Personal Assistant Job in Nairobi, Kenya

Personal Assistant
Duma works is recruiting a Personal Assistant for one of our clients in Nairobi.
It has a dedicated team of animal nutritionists and veterinarians working in the East African market to give the customers technical advice and to share knowledge on animal nutrition and management.

Responsibilities

·         Serve as the point person for office manager duties including:
1.      Maintenance
2.     Mailing
3.     Supplies
4.     Equipment
5.     Bills
6.     Errands
7.     Shopping
·         Schedule meetings and appointments
·         Organize the office layout and order stationery and equipment
·         Maintain the office condition and arrange necessary repairs
·         Organize office operations and procedures
·         Coordinate all office equipment
·         Ensure that all items are invoiced and paid on time
·         Manage contract and price negotiations with office vendors, service providers and office lease
·         Provide general support to visitors, prepare for visits. Arrange visas, hotels etc.
·         Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
·         Liaise with facility management vendors, including cleaning, catering and security services
·         Plan in-house or off-site activities, like parties, celebrations and conferences

Requirements

·         Proven experience as an Office manager, Front office manager or Administrative assistant
·         Knowledge of office administrator responsibilities, systems and procedures
·         Proficiency in MS Office (MS Excel and MS Outlook, in particular)
·         Hands on experience with office machines (e.g. printers)
·         Excellent time management skills and ability to multi-task and prioritize work
·         Attention to detail and problem solving skills
·         Excellent written and verbal communication skills
·         Strong organizational and planning skills in a fast-paced environment
·         A creative mind with an ability to suggest improvements
Personality
·         Hands on mentality
·         Able to deal with very direct communication
·         Pro active
·         Not afraid to bring up new ideas/give comments on current ideas etc.
·         Friendly face, representative
·         Reliable
·         Somebody with at least 5 years working experience in an international environment, a big multinational or working for a European company.
How to Apply
Send your Cover Letter and detailed CV to apply@jobs.dumaworks.com marking the subject as “3143”, Your Full name & Phone number e.g. 3143 Barack Obama, +2547xxxxxxxx. If you don’t follow these instructions, your application will not go through.
Deadline for receiving applications: Tuesday, 05 December 2017

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