Recruitment in UMMA University, Kenya

Deputy Vice Chancellor (Administration, Finance and Planning)
REF: VA/UU/020/2017
The Deputy Vice Chancellor (Administration, Finance and Planning) will be one of the principal assistants to the Vice Chancellor.
He/she will head the Administration, Finance and Planning Division and will be responsible for management of physical and financial resources of the University.
He/she will also be responsible for infrastructure and development matters to achieve the University’s goals, objectives and agreed performance targets. The Deputy Vice Chancellor shall:

Responsibilities

·         Oversee the development, implementation, monitoring and evaluation of policies and appropriate procedures to ensure efficient performance and delivery of services in the University;
·         Co-ordinate and advice the management on matters relating to labour relations, union matters, promotions, discipline, employee services, staff welfare-related issues;
·         Establish and maintain effective workable systems for regular monitoring and evaluation of the performance, quality of service, relevance and efficiency of all planning, finance and development units;
·         Co-ordinate the preparation of statutory financial statements and management reports for planning and decision making;
·         Co-ordinate physical infrastructure planning and development as well as monitoring and evaluation;
·         Oversee the implementation of the Master Plan and Procurement Plans;
·         Co-ordinate preparation of Budget and management of expenditure;
·         Provide leadership in the management of the planning and partnership activities of the University;
·         Establish strategic linkages with government/regulatory agencies and other local/international institutions;
·         Co-ordinate the design and implementation of appropriate human resource systems which will attract, develop and retain competitive human resource capital;
·         Co-ordinate the University’s Income Generating Activities;
·         Co-ordinate Catering Services, Estates Management, Staff Health Care Services, maintenance and repair of existing facilities; and
·         Perform such other duties as may be assigned or delegated by the Vice Chancellor.

Requirements

For appointment to the position of Deputy Vice Chancellor (Administration, Finance and Planning), the applicant must meet the following qualifications:
·         Must hold an earned PhD from a recognized University and preferably be a full or associate Professor.
·         Have at least eight (8) years hands-on academic and research experience at senior level, and possess demonstrable managerial ability and capacity for leadership in an academic and/or research institution;
·         Possess an outstanding and internationally recognized scholarship record as evidenced by peer-reviewed journal publications and university-level books or book chapters;
·         Have demonstrable ability and leadership skills to effectively co-ordinate the administration, finance and planning functions in the University;
·         Possess demonstrable knowledge of and experience in strategic planning and implementation of physical and human resource development functions;
·         Have knowledge of Finance and/or Accounting;
·         Have demonstrable experience in networking, fundraising and resource mobilization in an academic/research institution;
·         Possess corporate governance skills, interpersonal and communication skills, high ethical standards, integrity and professionalism;
·         Have thorough knowledge of current national, regional and global trends in the development and provision of higher education;
·         Comply with the requirements of Chapter Six (6) of the Constitution of Kenya on Leadership and Integrity.
·         Must be able to articulate Islamic values in all aspects of the University Management.

Research Fellow
REF: VA/UU/026/2017
We are looking for a self-driven and dedicated Research Fellow; reporting to the Registrar, in charge of Research, Innovation and Outreach Affairs within the University.

Responsibilities

·         Contribute to teaching and learning programmes in the University
·         Supervise undergraduate and postgraduate research students
·         Contribute to development of research objectives, projects, concept papers and proposals.
·         Conduct individual or collaborative research projects.
·         Prepare and coordinate knowledge dissemination activities including seminars, workshops, conferences, exhibitions and publications.
·         Prepare projects and activities reports to the required deadline with minimal supervision.
·         Promote linkages, partnership and scholarly networking to benefit the University.
·         Mentor and support faculty members in developing the research techniques and advice on professionalism.
·         Demonstrates data analysis techniques, project planning, monitoring, and evaluating research projects and their outcomes.
·         To work with other members of the University in pursuit of quality research and academic excellence.

Qualifications

·         PhD or equivalent degree qualification (or a Master’s degree qualification in special cases) in the relevant area from recognized/accredited university;
·         Those with a Master degree must have at least three (3) years teaching experience at university level;
·         Four equivalent publication points;
·         Been registered by the relevant Professional Body (where applicable).

