Admin Officer Job in Nairobi, Kenya

Job Title: Admin Officer 
Location: Nairobi
Net Salary: 40k

Our client is a Kenyan manufacturer of motor bikes. 

They seek to hire a Management Assistant who will play an integral part in planning and managing schedules and coordination with the relevant stakeholders.

S/He will work closely with the Operations Director and the commercial director to assist in planning, filing, scheduling for meetings as well as ordering office supplies.

S/He should be a competent professional able to oversee office operations as well as schedule for various activities.

·                     Ensure all management documents (management meetings, board meetings etc.) are signed and well filed
·                     Source office supplies and maintain office inventories
·                     Order for office stationery when they are below the required quantities
·                     Arrange visas, travel tickets and accommodation for employees who are travelling out of station
·                     Organize meetings and ensure directors are well briefed for each meeting
·                     Organize and maintain diaries of the directors
·                     Keep action item lists for the directors as well as manage their follow ups
·                     Book external boardrooms when necessary and ensure meals and refreshments have been ordered on time
·                     Maintain rapport with various service providers e.g. hotels, travel agents, boardroom providers
·                     Ensure international guests are well catered for and have accommodation and transportation to and from the airport
·                     Deal with emails and phone calls and correspond on behalf of management
·                     Take minutes during commercial and board meetings and ensure the meetings are signed, scanned and properly filed
·                     Draft letters, presentations, briefs and emails on behalf of management
·                     Screen calls, enquires and requests and direct them to the relevant parties
·                     At least 5 years’ experience as an Executive Assistant at board levels
·                     Proficiency in Microsoft office programs
·                     At least a diploma in business administration/business management
·                     Previous experience working in a multicultural environment is an added advantage
·                     Should be a self-starter who is driven and self-motivated
·                     Strong project management and leadership skills
·                     Great networking skills
·                     Excellent attention to detail
·                     Great communication skills.
·                     Highly organized and process driven
How to Apply
If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Admin Officer - Motorbikes) on or before 20th October 2017.

Kindly indicate current/last salary on your CV

N.B: We do not charge any fee for receiving your CV or for interviewing. 

Only candidates short-listed for interview will be contacted

Leave a Comment

Check out our tips for today’s football matches and make good money.

Several matches are lined up  tonight  but we have narrowed down to six that are somehow easy to predict possible outcomes. While the od...

2012 The Kenyan DAILY POST. All Rights Reserved. - Designed by Denno