter, nutrition, HIV prevention, Social and legal protection, Economic Strengthening e.t.c working together with Community health Volunteers.
Major Duties and Responsibilities
Visitation
·         Conducts needs assessment for individual OVC and recommend necessary care and support.
·         Make referrals and follow up of OVC under support through home and school visits
·         Network with other partners to ensure child welfare, well being and survival in the community
·         Lead and ensure proper distribution of one time relief services to children in need
·         Work with health department to advice on the social issues affecting child health and recommend a care plan for the necessary therapy
·         Work with vulnerable families and economic empowerment team to assess and advice on social economic needs of the families
·         Maintain child documentation and profiling for all the OVC in the program
·         Manage and maintain a profile of donor funding to individual families in need
·         Assist the households to come up with a quarterly budget and make follow ups to ensure that the households are incurring expenditure as per the stipulated budget.
Communication support
·         Writing a Child Status Progress report on a quarterly basis
·         Developing a school lists for all school going children at all levels
·         Assist in any other communication need between the organization and the OVC
·         Develop and manage a child profiling system.
Child Participation
·         Ensure child participation in special events like; the day of the African Child, world Malaria day, World Aids day, clean up exercises amongst others.
·         Train the OVC on different life skills areas and supervise their progress
·         Identify challenges that the OVC may be experiencing and identify possible solutions.
·         Assist to carry out holistic empowerment of the OVC
·         Ensure all caregivers are registered in Village Savings and Loaning groups where they abide by the groups laws and undergo continuous capacity building.
·         Properly maintain parent/guardian group lists
Internal Administration
·         Writing monthly status reports
·         Complete the home visits records as well as OVC information and submit the same to the supervisor
·         Assist in Coordinating, monitoring and supervising the implementation of OVC activities
·         Write and analyze the field reports before submission to the supervisors
·         Attend meetings whenever called for and participate with opinions and ideas.
·         Actively participate in the Psycho-Social Support, for Orphaned and Vulnerable Children and build the community’s capacity to eventually run the PSS on their own.
·         Any other duties and responsibilities assigned by the supervisor from time to time and which are geared towards achieving the overall goal of home visitation.
Level of education and Professional Qualifications
·         Diploma in any Social Science discipline focused on community development.
·         Must have at least 3 years experience working with high number of OVC burdens preferably with USG funded project.
·         Computer skills in Word, Excel and Access.
·         Holder Valid Motor cycle Ridding licence
·         High analytical skills.
·         Records Management Training.
Required Travel: Travel within the project area at least 90%
NB: Knowledge of the local language (Luo) is an added advantage.


Position: Monitoring and Evaluation Officer (M & E)
Location: Rarieda Sub-County
Job Summary: The M&E Officer is responsible for ensuring data quality management, data aggregation, accurate and timely reporting, training staff in data collection tools, and ensuring proper usage and implementation of M&E tools and methodologies.
S/he is also responsible for maintaining the projects databases, running regular reports, and responding to ongoing needs and queries for specific data and/or reports.
Essential Duties and Responsibilities
·         Work with provided M&E plan to ensure program activities are tracked, reviewed in line with the overall goal and implementation plan and have the desired impact to achieve program goals and objectives
·         Lead efforts to monitor progress, evaluate effectiveness, and disseminate results of the program activities
·         Ensure program learning agendas are developed and followed
·         Train on and monitor use of monitoring and evaluation tools to track program activities, outcomes and impact
·         Ensure adherence to compliance of M&E methodology and systems using developed tools and indicators

