Executive Assistant Job in Kenya

The Central Depository & Settlement Corporation Limited (CDSC) is a limited liability Company approved by the Capital Markets Authority to establish and operate a system for the central handling of deliveries and settlement of securities in the Capital Markets in Kenya.
 
The company is seeking competent personnel to fill the below position:
 
Job Title: Executive Assistant to the CEO
 
Primary Functions of the Job Holder: The successful applicant will be responsible for providing efficient, confidential and responsive administrative, organizational, and logistical service support to the office of the Chief Executive Officer (CEO)
 

Key Responsibilities: Schedule Management
  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc. 
  • Manage requests for appointments and schedule them appropriately; 
  • Organize the CE’s diary to ensure there are no conflicts;
  • Coordinate travel and Assist in acquiring of visa’s for the Chief Executive, Directors and Heads of departments as well as facilitation of air tickets, accommodation and transfer arrangements; 
  • Make travel arrangements for CE, Board Members and Management; Coordinate booking of the Boardroom and ensure there are no conflicts; ensure refreshments are available for meetings, and any other logistics as appropriate Office Management 
  • Manage all stationery and equipment requirements for the CE’s office and ensure timely restocking, repairs, and replacements; keep up to date inventory of office supplies; 
  • Maintain both electronic and paper records and filing system for the Chief Executive’s office and ensure the documents and information are well organized, secure and easily accessible; 
  • Manage office and meeting expenses and ensure the CE’s expenses and claims are accurately recorded and processed; 
  • Ensure the CE’s office and the Boardroom are properly cleaned and neatly maintained;
  • Ensure everything is in place for the smooth running of the CE’s office. 
  • Undertake any other duties as requested by the Chief Executive. Communication Liaison 
  • Uphold the CE’s open door policy and ensure that any requests to see the CE by members of staff are communicated in a timely manner and efficiently managed; 
  • Screen phone calls, open and sort mail, attend to emails directed to the ceoffice@cdsckenya.com address in consultation with the CE;
  • Communicate with Board members, heads of departments and staff as may be directed by the CE from time to time;
  • Respond or appropriately direct all enquiries directed to the CE’s office;
  • draft routine correspondence on behalf of the CEO as directed;
  • Handle confidential documents ensuring they remain secure.
Qualifications
  • At least a Bachelor’s degree in a relevant field
  • At least 3-5 years’ experience in a similar position in a busy environment.
Competencies Required for this Role
  • Excellent communication and interpersonal skills both verbal & written.
  • Excellent planning and organisational skills
  • Ability to exercise discretion in dealing with confidential or sensitive matters.
  • Ability to demonstrate sound decision making and judgment capabilities, integrity, resilience and be self-driven;
  • Ability to work with minimal supervision
Interested candidates who meet the requirements are invited to send their covering letter& CV by email to recruitment@cdsckenya.com with the job title on the subject line. 

Closing date: 16th November 2016

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