Administrative Assistant Job in Kenya

Administrative Assistant
Working under the supervision of the Human Resources /Administration Manager, the Administrative Assistant will perform a variety of general administrative and clerical services.
The incumbent will be required to both take direction and work intuitively to support the completion of the department’s goals and objectives in a professionally and culturally appropriate manner.
Duties
·         To actively participate in the department’s strategic planning sessions.
·         To work cooperatively with all team members to support the achievement of work plan activities designed to achieve identified goals and objectives.
·         To ensure office equipment such as computers, fax machines, photocopiers and computer scanning equipment are in good working condition.
·         To perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for the Manager or designate.
·         To coordinate and organizes department meetings and conferences including meeting venue bookings, catering requirements, sets up the room with audio-visual equipment and flip charts and tends to other requirements of department meetings.
·         To complete internal and external correspondence, legal documents, form letters and other documents and distributes them as directed.
·         To prepare meeting agendas, records and distributes meeting minutes and maintains organized files of same.
·         Maintains adequate office supply of all department supplies used within each department
·         Assists in the development of the department budget and ensures spending remains within acceptable variances
·         Supports the HR Manager in addressing any personnel matters within the department
·         Verifies and records department staff policies and procedures, including travel expense claims and staff attendance reports
·         Develops or maintains an accurate and up to date records management system (including classifying and coding electronic and hardcopy files)
·         Ensures the safeguarding of all confidential files
·         To participate in periodic administrative meetings.
·         To submit weekly and monthly reports to your supervisor as agreed.
Requirements
·         Diploma in Business Administration from a recognized institution
·         Bachelors’ Degree in Business Administration or any relevant business field an added advantage
·         Possesses knowledge, respect and sensitivity to SkyTOP culture and be committed to helping staff members strengthen and achieve a healthy level of well- being.
·         Ability to develop and provide guidance, motivation and vision to the management and staff of SkyTOP to ensure a professional standard of services to stakeholders.
·         Must possess strong organization, evaluation and problem solving skills.
·         Must be able to communicate effectively in writing and verbally.
·         Working knowledge of Microsoft Office Suite or Packages.
·         Must be able to work flexible hours.
How to Apply
Salary: Commensurate to market rates
All applications to be submitted though our website: www.skytoptechnologies.com or 
hr@skytoptechnologies.com
If you do not meet the minimum requirements, please DO NOT apply. Application Deadline: 31st August 2017

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