·         Build M&E competencies of program staffs through training and technical assistance to ensure accurate data collection, monitoring, data analysis and interpretation and reporting
·         Provide technical input, supervise and participate in program evaluations including midterm and end term evaluations.
·         Advise Project Coordinator on M&E-related procedures and policy training activities
·         Meet program M&E deliverables on time.
·         Help ensure quality performance of technical efforts and field activities by coordinating programmatic reporting, quality of data management and information
·         Conduct regular visits to worksites to monitor the development and implementation of M&E activities
·         Support the documentation of program learning throughout the life of the program
·         Manage program databases and run regular reports to monitor progress including Program Tracker.
·         Adhere to and incorporate into day-to-day operations WIMA/CRS office Standards of Professionalism
·         Maintain strict confidentiality of all privileged information regarding both human resources and fiscal matters
·         Assist with any other duties as required by Supervisor
·         The duties listed above are not inclusive of all your duties at WIMA. WIMA reserves the right to change and update position descriptions at any time.
Education and Qualifications
·         Advanced degree in M&E or its equivalent
Skills and Experience
·         Minimum of 4years’ experience in managing and reporting the applications of quantitative and qualitative information management methods of local and international projects
·         Demonstrated experience and capacity in managing information systems and the application of quantitative and qualitative methods
·         Experience with OVC Program funded by USG.
·         HIV prevention programming among young people is a plus
·         Familiar with reporting through KePMS, OLMIS & CPIMS
·         Knowledge of youth appropriate M&E approaches a plus
·         Proven knowledge and experience utilizing applications for the design, monitoring and evaluation of projects
·         Strong computer skills and a working knowledge of statistical software
·         Ability to develop and maintain positive relationships with professional contacts
·         Demonstrate flexibility, cultural sensitivity when working with NGO partners, and the ability to adapt CHF policies and procedures to the local context
·         A person of known integrity
·         Demonstrate the ability to work constructively in a team
·         Superior written and verbal communication skills in both English and Swahili.
·         Ability to interact clearly and effectively with donors and other organizations
·         Strong organizational skills
Working Conditions: Able to work for long hours on computer.
Required Travel: Travel within the project area at least 90%
NB: Knowledge of the local language (Luo) is an added advantage.


Position: SILC Agent Supervisor
Job Location: Rarieda Sub-County
Job Summary: The Supervisor will support HES capacity strengthening by providing training, majorly on SILC and technical support to households and household groups, focusing on implementing and managing farm enterprises, financial education, market opportunity identification / assessment, and entrepreneurship and business development services.
Specific Responsibilities:
·         Work closely with HES officer on day to day operations and planning of all activities.
·         Work with the Case Management Systems tools to track household progress.
·         Facilitate group interactions through regular communication, and site visits to support the successful implementation of HES project activities across project area.
·         Build capacity of groups on SMART skills to better manage enterprises and engage with established markets and new market linkages.
·         Train SILC groups in 7 Steps of Marketing (market analysis, access to information and inputs, working with financial institutions, business plan development) and link them to local markets, existing associations, financial institutions, and companies working in the agriculture sector.
·         Work closely with Farmer to Farmer to provide technical assistance to farmer-focused SILC and caregiver groups where appropriate.
·         Use appropriate project management tools to plan, review, and track implementation of the project with minimum wastage of project resources.
·         Ensure a culture of accountability and learning through regular monitoring to project sites, providing oversight of studies and assessments, and proper documentation of tools and promising practices to contribute to learning and building the evidence around household graduation, transition, and economic strengthening.
·         Document project results and impacts in various forms, including media stories, lessons learned, case studies, client satisfaction, etc.
Key Competencies:
·         Knowledge of microfinance, SILC, Village Saving and loaning and Table banking.
·         Networking skills;
·         Strong organization skills;
·         Ability to work independently, think innovatively and strategically, and work effectively within a team;
·         Excellent verbal and written communication skills in English and Swahili;
·         Ability to work under pressure and within deadlines.
Required Qualifications and Experience:
Education
·         Diploma in Community development, agricultural economics, Agri-business management, Business administration or related field.
Knowledge
·         At least 2 years’ experience in working with local community development project preferably with microfinance institutions or USG funded project.
·         Proficiency in MS Office Suite including Word, Excel, Outlook, and PowerPoint.
·         Experience working with small scale farmers and/or value-chain development, business development, entrepreneurship, financial services with a focus on vulnerable populations with USG funded projects.
·         Demonstrated experience in community mobilization, organization, management and mediation among local actors and partner capacity building
·         Demonstrated experience in training design, delivery and mentoring in subject matter relevant to this position.
·         Must be a holder of Valid Motor cycle Ridding licence.
Required Travel: Travel within the project area at least 90%
NB: Knowledge of the local language (Luo) is an added advantage.


