Administrative Assistant Job in Kenya

Administrative Assistant Jobs at KFS – Grade FM VI Ref: KFS/HR/ADA/08/2017 – 1 Post
Job Summary
Reporting to the Senior Human Resource Officer, the Administrative Assistant will be responsible for administration of key essential services and utilities in the organization.

Responsibilities

·         Ensure all employees in the Department have working spaces and necessary tools;
·         Maintaining and updating confidential records;
·         Administer supply of utilities such as water and electricity;
·         Coordinate declaration of income, Assets and Liabilities exercise as per Public Officer Ethics Act, 2003;
·         Ensure safety of station of work;
·         Handling mails, telephone calls and all forms of communication;
·         Coordinate activities within the department and particularly the Head of Department’s office;
·         Handling enquiries directed at the Head of Department;
·         Processing instructions and communication from the Head of Department and;
·         Facilitate travel arrangements for Heads of Department.

Qualifications

·         A minimum of Diploma in Secretarial Studies or Business Administration or related field from a recognized institution;
·         Must have a minimum of three (3) years relevant working experience; and
·         Demonstrable experience in computer skills, customer care and ability to communicate verbally and orally.
How to Apply
Applications, accompanied by a detailed CV containing academic qualifications, professional qualifications, work experience, current and expected remuneration, e-mail addresses, day telephone contacts as well as copies of relevant certificates, testimonials, national identification card, are invited from persons qualified for the positions described above. The
applicants should also provide names, telephone numbers and contact addresses of at least three professional referees who are knowledgeable about their competence and area of
specialization. The applicants should request their professional referees to submit their references directly to the undersigned. Applications and professional referees’ confidential reports on the applicant’s suitability for the position should be sent to the undersigned to be received on or before 8th September,2017;
The Managing Director,
Kenya Ferry Services Limited,
Headquarters Office,
Gaza Road, Off Mwinyi Babu Road – Peleleza
P.O. Box 96242 – 80110,
MOMBASA.
The reference number and title of the position applied for MUST be clearly indicated on the
ENVELOPE.

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