Admin Assistant & PA Jobs in Kenya

Admin Assistant & PA
Reporting to: Executive Business Manager

Roles

Office Administration
·         Manage Office consumables budgeting, requisitioning and usage.
·         Ensuring the office & compound is clean and properly maintained.
·         Supervising and monitoring administrative staff.
·         Ensuring utility bills are paid on time i.e. Internet, Telephone, Water, Electricity, gardening etc.
·         Keeping a register of the company’s assets and organizing for repairs & maintenance of the same.
·         Ensuring company vehicles are properly maintained and fueled.
·         Organizing internal company events.
·         Work with receptionist to coordinate meeting rooms and ensure adequate supplies are available and their tidiness.
·         Assist HR with implementation of various office policies.
·         Ensure office efficiency is maintained by carrying out planning and procurement of office equipment and overseeing their safe keeping, allocation and/or storage as applicable.
Personal Assistant
·         Receiving and sorting daily deliveries/mail.
·         Managing executives’ diaries and organizing meetings and appointments.
·         Controlling access to the executive
·         Booking and arranging travel, transport and accommodation.
·         Preparing letters, presentations and reports on behalf of the executives.
Knowledge, Skills and Abilities
·         Proven work experience as a personal assistant
·         Knowledge of office management systems and procedures
·         Outstanding organizational and time management skills
·         Ability to multitask and prioritize daily workload
·         Excellent verbal and written communications skills

Qualifications

·         Minimum 5 years of experience in a busy environment
·         Hold a Bachelor’s Degree from a recognized institution
·         PA Training/Certification will be an added advantage
How to Apply
If interested, kindly send your CV and application letter to recruit@zeepo.co.ke indicating the job position on the title.

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