NGO Jobs in Kenya – KEMRI

Fiscal & Administration Manager
To be based in Thika
Purpose:
The Fiscal and Administration Manager will provide administration and management of grants and contracts in support of the project. This position will exercise a high degree of independent judgment and has delegated decision-making responsibility for funds management and contract administration.

Responsibilities

·         The incumbent will oversee all core fiscal processes and procedures for the project; Develop research budgets and budget justifications for submission to external funding sources and ensure proposal conformity with agency guidelines;
·         Responsible for budget implementation compliance with sponsor and parent institution requirements and policies including monitoring progress and changes and keep senior leadership team abreast of the organization’s financial status;
·         Manage organizational cash flow and forecasting, review of cash and bank status, consolidation and monitor of expenditure to ensure that financial data and cash flow are steady and support operational requirements;
·         S/he organize and execute the pre award grant preparation and submission process;
·         S/he will be responsible for post award grants management;
·         Review of incoming award letters, for budget and award terms. Confer with program director to discuss award and how funds will be distributed;
·         Authorize all necessary accounting transactions to maintain budget integrity; review and approval payroll reports, travel expenses, purchase orders, and subcontract invoices;
·         Oversee timely reconciliation of monthly variance reports and projections, review budget reports and advice on spending patterns;
·         Implement a contracts management and financial management/ reporting system; review contracts before approval and ensure that they fully comply with the organizational policies and procedures;
·         Develop, update and implement all necessary financial and administration policies and accounting practices;
·         Interface with auditors and provide access to records and timely follow-up to questions and/or concerns;
·         Coordinate with the administrative team to develop grant submission schedules, delegate duties to staff and ensure adherence to deadlines;
·         Maintain ongoing, timely and effective communication with all relevant parties throughout the entire post-award process;
·         Present critical financial matters as necessary;
·         Supervise Fiscal Team staff to meet all deadlines and goals;
·         Manage the close-out of grants to include equipment management, invention statements, subcontract close-outs, final progress reports, and small business reports;
·         Strategic planning for institutional financial management
Administration and Human Resources
·         Work closely and transparently with all external partners including third-party vendors and consultants;
·         Fulfill the purchasing and procurement requirements for the organization and ensure that relevant policies are adhered to;
·         Management of inventory and asset register;
·         Ensuring that all legal operational licenses statutory remittances are up to date;
·         Oversee administrative functions as well as facilities, office space, repair and maintenance of buildings, equipment and vehicles to ensure efficient and consistent operations;
·         Oversee strategic HR-related issues for the organization including hiring needs, salary increases, promotions, professional development, performance evaluations, disciplinary matters and terminations;
·         Any other duties assigned by supervisor;

Requirements

·         Bachelor’s degree in Accounting, Finance, or other related field 7 years’ experience in a research organization with at least 5 years in financial management position
·         Must have a thorough knowledge of contract and grant policies, grant preparation experience and post award management;
·         Must be able to apply excellent analytical skills and flexibility to work effectively.
·         Ability to (re) prioritize as necessary to meet critical deadlines;
·         Strong supervisory skills and good interpersonal skills required to work as a team
·         Excellent written and verbal communication skills;
·         Proven strategic planning experience at the managerial level;
·         Ability to exercise independent judgment and manage competing priorities using strong organization skills;
·         Advanced Microsoft Office skills using a range of software programs including MS Work, Excel, and Access;
·         Demonstrated ability and/or experience handling high volume of diverse tasks, under deadlines, with consistent accuracy and attention to detail;
·         CPA (K) qualified;
Desired
·         Experience in health research administration and international research;
·         Experience with pre-and post-award administrative systems;
·         Master’s degree
Terms of Employment
Employment is on a one year renewable contract with a probation period for the first 3 months. Salary is negotiable within the appropriate grade depending on education, experience and demonstrated competency.

Laboratory Technologist
To be based in Thika
Purpose
To assist the Laboratory Manager in the operations and coordination of laboratory activities
Responsibilities
·         Performs a variety of technical laboratory procedures according to Standard Operations Procedures and Study Protocols
·         Performs laboratory quality assurance/ quality control practices
·         Participates in Quality Control and Quality Improvement for area of specialty and Lab indicators
·         Ensures that quality control data are within acceptable ranges before reporting patient results
·         Identifies out of range control values, takes corrective action, and notifies others of changes
·         Conducts internal quality audit regularly and initiates corrective and prevention actions
·         Responsible for accurately completing records and reports and other statistical information for master files or databases. Follows laboratory policy for data retrieval, record keeping, samples, and identification, requisition,
·         reporting and charting procedures
·         Maintains high level of competence in GCLP, laboratory safety and standard operation procedures
·         Maintains a neat, clean and organized work area
·         Keeps an adequate supply of working materials on hand
·         Maintains confidence by keeping laboratory information confidential
·         Maintains laboratory equipment as outlined in the various operation SOPs and equipment manuals
·         Develops laboratory standard operating procedures and manuals
·         Any other duties assigned by supervisor
Qualifications
·         Possess Degree in Medical Laboratory Sciences
·         MUST be registered by the Kenya Medical Laboratory Technicians and Technologist Board
·         At least three (3) years’ experience in a busy clinical research laboratory
·         Experience in carrying out laboratory testing for research studies and/or clinical trials
·         Trained and certified on Good Clinical Laboratory Practice (GCLP)
·         Experience in laboratory audit processes
·         Must be reliable, self-motivated and self-driven
·         Must have an aptitude for technical problem solving
·         Good communication and management skills
Terms of Employment
Employment is on a one year renewable contract with a probation period for the first 3 months. Salary is negotiable within the appropriate grade depending on education, experience and demonstrated competency.
Research Assistants
To be based in Thika (2 Positions)
Purpose
To assist in field data collection
Responsibilities
·         Timely abstraction of data from patients’ charts
·         Verify quality of data by comparing abstracted data to source documents
·         Ensure facilities have adequate data collection tools and request necessary supplies for the project
·         Liaise with the health facility staff to ensure project activities are conducted as scheduled
·         Providing project management team with regular feedback on field activities
·         Other duties and responsibilities as may be assigned
Requirements
·         College diploma in nursing, health records or any health related field
·         Experience working in a Comprehensive Care Centre will be an added advantage
·         Ability to work independently and as part of a team
·         Past experience in electronic data collection using Survey CTO/ ODK desirable
·         Excellent organizational skills
·         Good interpersonal skills
Terms of Employment
Employment is on a one year renewable contract with a probation period for the first 3 months. Salary is negotiable within the appropriate grade depending on education, experience and demonstrated competency.
How to Apply
1.      All applicants must meet each selection criteria detailed in the minimum requirements
2.     Must include a current CV with names of at least 2 referees.
3.     Must include copies of academic and professional certificates
A duly signed application letter indicating the vacancy reference with copies of documents listed above should be sent to: phrdrecruit@pipsthika.org not later than 31st January 2018.
KEMRI is an equal opportunity employer committed to diversity; persons with disability, women, youth and those from marginalized areas are encouraged to apply.
KEMRI does not charge a fee at any stage of its recruitment process including application, interview and processing of offer letter. If asked for a fee, report such request immediately.
Only those shortlisted will be contacted.

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