Jobs and Vacancies in NIBS, Kenya

NIBS Technical College

Job title: Administrative Assistant
Reporting to: Head of Academic Affairs
Job description
·         Assist in exams booking/ processing, capturing students marks
·         Type and word-process various documents.
·         Manage, organize, and update relevant data using database applications.
·         Maintain a good filing system in the heads of department offices.
·         Maintain cleanliness and orderliness in the office.
·         Adhere to procedures relating to the proper use and care of equipment and materials for which the role has responsibility.
·         Any other duty as may be assigned by your supervisor
Minimum qualifications and experience
·         Technical education diploma or higher National Diploma in Secretarial studies or Front Office Management.
·         2 years work experience as an administrative assistant in a busy environment.
·         Experience in a learning Institution will be an added advantage.
Knowledge and skills
·         Good communication and public relations skills.
·         Excellent Computer skills.
·         Have a professional approach to all routine tasks & sense of responsibility all times.
·         Excellent time management, interpersonal and organizational skills.
·         Excellent Administrative skills.
·         Able to meet strict deadlines.
·         Able to work under minimal supervision.
·         Must be a person of high integrity and confidentiality.

Job Title: Hospitality Management / Catering & Accommodation / Food& Beverage Management (Production and Service) Lecturer
Job Summary: The lecturer will be responsible for developing relevant skills and competence in our students.
Job description
·         Carry out research and prepare up-to-date learning materials.
·         Prepare course outlines for all the units allocated and issue to students within the first week of the semester.
·         Teach the units allocated by the Head of Department and as reviewed from time to time.
·         Evaluate the outcomes of individual learning through formal assessments or informal methods and ensuring feedback is given.
·         Ensure the subject course outline is sufficiently covered within the stipulated time period
·         Administer/ Supervise related practical lessons.
·         Participate in the development, administration and marking of exams and other assessments
·         Prepare and present all the professional documents as required by the academic policy.
·         Participate in extra-curricular activities organized by the college.
·         Attend and participate in departmental and other college meetings.
·         Maintain discipline among the students.
·         Any other duties that may be allocated to you by your supervisors from time to time.
Minimum qualifications and experience
·         A bachelor’s degree in Hospitality Management / Catering & Accommodation / Food & Beverage production.
·         Diploma in any of the above fields.
·         A diploma in technical education will be an added advantage.
·         Four years teaching experience in a tertiary institution.

Job title: Procurement Officer
Job Summary: To carry out store processes in compliance with effective procedures, regulations, memorandums and legislations
Qualification Level:Diploma
Experience Level: Entry level
Job description
·         Ensure safe keeping both as to quality and quantity of materials and items.
·         Maintain proper records of goods received and goods issued.
·         Initiate purchase requisitions for the replacement of stock of all regular stores items whenever the stock level of any item of store approaches the minimum limit .
·         Initiate action for stoppage of further purchasing when the stock level approaches the maximum limit.
·         Maintain an up-to-date list of all the college’s vendors.
·         Check and receive purchased goods and items forwarded by the receiving department and to arrange for the storage in appropriate places.
·         Issue materials only in required quantities against authorised requisition notes/material lists.
·         Check the book balances, with the actual physical stock at frequent intervals by way of internal control over wrong issues, pilferage, etc.
·         Train and be in charge of other store staff by allocating duties and supervising their work
·         Maintaining an up-to-date price list of all products and services we purchase regularly
·         Maintain an up-to-date asset register for all departments.
·         Conduct periodic stock takes with all departments.
·         Maintain a list of all items to be disposed from the stores.
·         Report misuse of any material and equipment.
·         Check and report any expiry or pilferage of items in the store to avoid losses.
Minimum qualifications and experience
·         Diploma in Purchasing & Supplies, Procurement or any other relevant discipline.
·         At least one year of experience in a similar position
·         Computer Proficiency
·         Registered Member of SCM professional body will be an added advantage.
How to apply
To express interest in this opportunity, send your CV via email to by 23rd February 2018.
Attach your CV and cover letter with the job title as the subject of the email.
Only shortlisted candidates will be contacted.

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