Associate Dean of Students – Female Hostel
Ref: VA/UU/021/2017
Primary Functions
Under the direction of the Dean of Students, serves as a leader in the planning, coordination and administration of campus activities and   programs including student conduct and extracurricular programs. Supports the mission, vision and the core values of the university and fosters an environment and culture which promotes respect, responsibility and trust.

Responsibilities

·         Perform a variety of administrative duties to assist the Dean in managing the department.
·         Assist in the development, implementation and evaluation of intervention programs that address the needs of at risk students.
·         Receive referrals and confers with Students, Parents, Lecturers to help meet the needs of struggling students.
·         Instructs students in appropriate behaviour.
·         Provides leadership for students’ attendance improvement efforts.
·         Participates as needed in university’s planning meetings for students.
·         Liaison to the after university program in collaboration with faculty and or personnel from outside agencies.
·         Liaison to the extracurricular activities, other programs and events.
·         Helps plan and carry out the university’s student activities e.g. 1st year orientation programs.
·         Responsible for the maintenance of accurate records.
·         Supervise Student leadership annual elections including preparations thereof.
·         Monitor and evaluate Student discipline matters.
·         Facilitate student involvement in campus life through learning programmes, e.g. Guest Speakers, Workshops and other forums where they can develop and enhance their leadership potential.
·         Ensuring students with special needs get assistance in collaboration with the University Administration, Office of the Dean of Students and other key stakeholders.
·         Take on other duties and responsibilities as assigned.

Qualifications

·         Bachelor degree in Education Administration / Counselling/ Psychology /Communications or similar field.
·         Minimum 5 years’ experience in administrative position in an Institution of Higher Learning / Corporate World.
·         Excellent communication and demonstrated decision making skills.
·         Must demonstrate proven work ethics that meet deadlines, leadership skills, good interpersonal skills and a team player.
·         Excellent supervisory, organizational and training skills.
·         Excellent communication and presentation skills.
·         Good analytical skills.
·         Skills in organization and coordination of student related projects.
·         Word processing and technical skills in any two of the soft ware packages relating to student affairs.
·         Ability to work independently.
·         Demonstrated commitment to cultural diversity and ability to work with individuals or groups with diverse backgrounds.
·         Being a practising Muslim will be an added advantage.

Senior Librarian
Ref: VA/UU/023/2017

Qualifications

·         Master’s degree in Library Information Science from a CUE recognized Institution.
·         Bachelors in any discipline from a CUE recognized Institution
·         5 years’ experience in an academic or research library 3 of which should be as an Assistant Librarian
·         Competence in library management system

Responsibilities

·         Liaising with the university librarian in planning and coordination of library services,
·         Marketing of library through publications of bulletin, manuals and guides
·         Attending to official correspondence, career development and counseling
·         Performance evaluation, training and professional development;
·         Budget preparation and harmonization;
·         Responsible for staff development and capacity building, in addition will facilitate library services user education
·         Any other duties as may be assigned by senior officer.

Chief Security Officer
Ref: VA/UU/026/2017
Umma University is located in Kajiado County. We are looking for a high caliber, self-driven and dedicated Chief Security Officer whose ultimate role is to ensure that institutional security function adds value and gives it a competi-tive advantage.
Reporting to the Ag.Vice chancellor, the officer will be responsible for the efficient management and administration of Security Services in the University.

Responsibilities

·         Plan and ensure execution of security arrangements as required by the university.
·         Look after all the security arrangements in all campuses.
·         Initiate, develop, review and implement security policies in the University.
·         Supervise and control the work of security personnel.
·         Assist the university authorities in maintaining law and order.
·         Maintain records and charts of crimes and incidents including overseeing of security surveys and inspections.
·         Prepare periodic returns on security operational matters.
·         Plan and design security documents e.g. passes, registers
·         Maintain liaison with security agencies through security meetings regarding law and order problems and investiga-tion of criminal cases affecting the university
·         Assist the University Hostels’ Administration in day to day functioning i.e. eviction of unauthorized occupants/intruders.
·         To attend to fire incidents and other calamities and incidents on the campus.

