Personal Secretary Job in Kenya

Personal Secretary
REF: MCPSB/184/2017

Responsibilities

·         Maintaining high standards of cleanliness and orderly working environment in the office of the governor.;
·         Ensuring proper standards of maintenance and arrangement of office pantry are met as required such as setting beverages on the table
·         Maintain privacy and confidentiality when dealing with confidential documents
·         Answer and manage incoming calls to facilitate service delivery
·         Receive and interact with visitors and other staff to facilitate service delivery
·         Handle incoming and outgoing mails, reports and other documents
·         Prepare and edit correspondence, communications, presentations and other documents
·         Organize and maintain diaries and make required appointments
·         Arrange and coordinate meetings and events
·         Record, transcribe and distribute minutes of meetings
·         Manage and maintain schedules, appointments and travel arrangements
·         Conduct research, assemble and analyze data to prepare reports and documents
·         Filing and maintenance of office correspondence and other documents
·         Ensure smooth flow of information by monitoring, corresponding to and distributing incoming communications
·         Build effective link between the executive the clients and other colleagues
·         Ensure all office windows and doors are opened in the morning and that they are secured in the evening
·         Liaise with various departments to collect information and respond to request

Qualifications

·         Be a Kenyan citizen
·         Diploma or Higher Diploma in Secretarial Studies from a recognized institution in Kenya
·         A certificate in computer applications from a recognized institution; and
·         Minimum 3 years relevant work experience in a busy organization.
·         Shorthand III (100 wpm)
·         Typewriting III (minimum 50 wpm) or Computerized Document Processing III
·         Secretarial Duties II, Office Management III or Office Administration and Management III; Business English III or Communications III Commerce III.
How to Apply
All applications should be submitted in a sealed envelope clearly marked on the top left side indicating the reference number for position applied for and addressed to:
The Secretary/CEO
Migori County Public Service Board
P.O Box 365- 40400, Suna
Hand delivered applications should be dropped at the offices of the Migori County Public Service Board located at Msomi Teachers’ College on Migori/Isebania Highway.
All applications should reach the Secretary/CEO Migori County Public Service Board on or before Friday 6th October, 2017. Shortlisted candidates will be required to produce their original identity cards, academic and professional certificates and testimonials. For candidates to meet the requirements of chapter six of the Constitution of Kenya 2010, applicants must obtain the following clearance:
Tax compliance certificate from KRA
Clearance certificate from HELB
Clearance certificate from Ethics and Anticorruption Commission (EACC)
Certificate of good conduct from Criminal Investigation Department

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