Assistant Operations Officer Job in Nairobi
Jobs and Careers 02:46
Vacancy
Announcement No: VA-008-2016
Position
Title: Assistant
Operations Officer
Grade
Level: SC8
Contract
Type: Service Contract – NPP
Duty
Station: Nairobi
Organizational
Unit: FAO Representation Office in Kenya
Duration: 12
months with possibility of extension
Eligible
Candidates: Kenyan Nationals
Anticipated
Start Date: February 2017
General
Description of Tasks and Objectives to be achieved: The Food and Agriculture Organization (FAO) Representation
in Kenya seeks to fill in the position of Operations Officer for implementation
of the EU-funded project Support to the attainment of Vision 2030 through
Devolved Land Reforms in Kenya (GCP/KEN/085/EC).
Reporting
Line: Under the overall supervision of the
FAO Representative for Kenya, general supervision of the Head of the PST, the
direct supervision of the Land and NRM sector head, the Operations officer will
provide support to the Land programme in the following way:
Key
function: Ensuring the timely delivery of all sector related
operational inputs as well as maintaining excel records of planned project
expenditure and commitments
Specific
Functions:
·
Immediately after project
operationalization, plan with Responsible Officers and Project Mangers the
services to be provided under MS 507 and MS 502, taking account of timing,
linkages and consider the appropriateness of each manual section
·
Support project managers to develop
procurement requests, request for quotations and bid documents which comply
with FAO regulations and are of sufficient quality to clear initial QA by the
sector head.
·
Track all procurement requests and
follow up where necessary in order to ensure timely delivery to the field.
·
Maintain a register of where all
assets procured by the projects are, ensure proper hand over of assets, and
liaise with Finance Unit for recording into the FAO corporate assets register.
·
In collaboration with other sector
officers, compile a list of technical specifications for commonly procured items
·
Insert all project, commitment and
planned commitment into excel allotment forms and appraise project managers and
sector heads of delivery on a monthly basis
·
Maintain an up to date register of
all sector contracts and LOAs on the Shared Drive (Contract / LOA no., PO n.,
Service Provider, Project, Dates of Signature by FAO and SP, Date of Closure,
Reporting Deadlines, Report Clearance dates, Payment dates, Amendments) and
Contacts of SP: Signatory, Technical Responsible and Financial Officer .
·
Review the adequacy of the Financial
Reports submitted from service providers and (in collaboration with the PMU and
CSU) request additional info where appropriate
·
Submit financial and narrative
reports (from service providers) to CSU for payment once cleared by sector head
·
Perform other related duties and
activities upon instructions received from sector head
Minimum
Requirements
·
Bachelor’s Degree in Social science,
Education, Community Development, Programme Management or related Fields.
·
Minimum 3 years’ experience working
in a similar position; more specifically experience in programme design and
project cycle management.
·
Must have fluency in English.
·
Good communication, analytical,
presentation and reporting skills and a team player.
·
Competency in the use of Computer
Applications MS Word, MS Excel, MS PowerPoint.
Proven experience with UN regulations and procedures will be an added advantage.
Proven experience with UN regulations and procedures will be an added advantage.
How to
Apply:
Candidates
are requested to submit their application by email to vacancy-kenya@fao.org
quoting the position title and vacancy announcement number.
A duly
completed Personal Profile Form (PPF) generated from FAO’s iRecruitment portal
as a PDF-file is to be submitted by email together with a cover letter.
Please
note that attached resumes or CV’s in place of the PPF will not be accepted.
In order to prepare a Personal
Profile Form, you must first register on the FAO iRecruitment site by clicking
on the following link to register: http://www.fao.org/employment/irecruitment-access/en/
In
order for your application to be properly evaluated, please ensure that all
sections of the on-line profile are completed.
Deadline
for Application: 13 November 2016
Applications
received after the closing date will not be given consideration.
Only
short listed candidates will be contacted.
This
vacancy is open to both male and female candidates.
Qualified
female candidates are encouraged to apply.
Persons
with disabilities are equally encouraged to apply.