Qualifications

·         Have a Bachelor’s Degree in any Social Science from a recognized institution. A master’s degree will be an added advantage.
·         Have served in the Disciplined Service in the rank of Inspector or an equivalent rank; or in a comparable and relevant position in the Public Service or in a reputable private sector for a minimum period of three (3) years.
·         Have undergone six (6) weeks approved security course at Criminal Investigation Department (CID) Training Institution.
·         Have a Certificate of good conduct.
·         Have demonstrated professional competence and administrative capability in security matters.
·         Overall, should have excellent communication, persuasion and public speaking skills. He or she will need to build relationships quickly and should possess a quick analytical mind and a decisive nature.

Marketing Manager
Ref: VA/UU/025/2017

Responsibilities

·         Planning, developing and implementing PR Strategies
·         Liaise with media –coverage of all university functions
·         Collating and analyzing media coverage
·         Writing and editing in-house magazines, case studies, speeches, articles and annual reports.
·         Ensure proper dissemination of corporate publicity information materials like posters, banners, calendars, diaries, prospectus, and monthly update newsletters
·         Coverage of university activities- both video and photography
·         Maintaining and updating information on the institutional website.
·         Sourcing and managing speaking and sponsorship opportunities
·         Organize and coordinate university exhibitions and marketing activities.
·         Commissioning market research
·         Fostering community relations through events such as open days and through involvement in community initiatives
·         Managing the PR aspect of a potential crisis situation
·         Conducting internal communication courses and workshops
·         Monitoring the public opinions about any issues
·         Advising management on policy issues and communication strategies.
·         Marketing Umma University in order to increase student enrolment.
·         Any other duties assigned by the immediate supervisor.

Qualifications

·         Master’s Degree in the relevant field
·         Bachelor’s Degree in Mass Communication/Marketing or equivalent from recognized institution.
·         Computer Literacy
·         Exemplary work performance
Personal Attributes
·         Excellent communication ,
·         Interpersonal and writing skills
·         Excellent organizational and time management skills with the ability to multitask
·         The ability to cope with pressure.


ICT Technician
Ref: VA/UU/024/2017
Position Overview
Responsible for installing and maintaining computer hardware, software and networks, provide training and recommendations about future planning and development of resources.

Responsibilities

·         Design and Installations of hardware, softwares and network.
·         Connect and set up hardware.
·         Operations and Maintenance of ICT infastructure within the University,
·         Troubleshoot and resolve all IT issues (Hardware, software and Network).
·         Set up workstations with computers and necessary peripheral devices (routers, printers etc.)
·         Check computer hardware (HDD, mouse, keyboards etc.) to ensure functionality
·         Install and configure appropriate software and functions according to specifications
·         Develop and maintain local networks in ways that optimize performance
·         Ensure security and privacy of networks and computer systems
·         Provide orientation and guidance to users on how to operate new software and computer equipment
·         Organize and schedule upgrades and maintenance without deterring others from completing their work
·         Perform troubleshooting to diagnose and resolve problems (repair or replace parts, debugging etc.)
·         Perform any other related duties as may be assigned.

Qualifications

·         A Bachelor Degree in IT/Computer Science or Higher National Diploma or equivalent in relevant field.
·         At least 3 years’ experience.
Personal Attributes
·         Team building skills.
·         Analytical and problem solving skills
·         Excellent written and verbal communication skills.
·         Excellent presentation skills.
·         Time management skills.
·         Excellent computer skills, graphics, website development programs etc at a highly proficient level.
How to Apply
If you meet the above requirements and interested in joining a team of hardworking staff, please send your resume and application letter clearly marked “ICT TECHNICIAN” to the address below indicating your current gross pay and salary expectation for this position. Provide your daytime telephone contact and contacts of three professional referees by December 15th, 2017.
NB: Only Shortlisted Candidates Will Be Contacted
UMMA University is an equal opportunity employer. Women, marginalized groups and persons living with disability are encouraged to apply.
The Vice Chancellor,
Umma University,
P.O. Box: 713 – 01100,
Kajiado – Kenya
Email: career@umma.ac.ke

Leave a Comment

2012 The Kenyan DAILY POST. All Rights Reserved. - Designed by Denno