NGO Jobs in Kenya – KCCB

The Kenya Conference of Catholic Bishops – General  Secretariat
Introduction: The KCCB - General Secretariat is the National Administrative, facilitative and Coordinative arm through which the Kenya Conference of Catholic Bishops implements and co-ordinates various Pastoral programs at the National level and undertakes all those responsibilities which express the mission of the Catholic Church in Kenya. 

It is seeking an outstanding, dynamic and results oriented individuals to fill the following key position.
HR & Administration Assistant - Commission for Education and Religious Education – DREAMS 

Stationed in Bondo, with oversight over Homabay and Migori Counties offices.

Key Responsibilities
  • Support DREAMS staff  through interpretation of the  Human Resource Policies and regulations so as to promote a conducive working environment
  • Offer HR support to DREAMS staff.
  • Implement staff welfare activities for motivation
  • Maintain of HR records for all ( FMP Facilitators , Mentors , Interns and all temporal staff)
  • Implement Performance Management in liaison with the supervisors and Head of Human Resources – KCCB 
  • Follow up service providers to ensure their services meet required standards (Food, Medical, e.t.c)
  • Supervise cleaning, security and maintenance of offices. 
  • Ensure that the electricity, water supply and sanitation systems are regularly  inspected for efficiency and safety and meet the required standard 
  • Keep all program staff updated with information on upcoming events ( Central calendar of events )
  • Offer support services to the office and coordinate purchasing and delivery of office stationery, equipment and other requirements.
  • Facilitate staff work schedule and work closely with the Accountant to ensure that the out of pocket and field allowance payments are is in line with the work schedule.
  • Conflict handling and ensuring right decisions are made without biasness and lead employees well through the conflict discussions with the parties concerned and leaving both parties satisfied
  • Recruit, select, place and  induct new staff members into the organization, and follow up contractual details and procedures ( For mentors , and other temporally staff 
  • Performs related work as required and carries out any other essential tasks related to the DREAMS  KCCB  goals that may reasonably be assigned
  • Diploma in Human Resource Management - HRM, Degree in relevant area will be an added advantage
  • Member of professional body (IHRM)   
  • Three years hands on experience in HR management
Performance Indicators: Extent of carrying out duties and responsibility as outlined above.

Personal Traits: Must have a very clear knowledge of the Catholic Social Teachings.

Data Clerks - Commission for Education and Religious Education – DREAMS 

Stationed in Bondo, Homabay and  Migori Counties.

Key Responsibilities
  • Maintain database by entering new updated information and a database of all interventions from  the field
  • Maintaining data entry requirements by following data program techniques and procedures.
  • Verifies entered data by reviewing, correcting, deleting or re-entering data, combining data and purging files to eliminate duplication of data.
  • Secure information by completing database backups.
  • To maintain operations by following policies and procedures; reporting needed changes.
  • Assist the M&E Assistant to ensure regular, complete, accurate, timely and quality monitoring reports from field staff in designated areas on all required indicators;
  • Work with Field Staff to ensure timely data collection and reporting,
  • Assist to basic analysis of data and provide timely feedback to the M&E  team for decision making;
  • Assist and participate in DQA with the M&E team 
  • Assist and participate in targeted mentorship and supportive supervision on documentation and reporting
  • Participate to any other documentation process of project activities.
  • Generate reports weekly/monthly reports 
  • Uphold the values of KCCB at all times
  • Maintains confidence and protect operations by keeping information confidential.
  • Carry out any other duty as may be appropriately assigned by the supervisor
  • Diploma Information Technology or any other related qualifications.
  • Experience in Data Management in the Ministry of Health and health care settings will be an added advantage.
  • Computer skills.
Experience: One year’s hands on experience in relevant field
Performance Indicators: Extent of carrying out duties and responsibility as outlined above.

Personal Traits: Must have a very clear knowledge of the Catholic Social Teachings. 

Project Officers - Commission for Education and Religious Education – DREAMS 

Stationed in Bondo, Migori and Homa Bay Counties.

Key Responsibilities
  • Coordinate the DREAMS Initiative program activities targeting adolescent girls and boys, parents/caregivers and community members within the assigned Wards
  • Work closely with the Program Administrator and the Monitoring & Evaluation (M&E) team, train and conduct supportive supervision and spot checks while overseeing performance of a team comprising MLRC teachers, FMP facilitators, SASA Change Agents and Mentors
  • Provide overall oversight supervision of day to day program planning, budgeting, implementation and reporting achievements in consultation with the Program Manager, Technical Program Coordinator and aligned to the approved intervention targets
  • Develop and maintain strong collaborative working relationships with County relevant GOK Ministries, CSO’s and other relevant local stakeholders within the areas of operation.
  • Develop clear monthly work plans based on approved quarterly project work plans with clear objectives/deliverables based on targets
  • Support in training, coaching and coordinating regular review meetings with intervention specific facilitators, Change Agents and Mentors while tracking progress against annual targets, and addressing issues raised in the field.
  • Working with the Mentors and enumerators/community interviewers, support in the enrollment and screening of DREAMS girls; offer information, basic counselling and psychosocial  support to adolescents and their families and support linkage to bio-medical and economic services
  • Working closely with the M&E team, provide oversight in data quality audits, daily update of services and prepare weekly, monthly and quarterly Ward level reports based on intervention gap analysis
  • Coordinate Ward level activity-based weekly budgeting and forecasting; in collaboration with the Project Manager and Technical Coordinator, review all activity plans and collate all field based reports for timely submission
  • Participate in trainings, supervision visits, weekly and all project planning and review meetings while maintaining accurate reports  to inform next steps
  • Ensure compliance and adherence with the Catholic Social Teachings
Qualifications: A Diploma in Social work, Community Development or Counselling Psychology, a Degree in a relevant course from a reputable University will be an added advantage.   

  • At least two years of progressive experience working in a comprehensive HIV or GBV prevention interventions among adolescents and OVC programing.
  • Community-level HIV programming experience is a MUST.
Performance Indicators: Extent of carrying out duties and responsibility as outlined above.

Personal Traits: Must have a very clear knowledge of the Catholic Social Teachings.

How to Apply

Applications should be addressed to:-

General Secretary
Kenya Conference of Catholic Bishops - Catholic Secretariat
P.O Box 13475-00800

Applications must reach us on or before 26th August, 2017

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