Position: Finance and Administration Officer
Duty Station: Rarieda Sub-County
Responsibilities:
·         In consultation with WIMA management, setting up and monitoring the financial system in order to ensure that the organization finances are maintained in accurate and timely manner.
·         Maintaining accounts payables and accounts receivable systems in order to ensure complete and accurate monthly reports
·         Managing employee files and records to ensure complete and accurate payment of benefits and allowances.
·         Collection of data and maintaining manual and computerized prime accounting records.
·         Preparation of monthly cash flow statements.
·         Efficient and effective office management services and administrative support.
·         Preparing invoices for services rendered and Goods purchased in line with USG funded projects.
·         Maintaining up to date information on exchange rates on behalf of the organization.
·         Administration, reconciliation and weekly/monthly reporting to project Coordinator/Director on petty cash and all bank accounts.
·         Manage the project finance and oversee all local procurement ensuring that donor’s/organization’s policies are adhered to.
·         Submit monthly returns to KRA
·         Preparing and managing cash flow projections
·         Support Project coordinator and other project staff in drafting budgets, preparation of field documents and submission of field reports.
·         Implementing the organization’s internal controls
·         Performing financial monitoring of WIMA and its related offices.
·         Preparing regular monthly, quarterly and annual financial reports.
Qualifications & Experience:
·         Bachelor of Commerce- Accounting or Finance Option from a recognized institution.
·         Holder of CPA K or equivalent
·         Registered with institute of Certified Public Accountants of Kenya (ICPAK) and registration of Accountants Board of Kenya (RAB)
·         Have at least 3 years experience in USG funded program.
·         Familiar with financial reporting software’s; QuickBooks and Tally
·         Have high integrity and fulfill the chapter 6 requirements of the Constitution of Kenya 2010.
Additional Required Qualities:
·         Ability to work well with others in a team environment.
·         Ability to multi-task.
·         Excellent time management skills.
·         Ability to work long hours.
·         Ability to pay attention to detail.

NB: Knowledge of the local language (Luo) is an added advantage.


Position: Project Coordinator OVC.
Location: Rarieda Sub-County.
Purpose: The Coordinator will be responsible for providing technical support to staff managing OVC programs in the field and ensuring appropriate implementation as per the approved activities, support in writing periodic reports, hold technical meetings, work with all stakeholders involved and represent WIMA externally to appropriate forums.
To advance WIMA desires to integrate OVC/HCBC with the ART (AIDS Relief) and other ongoing OVC-PEPFAR programs. Ensure that the OVC/VHH integrates agriculture and microfinance to promote food security and improve incomes.
Initiate collaborative activities with county partners, including Ministry of Gender, Children & Social Development, Children’s Department and other National organizations as appropriate.
Specific Duties and Responsibilities
·         In collaboration with the M&E officer, use appropriate tools and mechanisms to monitor and evaluate the progress of the set goals and objectives.
·         Visit intervention sites to provide management and administrative support as well as advise to project staff- with the view of improving operational aspects of the project.
·         Participate in performance evaluation of intervention sites, identify performance gaps and recommend suitable improvement plans.
·         Ensure strict adherence to project plans as envisaged in WIMA guidelines, donor philosophies and in conformity with national and international standards.
·         Organize regular implementation review meetings with all staff and relevant stakeholders.
·         Ensure regular data quality assessments for efficient and timely service delivery.
·         Oversee the preparation of annual Work plan and Budget.
·         Provide technical support in the preparation of Task orders and ensure strict adherence to the same during project implementation.
·         Effectively and efficiently manage project grants in accordance with the donor, GoK as well as WIMA guidelines.
·         Work with management of WIMA, key stakeholders and OVC Technical teams to develop abstracts for sharing in relevant fora- locally and internationally.
·         Ensure that documentation of best practices is undertaken.
·         Supervise project staff
·         Manage and maintain WIMA resources and equipment in the area of operation, as well as any other duty that maybe assigned from time to time
Qualifications
·         Degree in Social Sciences, public health or an equivalent with experience in OVC/HCBC.
·         Have solid working knowledge (practical skills) in OVC/HCBC Programming.
·         At least 4 years experience working in OVC project with wide coverage area funded by USG.
·         Familiarity with implementation of US Government-funded projects.
·         Demonstrated ability to transfer knowledge through formal and informal training.
·         Experience in staff supervision, good coordination skills as well as the ability to work in a team.
Required Travel: Travel within the project area at least 90%
NB: Knowledge of the local language (Luo) is an added advantage.
How to Apply
If you meet the above requirements, kindly send your application and address it to THE C.E.O WIMA-CBO with your daytime contacts (cell phone number) to reach us latest Monday, 19th, March, 2018.
Email: wimawomen@gmail.com
WIMA- CBO, P.O. Box 133 Nyilima.
OR deliver to WIMA office in Kalandini, Rarieda Sub-County, opposite AP camp.

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