Finance & Administration Assistant Job in Kenya

Finance & Administration Assistant
Do you want to be remembered on the right side of history and support the work of an international peacebuilding organisation? Do you have a passion for structure and numbers? Do you have what it takes to deliver stellar professional support for a wide range of administrative and financial projects? The Life & Peace Institute (LPI) is now looking for a Finance and Administration Assistant to be based in our international headquarters in Uppsala.
About us
The Life & Peace Institute (LPI) is an international and ecumenical centre that supports and promotes nonviolent approaches to conflict transformation through a combination of research and action that entails the strengthening of existing local capacities and enhancing the preconditions for building peace. LPI envisions a world where peace, justice and non-violent relations prevail through people’s active work and commitment. LPI has been active in making contributions towards achieving this goal since 1985.
LPI works with a variety of local and regional partners in the Horn of Africa region, Somalia, Sudan, Kenya, Ethiopia and Great Lakes region, particularly the Democratic Republic of the Congo. The Headquarters of the organisation is located in Uppsala, Sweden. The Finance and Administration Unit mainly supports the staff and the processes based in Sweden, but also works closely with the other offices to strengthen LPI’s financial, administrative and HR practices.
About the role
The Finance and Administration Assistant is a key role in the Finance and Administration Unit, and is responsible for providing financial and administrative support for LPI’s Uppsala office. He or she will work closely with the Finance and Compliance Officer as well as the HR and Administration Officer, and will be the first point of contact for administrative work in the office, whether it relates to financial administration support, logistics coordination or general office administration.

Key Responsibilities

·         Supporting the management of accounts payable from scanning and coding to the accounting and reconciliations: invoices and expense claims, as well as other financial transactions as instructed, etc.
·         Assisting in liaising with Skatteverket and other relevant Swedish authorities and external partners.
·         Supporting the yearly audits by liaising with the auditors and engaging in other required interactions.
·         Assisting with the procurement of products/services.
·         Reception duties both on the phone and in person.
·         Organising staff events such as the annual Staff Day or Christmas Event.
·         Coordinating travel and lodging for international guests and LPI staff, as well as support for obtaining visas.
This is a full time (100%) position based in our office in central Uppsala. The successful candidate will be offered a fixed-term, one year contract, with good possibility for extension based on performance. The Life & Peace Institute is committed to offering employees an excellent work-life balance and a generous benefit package based on our collective agreement.

Requirements

·         Relevant academic education or trainings within finance and/or administration or equivalent knowledge acquired through professional experience. A university degree in Finances or a related discipline is a plus.
·         Experience of working in finance and/or office administration or a service/support function, is a plus.
·         Experience of handling contact with suppliers and authorities in Sweden.
·         Service mindedness in delivering professional support at all levels within the organization, and readiness to assist where it is needed.
·         A problem-solver and initiative-taker with good organizational skills, able to work effectively both by themselves and as part of a team.
·         A multi-tasker with the ability to tackle new challenges and handle additional tasks effectively and deliver results in a fast-paced environment.
·         Experience from work with the NGO or non-profit organisations sector is a plus.
·         Excellent Swedish and English language skills.
How To Apply:
Please send your application, including a cover letter and CV in English, no later than February 4th, 2018 toapplications@life-peace.org, with the subject line “Finance & Administration Assistant”.

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